Executive Administrative Assistant

Description  

Under limited supervision and acting on personal initiative, the Executive Administrative Assistant provides administrative support to functional executives and their teams. 

As the Executive Administrative Assistant, you will:  

• Performs calendar management, including scheduling meetings, managing travel, and submitting expenses, demonstrating resilience, and successfully handling last minute changes 

• Organizes and coordinates meetings, department communications, and other events, including arranging meeting spaces, accommodations, meals, and technology 

• Prepares materials and documents for meetings and periodic reviews 

• Composes memos, transcribes notes, prepares reports, manuals, agendas, correspondence and researches and assists in the creation of presentations 

• Answer phones, prioritize interruptions and take messages 

• Maintains up-to-date organizational charts and contact lists 

• Responds to inquiries and follows up with other departments to ensure that requests are carried out 

• Manages employee breakrooms including ordering and stocking breakroom and office supplies 

• Coordinates activities across departments 

 Required education, experiences & skills:

• AS degree and at least 5 years of administrative experience with executive leadership, or equivalent combination of education and experience 

• Intermediate to expert knowledge and use of Microsoft Word, Outlook, Teams, PowerPoint, Excel, and SharePoint 

• Excellent skills using advanced communication equipment, specifically in conference rooms and for meetings 

• Positive, can-do demeanor even in stressful situations 

• Experience building relationships and partnering with executives 

• Ability to handle confidential information with integrity and exercise discretion  

• Strong attention to detail and accuracy, with a high level of discipline and timely follow through 

• Strong problem-solving skills, with a bias toward action and enabling the team to execute efficiently and effectively 

• Ability to work independently and function as part of a team in a dynamic, agile work environment 

• Well-developed organizational, prioritization, multitasking and time management skills 

• Strong, clear, and concise verbal and written communication skills and ability to interact with all levels of internal and external contacts with tact and professionalism  

Preferred education, experiences & skills:

• 10 years of administrative experience with executive leadership 

• Oracle experience 

• Ability to create well organized, visually pleasing, and creative PowerPoint presentations 

• Experience organizing, facilitating, and executing large meetings or events with executive and senior customer stakeholders 

• Ability to apply critical thought to business activities and develop recommendations 

Why Work in the Greater Miami Valley Area  

Our facility is located in Sidney, OH conveniently located within driving distance to several larger cities, such as Dayton, Troy, and Columbus. The area’s generally low costs of living, excellent school systems, and low crime rates create a family-friendly environment. The area is home to several growing communities with restaurants, festivals, shopping, and arts scenes that make them exciting places to live and work.  

About our Location  

The newly renovated Sidney campus has 1M square feet of manufacturing floor with an additional 120k square feet of leading-edge lab facilities. This location is the headquarters for the air conditioning and cold chain businesses. Through our 30 years of scroll compressor expertise, our air conditioning related products help bring comfort and convenience in commercial, industrial and residential spaces. The cold chain business helps ensure that food safely and efficiently travels from farm to fork. Approximately 1600 employees work in Sidney, who all support a multitude of business functions. With the blend of businesses and functions represented under this one roof, there are many opportunities for advancement within the Sidney location

Collaboration First Hybrid Work Arrangements:

This role is hybrid eligible with the requirement to be in office at least three days per week. Colleagues are expected to demonstrate a collaboration first mindset, which is the understanding that teams will work together in-person and colleagues should be flexible to adjust their hybrid days based on business needs. You will have an opportunity to work with your team and leader to determine when you should be in office to drive meaningful connections and to best serve our customers.

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