Administrative / Office Assistant

Company Description 

Arquitectonica is an award-winning, design-focused architecture and planning firm with a  worldwide practice of 500+ employees located in nine offices.  Our Miami Office is seeking an Administrative Assistant with a minimum of 3 years’ experience to join our team.  

Roles and Responsibilities:

• Manages and maintains the PM’s calendar and all scheduling in real-time preventing conflicts
• Prioritizing emails and phone calls, gathering documents to prepare for meetings, and taking meeting minutes
• Help manage the day to day production on specific projects to help team meet deadlines accurately
• Effectively filtering and coordinating internal and external requests
• Provide general support to visitors
• Develop and maintain a filing system, typing, copying, scanning, binding, etc.
• Maintain contact lists
• Handle confidential information with absolute discretion
• Reception support during breaks, days off or sick days.  Daily schedule is from 9 AM - 6 PM.

Minimum Requirements:

• High School Diploma or equivalency
• Minimum three years of administrative support experience preferably in the A/E industry.
• Candidate must have excellent written and verbal communication skills and possess a strong desire to excel in a fast paced, challenging and client-focused environment.
• Strong organizational skills
• Ability to interact with senior management, external client organizations and vendors on a professional level.
• Must be proficient in Microsoft Office (Word, Excel); Bluebeam Revu and Adobe knowledge a plus
• Experience in various technology platforms such as SharePoint, GoToMeetings or Zoom
• Bilingual - English & Spanish is preferred 

Employee Benefits & Perks:

• 401K 
• Flexible paid vacation
• Parking included 

Note: This description indicates, in general terms, the type and level of work performed and responsibilities held by the team member(s).  Duties described are not to be interpreted as being all-inclusive or specific to any individual team member.  

Arquitectonica International Corporation is an equal opportunity employer committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other characteristic protected by applicable laws, regulations and ordinances. DFWP.

Arquitectonica International Corporation is committed to ensuring equal employment opportunity, including providing reasonable accommodations to individuals with a disability.  

Opportunities posted here do not create any implied or express employment contract between you and our company / our clients and can be changed at our discretion and / or the discretion of our clients. Any and all information may change without notice. We reserve the right to solely determine applicant suitability. By your submission you agree to all terms herein.

No Third Party Agencies or Submissions Will Be Accepted.   

Successful applicants must be able to demonstrate authorization to work in the United States upon hire.