Executive Project Planning - PMO

About Business:

Adani Group: Adani Group is a diversified organisation in India comprising 10 publicly traded companies. It has created a world-class logistics and utility infrastructure portfolio that has a pan-India presence. Adani Group is headquartered in Ahmedabad, in the state of Gujarat, India. Over the years, Adani Group has positioned itself to be the market leader in its logistics and energy businesses focusing on large-scale infrastructure development in India with O & M practices benchmarked to global standards. With four IG-rated businesses, it is the only Infrastructure Investment Grade issuer in India.

Adani Realty: Adani Realty is the real estate arm of one of India’s leading infrastructure and development entities – Adani Group.With resolute commitment to ‘Nation Building’ and ‘Growth with Goodness’,we are developing real estate projects in the most promising destinations,integrating design aesthetics with cutting-edge construction technology.

Job Purpose: The Executive - Project Planning is responsible for executing and supporting project planning activities on-site. This role involves assisting in project coordination, monitoring progress, ensuring adherence to specifications, managing material logistics, and supporting financial and reporting tasks. The position requires close collaboration with subcontractors, vendors, and project authorities to ensure seamless execution.

Educational Qualification:

Education Qualification:

Bachelor's degree in Civil engineering.

Work Experience (Range of years):

Work Experience(Range of years):

8-10 Years

Preferred Industry:

Experience in site execution, project planning, and supervision in real estate or construction projects.

3.1 Planning and Scheduling Support
 Assist in updating master schedules, look-ahead plans, micro schedules, and milestone
trackers under the guidance of the planning or PMO lead.
 Collect progress inputs from site teams, or other stakeholders for schedule updates.
 Track planned versus actual progress and highlight deviations for review.
 Support preparation of delay logs, dependency trackers, and action trackers.

3.2 Progress Monitoring and Reporting
 Prepare and update Daily Labor Reports, Daily Progress Reports, weekly progress reports,
and monthly project dashboards.
 Compile site photographs, progress quantities, manpower data, equipment deployment
details, and key observations etc. as per requirement.
 Maintain project trackers related to drawings, approvals, procurement, material delivery,
execution progress, and pending issues.
 Ensure reports are accurate, timely, and aligned with the approved reporting formats.

3.3 Coordination and Follow-up
 Coordinate with site execution teams, planning teams, consultants, contractors,
procurement teams, and internal departments for required inputs and updates.
 Follow up on pending drawings, technical clarifications, approvals, material requirements,
and site-related action items.
 Prepare meeting minutes, action item lists, responsibility matrices, and due-date trackers.
 Escalate delayed or critical items to the reporting manager with clear status and impact.

3.4 Documentation and Data Management
 Maintain organized records of project reports, meeting minutes, drawings, approvals,
correspondence, and trackers.
 Ensure proper version control and filing of project documents as per PMO guidelines.
 Support data compilation for management presentations, review meetings, audits, and
internal progress reviews.
 Assist in maintaining project MIS and ensuring data consistency across reports.
 Preparation, Maintain and tracking of Annual operation plan as per management
requirements.

3.5 Cost, Procurement, and other Supports
 Assist in tracking budget-related inputs, work order status, procurement milestones, and
material delivery schedules.
 Support collection of quantity and progress data required for billing verification and cost
monitoring.
 Maintain trackers for purchase requisitions, purchase orders, delivery timelines, and
pending vendor inputs.
 Highlight gaps between site requirements and procurement or billing status to the PMO
lead.

3.6 Quality, Safety, and Compliance Support
 Support documentation of quality observations, safety observations, inspection status, and
closure of non-compliance points.
 Coordinate with quality and safety teams for regular updates on open points and
corrective actions.
 Assist in preparing compliance trackers for audits, management reviews, and site
inspections.
 Maintain records of statutory approvals, permits, and project compliance documents as
required.

4. Required Skills and Competencies
 Basic understanding of real estate project lifecycle, construction activities, and project
coordination process.
 Working knowledge of MS Excel, PowerPoint, Word, and basic project tracking formats.
 Ability to prepare clear reports, trackers, minutes of meeting, and follow-up records.
 Good communication skills for coordination with site teams, consultants, contractors, and
internal stakeholders.
 Attention to detail, timely follow-up, disciplined documentation, and ownership of
assigned tasks.

5. Reporting and Supervision
The PMO staff member will report to the PMO Lead, Planning Manager, or Project Manager as
assigned. All reports, trackers, and project updates shall be reviewed by the reporting manager
before circulation to senior stakeholders.

6. Exclusions
 The role does not include independent approval of schedules, budgets, contractor bills,
work orders, or technical submissions.

 The role does not include direct supervision of contractors or site labour unless
specifically assigned by the reporting manager.
 The role does not include final decision-making authority on project delivery, cost, quality,
or contractual matters.

7. Performance Expectations
 Timely submission of assigned reports and trackers.
 Accuracy and consistency of project data.
 Effective follow-up on pending action items.
 Proper documentation and version control.
 Clear communication of delays, risks, and dependencies to the reporting manager