Department Support Assistant Senior - Department Support Administration

Company:

Qualcomm CDMA Technologies, Y.K.

Job Area:

Administration Group, Administration Group > Department Support Administration

General Summary:

Key Responsibilities

Administrative & Operational Support

• Provide day-to-day administrative support to department leadership and team members.
• Coordinate internal communications, meetings, and departmental activities.
• Maintain departmental documentation, tracking systems, and operational records.
• Assist with preparation of reports, presentations, and business materials.

Logistics & Asset Coordination

• Coordinate domestic and international shipments of equipment and materials.
• Track inventory, assets, and equipment assignments.
• Support inventory audits and asset management activities.
• Work with external vendors and logistics providers to ensure timely delivery of materials and equipment.

Procurement & Budget Support

• Support purchasing activities and vendor engagement processes.
• Assist with purchase requests, invoice processing, and expense tracking.
• Monitor departmental spending and support budget management activities.
• Ensure compliance with company policies and financial procedures.

Meeting & Event Coordination

• Organize internal /external team meetings, and team event.
• Coordinate meeting logistics, agendas, and follow-up actions.
• Support company events, leadership visits, and off-site activities.
• Track action items and help ensure timely execution.

Project Coordination

• Support cross-functional projects by tracking schedules, deliverables, and dependencies.
• Facilitate communication between stakeholders.
• Assist with project reporting and status updates.
• Maintain project documentation and records.

Process Improvement

• Identify opportunities to improve operational efficiency and business processes.
• Develop and maintain standard operating procedures and best practices.
• Leverage automation and productivity tools to streamline administrative tasks.

Minimum Qualifications

• Associate's or Bachelor's degree, or equivalent practical experience.
• 4+ years of experience in administrative support, operations coordination, project coordination, or related roles.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills in Japanese.
• Proficiency in Microsoft Office applications, including Outlook, Excel, PowerPoint, and Teams.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong attention to detail and problem-solving skills.

Preferred Qualifications

• Business-level English communication skills.
• Experience supporting engineering, technology, or business organizations.
• Experience in procurement, logistics, inventory management, or vendor coordination.
• Experience organizing workshops, events, or executive visits.
• Familiarity with project management tools and business reporting.
• Experience using AI-powered productivity and automation tools.
• Strong customer service mindset and interpersonal skills.

Key Attributes

• Self-motivated and proactive
• Excellent collaboration and communication skills
• Service-oriented mindset
• Continuous improvement focus
• Ability to work effectively in a dynamic, global environment

Minimum Qualifications:

• Bachelor's degree.
OR
Associate's degree and 2+ years of Department Support Assistant or related work experience.
OR
High School Diploma or equivalent and 4+ years of Department Support Assistant or related work experience.

Preferred Qualifications:

•    Bachelor's degree in Business Administration/Management or related field.

•    4+ years of Department Support Assistant or related work experience.

•    1+ year of work experience in a role requiring interaction with senior leadership (e.g., Sr Director level and above).

•    2+ years of experience working in a large matrixed organization.

•    2+ years in a leadership role with or without direct reports.

Principal Duties & Responsibilities no standard job description text

Level of Responsibility:

•    Works independently with minimal supervision.

•    Provides supervision/guidance to other team members.

•    Decision-making may affect work beyond immediate work group.

•    Requires verbal and written communication skills to convey complex information. May require negotiation, influence, tact, etc.

•    Tasks do not have defined steps; planning, problem-solving, and prioritization must occur to complete the tasks effectively.

Applicants: Qualcomm is an equal opportunity employer. If you are an individual with a disability and need an accommodation during the application/hiring process, rest assured that Qualcomm is committed to providing an accessible process. You may e-mail [email protected] or call Qualcomm's toll-free number found here. Upon request, Qualcomm will provide reasonable accommodations to support individuals with disabilities to be able participate in the hiring process. Qualcomm is also committed to making our workplace accessible for individuals with disabilities. (Keep in mind that this email address is used to provide reasonable accommodations for individuals with disabilities. We will not respond here to requests for updates on applications or resume inquiries).

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If you would like more information about this role, please contact Qualcomm Careers.