Baptist Health Jacksonville

Healthcare system with hospitals and clinics

Executive Assistant - Marketing Administration

Executive SupportPosted on Nov 10

Full-timeJacksonville, FL, USANo salary listedIn-person

About the Job

Requirements

Experience with Word, PowerPoint, Excel, and Outlook is required.
Two to three years of office experience is required.
A high school diploma or GED is required.

Responsibilities

Answer and screen phone calls, respond to callers, take messages, or forward calls appropriately.
Receive and interact with visitors arriving at the Executive Office suite and validate parking tickets.
Respond to information requests.
Schedule a high volume of meetings with internal and external executives, physicians, nursing management and staff, and business professionals.
Retrieve, open, and sort mail.
Organize social and business functions for small and large groups.
Prepare business travel and educational conference arrangements and prepare expense reports.
Prepare correspondence, reports, communications, and presentations.
Assist with meeting preparation, prepare agendas, and transcribe minutes as needed.
Manage department files, maintain the boardroom schedule, and order and maintain office and break-room equipment and supplies.
Handle confidential information and materials with discretion and diplomacy.
Assist other executive assistants with projects and telephone or office coverage as needed.

Desired Qualifications

Experience with budgeting, event planning, and office management is preferred.

About Baptist Health
Recognized as a top place to work in health care, Baptist Health cares for more patients in Northeast Florida than any other provider, ranking as “most preferred” for more than 30 years. We’re Jacksonville's only locally governed, faith-based, not-for-profit health system and provide a full spectrum of preventive and specialty care through 200+ locations and six hospitals. Our centers of excellence include Baptist MD Anderson Cancer Center, Baptist Heart Hospital, Baptist Neurological Institute and Wolfson Children's Hospital.

Baptist Downtown is hiring an Executive Assistant for Marketing Administration!

Executive Assistant, Job Responsibilities:

Answer phone, screen calls, respond to callers, takes messages, or forward appropriately
Receive and interact with visitors that arrive at Executive Office suite, validate parking tickets
Respond to information requests
Schedule a high volume of meetings with internal/external executives, physicians, nursing management/staff, business professionals, etc
Retrieve, open and sort mail
Organize social/business functions for small/large groups
Prepare travel arrangements for business travel and educational conferences, prepare expense reports
Prepare correspondence, reports, communications, and presentations
Assist with preparation for meetings; prepare agendas and transcribe minutes as needed
Manage department files; maintain schedule for boardroom, order and maintain office/break room equipment and supplies
Handle confidential information & materials with discretion and diplomacy
Assist other executive assistants as needed (projects, telephone/office coverage, etc.)

Experience Requirements:

Experience in Word/PowerPoint/Excel/Outlook required.
2-3 Years Office Experience required.
Experience with Budgeting, Event Planning, Office Management preferred.

Education & Credential Requirements:

HS Diploma/GED

If you are interested in this Executive Assistant position at Baptist Health, please apply today!

Primary Location:

Downtown - 841 Building
841 Prudential dr
Jacksonville, FL 32207
United States of America

About the Company

Baptist Health Jacksonville

Healthcare system with hospitals and clinics

Baptist Health Jacksonville provides comprehensive health care for the Northeast Florida region. It operates nationally accredited hospitals and a children’s hospital, more than 200 primary care and specialty physician practices, and services such as home health care, behavioral health, occupational health, rehabilitation, and urgent care. Care is delivered through a network of inpatient hospitals, outpatient clinics, and home- and community-based services, with an emphasis on coordinating care across life stages and settings. The organization stands out because it includes the region’s only children’s hospital and is the area’s most preferred health care provider, built on a broad, integrated circle of care rather than a single specialty. Its goal is to serve the community with high-quality, comprehensive care at every stage of life and to remain the leading and trusted health system in the Jacksonville area.

Company size: 5,001-10,000
Company stage: Not listed
Total funding: Not listed
Headquarters: Jacksonville, FL
Founded: 1965

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