Pakistan Single Window

Unified digital platform for import/export clearance

Personal Secretary

Executive SupportPosted on Nov 10

Full-timeKarachi, Karachi City, Sindh, PakistanNo salary listedIn-person

About the Job

Requirements

A bachelor's degree (minimum fourteen years of education) in Business Administration, Public Administration, Management, or a related discipline is required.
At least 2 years of relevant secretarial or administrative experience supporting senior management is required.
Proficiency in Microsoft Office and strong documentation and record-keeping skills are required.
The candidate must be able to handle confidential information and manage priorities and deadlines in a high-tempo environment.

Responsibilities

Provide executive secretarial and administrative support to the Deputy Director General (Operations).
Manage schedules, meetings, travel, and official communications for the DDG OW.
Draft and format correspondence, meeting minutes, directives, and circulars issued by the DDG OW.
Maintain secure records and filing systems for operational directives, reports, and inter-agency communications.
Coordinate follow-up and tracking of operational actions with ITC, Pesticide Registration & Certification, and SDBRC divisions.
Maintain confidentiality of operational and enforcement-related information.
Support preparation of briefs, presentations, and periodic reports for management review.
Perform other responsibilities assigned by DDG-OW in support of NAFSA’s mandate.

Personal Secretary (OW) | NAFSA

Pakistan Single Window · Karachi, Pakistan · Contract · Posted 2026-11-10

Workplace: on_site

Department: NATIONAL AGRI-TRADE AND FOOD SAFETY AUTHORITY

Description

This position is being recruited by Pakistan Single Window (PSW) on behalf of the National Agri-Trade and Food Safety Authority (NAFSA). NAFSA is being established as a strategic national initiative to strengthen Pakistan’s agri-trade ecosystem through enhanced regulatory oversight, facilitation, and modernization of food safety and trade processes. The selected candidate will be part of NAFSA’s foundational team, contributing to the development of systems, processes, and institutional capabilities.

Responsibilities:

Provide executive secretarial and administrative support to the Deputy Director General (Operations).
Manage schedules, meetings, travel, and official communications for the DDG OW.
Draft and format correspondence, meeting minutes, directives, and circulars issued by the DDG OW.
Maintain secure records and filing systems for operational directives, reports, and inter-agency communications.
Coordinate follow-up and tracking of operational actions with ITC, Pesticide Registration & Certification, and SDBRC divisions.
Maintain confidentiality of operational and enforcement-related information.
Support preparation of briefs, presentations, and periodic reports for management review.
Perform any other responsibilities assigned by DDG-OW in support of NAFSA’s mandate.

Requirements

Education:

Bachelor’s degree (minimum fourteen years of education) in Business Administration, Public Administration, Management, or a related discipline.

Experience:

Minimum 2 years of relevant secretarial/administrative experience supporting senior management.
Proficiency in MS Office and strong documentation/record-keeping skills.
Excellent communication skills and ability to handle confidential information.
Ability to manage priorities and meet deadlines in a high-tempo environment.

For contact, kindly reach out to [email protected].

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About the Company

Pakistan Single Window

Unified digital platform for import/export clearance

Pakistan Single Window (PSW) brings together importers, exporters, customs brokers, freight forwarders, banks, and about 77 government agencies on one electronic platform to digitize cross-border trade. Traders submit data online; the system validates, routes, and processes steps across agencies and banks, enabling online licensing, payments, and clearance while using an Integrated Risk Management System and replacing paper forms. It differs from others by being government-led and acting as a national, single-entry hub that integrates customs, tax, licensing, and financial steps across many entities, reducing fragmentation. The goal is to make trade faster, cheaper, and more transparent, cutting transaction costs and expanding digital trade services with plans to digitize related systems like the Port Community System and Airport Community System.

Company size: 201-500
Company stage: Not listed
Total funding: Not listed
Headquarters: Not listed
Founded: 2020

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