Grant Operations Administrator
Goodstack
Grant Operations Administrator
Goodstack
Charitable-donation infrastructure via APIs and dashboard
If you've been looking to join a fast-growing startup with a bold vision, exciting challenges and the opportunity to make a genuine difference in the world, you've found the right place.
Backed by General Catalyst, the investors behind companies like Stripe and Airbnb, we're building something extraordinary.
At Goodstack, our mission is to revolutionize how the world does good. We envision a world where doing good is built into everything we do.
As a fast-growing, AI-native social impact startup, we're building the technology and infrastructure that connects businesses and good causes, making it easier to give, grow and create meaningful impact at scale.
We do this in two ways:
Goodstack for Business helps some of the world's leading companies power their social impact programmes.
Goodstack for Causes helps nonprofits access the funding, technology and resources they need to thrive.
And we're already making a difference:
$11 billion in donations facilitated since 2022.
Over 13 million mission-driven organisations in the world's largest verified database.
500,000+ nonprofits on our platform, with thousands more joining every week.
Trusted by global companies including Google, Microsoft, Anthropic, Open AI, Canva, TikTok and Airbnb, alongside nonprofits such as the Red Cross, Cancer Research UK and Oxfam.
We're entering an exciting new chapter: evolving beyond software into an AI-native business that delivers meaningful outcomes for businesses and nonprofits worldwide.
By combining AI, automation and human expertise, we're building a future where companies can manage global giving programmes more seamlessly, and nonprofits can access funding faster and more efficiently.
Our ambition is bold, and the challenges are complex. We're looking for curious, ambitious and AI-native thinkers who take ownership, challenge assumptions and use technology creatively to solve meaningful problems.
That's where you come in 🫵
We're looking for a Grant Operations Administrator to provide essential administrative support, ensuring grant applications move smoothly from intake to final submission. In this role, you'll be responsible for setting up grant calendars, extracting application questions from funder portals for writers, compiling application materials, and reviewing final submissions for accuracy, completeness, and overall visual and textual coherence before hitting submit.
We welcome candidates from a variety of adjacent administrative backgrounds. You are a great fit for this role if you have experience as a Proposal or RFP Coordinator, Bid or Tender Administrator, Loan Processing Assistant, Admissions/Intake Coordinator, or Junior Operations Coordinator. If you are used to managing strict deadlines, navigating third-party web portals, chasing missing compliance documents, and reviewing detailed application packages with a zero-error mindset, your skills will translate seamlessly to our team—no prior grant writing experience required.
Grant Calendar & Schedule Management
Create, update, and maintain structured grant calendars for assigned non-profit clients to track upcoming deadlines and submission milestones.
Monitor key internal target dates (e.g., 7-day internal buffer) to ensure writers, admins, and clients stay on track for timely submission.
Question Extraction & Portal Setup
Access funder portals and application software to extract exact application questions, word limits, formatting rules, and required attachments.
Format extracted questions into standardized templates for Grant Writers to ensure no technical requirements are missed.
Set up client login credentials and basic profile information on external portal platforms.
Application Completion & Form Assembly
Input and copy-paste completed, client-approved narrative content into funder portals accurately.
Gather, format, and attach necessary non-profit supporting documents (e.g., financial statements, tax forms, board lists).
Ensure every form field is filled correctly, verifying that no placeholder text, yellow highlights, or missing answers remain.
Quality Assurance & Coherence Check
Conduct final proofreading and formatting checks to verify the application reads coherently and flows logically within the portal UI.
Confirm that narrative answers directly match the corresponding portal fields and adhere strictly to character/word limits.
Raise immediate flags to the team if any technical discrepancies or missing information could delay submission.
Submission Execution & Logging
Execute the final electronic grant submission once all approvals are cleared.
Record completed submissions, capture confirmation receipts, and update task statuses in AgentPro to trigger automated customer notifications.
0–2 years of experience in administrative, operations, or data entry roles. (Recent graduates with strong organizational skills are welcome).
Exceptional precision in data entry, copy-pasting, and proofreading; an eye for spotting formatting errors, broken links, or incomplete fields.
Ability to manage multiple deadlines, maintain calendars, and work proactively to avoid last-minute delays.
Comfort navigating new software platforms, web portals, forms, and cloud-based databases (e.g., Notion, Google Workspace, CRMs).
Strong basic written English skills to ensure submitted applications look clean, professional, and well-structured.
On-Time Submissions: 100% of assigned grant applications submitted on or before internal and external deadlines.
Accuracy Rate: Zero submission errors caused by missing documents, incorrect portal fields, or formatting mistakes.
Calendar Accuracy: Up-to-date grant calendars maintained across 100% of assigned client profiles.
Since 2017, Goodstack has been at the forefront of creating a future where good will be built into everything we do. From daily commutes to weekend activities or grocery shopping, we envision a world where creating positive change is seamlessly integrated into our everyday lives. In this future, the depth and breadth of impact we can make through everyday actions will expand dramatically – benefiting both businesses and the world.
Businesses are expected to deliver on both profit and purpose and those that don’t are falling behind. We’re here to make it easy for any company, anywhere in the world, to integrate good into what they do. Doing this empowers everyone – companies, employees, consumers, and communities – to contribute to positive change and take meaningful action.
Let's do this! 💜
We take pride in our diverse and growing team representing 20+ nationalities across 5 continents 🌍! Our continued expansion provides us with opportunities to embrace and celebrate different backgrounds, perspectives, and experiences, essential to our success. We actively seek and welcome applicants from all walks of life, regardless of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
A team that represents the world that we are trying to support is a wiser, more knowledgeable and stronger one. We’re excited for you to bring your experience, yourself and your special lemon twist to Goodstack to propel us forward in striving to create a better world for us all.
Check out our Careers Page for more details!
Goodstack provides donation infrastructure that lets businesses embed charitable giving into their digital products. It offers fully featured APIs and a dashboard so companies can create custom donation experiences, route funds to vetted and validated nonprofit organizations worldwide, and manage automated tax receipting and auditing for compliance. Unlike generic charity platforms, Goodstack focuses on seamless integration for corporations, nonprofits, and digital platforms, with a revenue model based on usage fees for its infrastructure and related services. Its goal is to make philanthropy easier to implement at scale by embedding trusted donation flows into everyday products globally.
Explore more opportunities at Goodstack