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Woven

Develops global intelligent mobility solutions

Assistant Manager Administration

Facilities ManagementPosted on Nov 9
Full-timeTokyo, JapanNo salary listed

About the Job

Requirements

  • At least 5 years of practical experience in facilities management, office services, general affairs or administration, or as an office manager.
  • At least 3 years of practical vendor-management experience related to office operations.
  • Ability to manage multiple tasks concurrently and respond flexibly in highly uncertain situations.
  • Experience maintaining and improving the workplace through communication and negotiation with employees.
  • A record of proactively and persistently resolving complex issues and identifying opportunities for improvement.
  • Native-level Japanese and business-level English proficiency.

Responsibilities

  • Serve as the initial point of contact for inquiries about daily facilities and administration operations.
  • Coordinate logistics for internal staff events, including company-wide and departmental events.
  • Oversee purchasing support and invoice processing for WCM operations and teams to improve the operating efficiency and hospitality of the WCM office.
  • Plan and develop medium- to long-term facilities needs based on company growth and operational requirements.
  • Design and improve general affairs and administration processes, and prepare and maintain guidelines and related documentation.
  • Plan, coordinate, and execute internal staff events, including venue arrangements, catering, and schedule coordination, to foster team unity and a positive workplace culture.
  • Monitor and manage the operations budget to ensure cost efficiency and financial health.
  • Build and maintain trusting relationships with all WCM employees, contractors, and supplier representatives.
  • Travel may be required according to business needs.

Desired Qualifications

  • A hospitality mindset and enjoyment of supporting members and the organization.
  • Ability to communicate positively with diverse members and stakeholders.
  • Experience planning and operating internal or external events.
  • Willingness to use applications such as CAD, Adobe Photoshop, and Adobe Illustrator.

About the Company

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Woven

Develops global intelligent mobility solutions

Woven by Toyota develops and delivers advanced mobility technologies and services to Toyota customers worldwide, focusing on safer and more intelligent transportation. Its products and solutions are implemented in vehicles and related mobility services, combining software and hardware innovations with seamless user experiences to expand global access to mobility and enhance driver capabilities. What sets Woven apart is its blend of Silicon Valley innovation with traditional Japanese craftsmanship, enabling globally scalable mobility solutions that prioritize safety and reliability. The company’s goal is to create more personal, seamless, and capable mobility experiences for customers, while evolving with social, technological, and customer needs and advancing the future of intelligent transportation.

Company size
1,001-5,000
Company stage
Not listed
Total funding
$583.6M
Headquarters
Tokyo, Japan
Founded
2023

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