Executive Assistant
$110k - $137.1k/yr
Senior, Expert
Bachelor's
Chicago, IL, USA
In PersonConsistent in-person presence at the Chicago office is required during the work week.
Administrative & Executive AssistanceExecutive Support
No H1B Sponsorship
About the job
Requirements
- A bachelor's degree in business administration, communications, management, organizational leadership, or a related field of expertise is required.
- At least 8 years of experience working in an executive support role, executive operations, or a related field, including at least 5 years supporting an Executive, Chief Executive Officer, President, or comparable senior executive.
- Demonstrated experience managing executive priorities, strategic initiatives, cross-functional projects, and confidential matters.
- Exceptional business acumen, executive presence, judgment, discretion, and political awareness.
- Strong strategic thinking, priority management, project leadership, and organizational planning capabilities.
- Ability to synthesize complex information and translate it into concise insights, options, and recommendations.
- Outstanding written, verbal, and interpersonal communication skills.
- Ability to influence, coordinate, and drive accountability without direct authority.
- Advanced problem-solving skills and ability to operate proactively with limited direction.
- Experience partnering with senior leadership teams and high-level internal and external stakeholders.
- Expertise in Microsoft Office tools and programs, executive reporting, and project tracking tools.
- Exceptional organizational skills.
Responsibilities
- Facilitate alignment across the organization, support informed decision-making, lead executive-level projects, and strengthen accountability for key priorities.
- Serve as the Executive’s primary strategic support partner, trusted advisor, and confidential resource.
- Help the Executive evaluate and prioritize competing initiatives, commitments, decisions, and organizational objectives based on business impact and urgency.
- Maintain an integrated view of the Executive’s priorities, key milestones, dependencies, risks, and required decisions.
- Facilitate communication as an extension of the Executive’s office, reinforce accountability, and promote timely execution of agreed-upon priorities.
- Prepare concise executive briefings, decision-support materials, business cases, scenario summaries, and strategic recommendations.
- Anticipate emerging issues, identify potential roadblocks, and recommend practical solutions before matters require escalation.
- Document and communicate executive decisions and directives to appropriate stakeholders and track them through completion.
- Support the Executive in advancing enterprise-wide initiatives, annual goals, operating priorities, and strategic plans.
- Coordinate with leadership team members to promote alignment, clarify expectations, and monitor progress against key commitments.
- Facilitate cross-functional collaboration on matters requiring coordination among departments, offices, or business units.
- Develop executive dashboards, progress reports, and leadership updates that provide visibility into organizational performance and priority initiatives.
- Synthesize complex information from multiple sources so the Executive can understand key issues, options, and recommended actions.
- Keep the Executive informed of significant organizational developments, risks, opportunities, and decisions requiring attention.
- Lead and coordinate special projects on behalf of the Executive from scope definition through implementation and closeout.
- Develop project plans, milestones, accountability measures, stakeholder strategies, and status-reporting processes.
- Coordinate cross-functional project teams and resolve routine barriers to maintain momentum and achieve intended outcomes.
- Conduct research, analysis, and benchmarking to support strategic planning and executive decision-making.
- Identify and recommend process improvements that strengthen organizational effectiveness, leadership visibility, and executive office operations.
- Draft and edit executive correspondence, presentations, reports, announcements, talking points, speeches, and briefing materials.
- Ensure communications issued from the Executive’s office are clear, consistent, timely, and aligned with organizational priorities and leadership tone.
- Manage sensitive and confidential communications with sound judgment, professionalism, and discretion.
- Serve as a liaison between the Executive and internal leaders, employees, clients, partners, board members, and other key stakeholders, as appropriate.
- Prepare the Executive for internal meetings, client discussions, industry events, and other high-visibility engagements.
- Plan and coordinate executive leadership meetings, strategic planning sessions, operating reviews, and other priority forums led by the Executive.
- Develop focused agendas and briefing packages that support decision-making and effective use of leadership time.
- Capture key decisions, commitments, owners, and deadlines and maintain a disciplined follow-up process.
- Monitor completion of action items and provide the Executive with concise status updates, risks, and areas requiring intervention.
- Maintain organized and confidential records of executive decisions, strategic initiatives, and leadership commitments.
- Establish systems, routines, and workflows that improve the effectiveness, responsiveness, and consistency of the Executive’s office.
- Triage executive requests and correspondence according to strategic relevance, urgency, confidentiality, and required level of executive involvement.
- Monitor commitments made by or on behalf of the Executive and ensure appropriate preparation and follow-through.
- Maintain the confidentiality and integrity of sensitive executive records, reports, personnel information, and strategic documents.
- Partner with the Executive Assistant to ensure day-to-day administrative support is seamless, accurate, and aligned with the Executive’s priorities.
Desired Qualifications
- Previous staff supervision, team leadership, or administrative operations experience.
About the company
Ardmore Roderick designs infrastructure and manages construction programs for public agencies and private owners. Its engineers and project managers work on roads, bridges, airports, rail systems, utility networks and buildings, taking assignments from early planning through construction and closeout. Clients hire the firm to translate project requirements into designs, coordinate contractors and monitor schedules, costs and quality. Contracts cover engineering, inspection and management services, with teams assigned to individual projects or broader capital improvement programs. Founded in 2005, Ardmore Roderick is headquartered in Chicago, Illinois.
Company Size
201-500
Company Stage
N/A
Total Funding
N/A
Headquarters
Chicago, IL
Founded
2005
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Simplify's Take
What believers are saying
- Paid summer experience has structure: Ardmore Roderick's full-time internships typically require 40 hours/week and culminate in capstone projects.
- Paid maternity leave is listed for Ardmore Roderick's full-time transportation resident engineers based at assigned Chicagoland field offices.
- Ardmore Roderick's full-time Lisle bridge-inspection leaders receive a company vehicle for work combining remote, office and field assignments.
What critics are saying
- Placement varies: Full-time summer internships at Ardmore Roderick involve fieldwork, company offices or embedded client assignments.
- Relocation and sponsorship are unavailable: Ardmore Roderick's Chicagoland resident-engineer position is full-time and based at an assigned field office.
- Experience gates remain: Ardmore Roderick requires 5+ years for Lisle's full-time bridge-inspection leadership across field, office and remote work.
What makes Ardmore Roderick unique
- Underground mapping goes three-dimensional: Ardmore Roderick documents utility locations using horizontal and vertical survey coordinates.
- Construction managers enter during design: Ardmore Roderick reviews buildability and costs before construction under its management-at-risk service.
- Owner advocacy includes contract changes: Ardmore Roderick reviews and negotiates change orders through its representation service.
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