School Office Administrative Assistant
About the job
- At least 5 years of experience in an administrative office role; school-site experience is preferred.
- Bilingual Spanish proficiency.
- Demonstrated success working with parents and families, especially Black, African American, Latino/a/x, and immigrant families.
- Ability to use functional software such as PowerSchool or quickly learn new platforms.
- Commitment to the mission of Envision Education and to anti-racist and pro-Black ideologies in the workplace.
- Continuous current California residency once hired.
- Ability to talk and hear, sit and stand, use hands and fingers while typing, walk, reach, lift and carry heavy items, and read and use close vision with extended screen time.
- Check in late students and make attendance calls.
- Administer basic first aid to students.
- Answer phones and receive visitors in a friendly, professional, and informative manner.
- Provide Spanish translation for parent meetings, phone calls, and written communications, including 1–2 evenings per month.
- Communicate with families in English and Spanish to support student success.
- Implement a system for organizing office spaces, including desks, cabinets, and common areas, and regularly declutter and reorganize them.
- Order supplies as needed.
- Organize distribution of Chromebook computers in the office.
- Help manage facilities and custodial services as needed.
- Maintain school records consistently and accurately, conduct regular audits to identify and correct discrepancies, request cumulative files for incoming students within one week of enrollment, and collect student documents by each student’s start date and file them within two days.
- Create a daily schedule outlining tasks and estimated durations, and complete tasks in a timely manner.
- Maintain punctuality and manage time effectively.
- Complete attendance during designated focused-task periods and file attendance accordingly.
- Update attendance records daily to reflect student tardiness and attendance accurately.
- Maintain attendance, student, and general office files, and assist with faxing and copying.
- Update daily attendance in PowerSchool and print daily attendance reports.
- Use the existing filing system to organize paperwork and prioritize tasks.
- Follow food safety guidelines and protocols set by the school or relevant authorities.
- Oversee food service and serve breakfast and lunch every day.
- Take proactive steps to support teammates and community members, and communicate effectively.
- Uphold the district’s pro-Black, anti-racist vision and avoid displaying microaggressions.
- Assist with planning and coordinating school events and activities.
- Assist with student recruitment and enrollment, including tours, events, and family communications.
- Collaborate and communicate with the Office Manager, Principal, and other office and school staff.
- Perform other duties as assigned by the Office Manager or Principal.
- School-site administrative office experience is preferred.
About the company
Envision Education operates urban public schools and a nationwide consultancy focused on college readiness and success for first-generation students. It runs five small, high-performing charter schools in the San Francisco Bay Area (two middle schools and three high schools) where students complete A-G Common Core coursework and engage in project-based learning that builds critical thinking, problem-solving, collaboration, and other 21st-century skills. Its Portfolio Defense model equips students with academic and social-emotional skills to gain admission to college and persist through graduation, addressing equity by expanding access for underserved students. In 2010 it launched Envision Learning Partners (ELP), a consultancy that helps teachers and leaders across the U.S. adopt Envision’s school model, creating vibrant, engaging schools nationwide. The core goal is to transform lives by opening college, career, and life opportunities for first-generation students.
Company Size
51-200
Company Stage
N/A
Total Funding
N/A
Headquarters
Oakland, California
Founded
2002
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Simplify's Take
What believers are saying
- The organization still operates four public charter schools across three Bay Area cities.
- 2026 hiring for teachers and HR signals active classroom and talent expansion.
- CCEE-backed redesign validates Envision's competency-based model and may attract families.
What critics are saying
- Envision Academy's 2026 merger creates execution risk across finance, HR, and special education.
- City Arts and Leadership Academy's charter renewal ends June 30, 2026.
- Enrollment projections near 285 at EBIA leave no room for operational mistakes.
What makes Envision Education unique
- Four Bay Area charter schools specialize in first-generation college prep and deeper learning.
- Envision Learning Partners sells competency-based practice beyond its Oakland, Hayward, and San Francisco campuses.
- CCEE calls Envision Academy the 2026-27 redesign flagship for performance assessment.
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Benefits
- Health Insurance
- Life Insurance
- Paid Sick Leave