ARX Robotics

Autonomous modular UGS with AI software

Bid & Proposal Manager

Proposal ManagementConfirmed live in the last 24 hours

Full-timeMunich, Germany

About the Job

Requirements

3–5 years of experience in tender management, bid management, public procurement, or strategic or operational consulting, ideally in defence, security, aerospace, public infrastructure, or a comparable regulated sector.
Proven experience with public-sector or governmental procurement processes and formal tender requirements, such as EU procurement procedures, NATO or framework tendering, innovation- and research-and-development-driven procurement vehicles, or national defence procurement such as VSVgV.
A structured, hands-on, deadline-driven approach, with the ability to run several tenders in parallel without losing track.
Strong attention to detail when working with formal criteria, eligibility requirements, and submissions.
Confidence coordinating cross-functional stakeholders across Legal, Sales, Finance, and Tech, and holding others to shared commitments.
Clear, precise writing skills and the ability to make technical content readable for an evaluating audience.
Solid commercial understanding, including pricing logic, cost structures, and contractual terms.
Awareness of compliance, export control, and confidentiality requirements in a defence context.
A degree in Business Administration, Law, Industrial Engineering, Public Administration, or a comparable field, or equivalent practical experience.
Fluency in written and spoken German and English; German is essential for working with contracting authorities.

Responsibilities

Own global tender processes end-to-end, from identifying and qualifying opportunities through preparing submissions, awarding contracts, and handing them over to after-sales and delivery teams.
Serve as the central point of contact for procurement-related activities and keep complex bids on track.
Build a reliable end-to-end tender process, from opportunity monitoring and qualification through submission, award, and handover to after-sales.
Screen relevant tender platforms and procurement portals, and make go/no-go recommendations based on fit, capacity, and commercial attractiveness.
Coordinate technical, commercial, and legal documentation against formal tender requirements to produce compliant bid submissions.
Maintain a bid calendar with internal milestones, review gates, and submission deadlines.
Align with Legal on tender terms, eligibility criteria, and compliance requirements, and with Finance on pricing, costing input, and commercial terms.
Work with Tech to translate customer requirements and specifications into bid content.
Maintain a structured library of reusable bid content, company documentation, references, and lessons learned.
Conduct post-tender reviews and debriefs, and feed insights back into pricing, product and technology, positioning, and future bids.

About the Role

Public procurement is how our autonomous ground systems actually reach the armed forces. As Bid & Proposal Manager at ARX Robotics, you will own our global tender processes end-to-end: from identifying and qualifying an opportunity, through building a compliant and competitive submission, to handing the awarded contract over to our after-sales and delivery teams.

You will be the central point of contact for all procurement-related activities and the person who keeps a complex bid on track. Working closely with Legal, Sales, Finance, and Tech, you will translate demanding governmental requirements into clear internal workstreams, hold deadlines that do not move, and make sure every submission represents ARX Robotics accurately and to a high standard. This role suits someone who enjoys structure and detail in a fast-moving environment, and who wants their work to be directly visible in the contracts we win.

What You'll Build

A reliable end-to-end tender process, from opportunity monitoring and qualification through submission, award, and handover to after-sales
Systematic screening of relevant tender platforms and procurement portals, with clear go/no-go recommendations based on fit, capacity, and commercial attractiveness
High-quality, fully compliant bid submissions, including the coordination of technical, commercial, and legal documentation against formal tender requirements
A dependable bid calendar with internal milestones, review gates, and submission deadlines
Close alignment with Legal on tender terms, eligibility criteria, and compliance requirements, and with Finance on pricing, costing input, and commercial terms
Clear collaboration with Tech to turn customer requirements and specifications into convincing bid content
A structured library of reusable bid content, company documentation, references, and lessons learned that makes each following tender faster and stronger
Structured post-tender reviews and debriefs, feeding insights back into pricing, product & tech, positioning, and future bids

What You Bring

3–5 years of experience in tender management, bid management, public procurement or strategic / operational consulting, ideally in defence, security, aerospace, public infrastructure, or a comparable regulated sector(s)
Proven experience with public sector or governmental procurement processes and formal tender requirements (e.g. EU procurement procedures, NATO/framework tendering, innovation and R&D-driven procurement vehicles, or national defence procurement such as VSVgV)
A structured, hands-on, deadline-driven way of working, with the ability to run several tenders in parallel without losing
Strong attention to detail when working with formal criteria, eligibility requirements, and submission
Confidence coordinating cross-functional stakeholders across Legal, Sales, Finance, and Tech, and holding others to shared
Clear, precise writing skills and the ability to make technical content readable for an evaluating
Solid commercial understanding, including pricing logic, cost structures, and contractual
Awareness of compliance, export control, and confidentiality requirements in a defence
Degree in Business Administration, Law, Industrial Engineering, Public Administration, or a comparable field, or equivalent practical
Fluent German and English, both written and spoken (German is essential for working with contracting authorities)

Please note: You do not need to meet every single requirement to apply. We welcome motivated candidates who are eager to grow into the role and develop their expertise further.

What We Offer

Join a mission-driven European defense tech company at a pivotal stage of growth, where you can help shape meaningful technology, take ownership early, and grow with the business!

Competitive compensation package including a bonus opportunity
27 vacation days to start, increasing with tenure up to 30 days
Employer-supported pension contribution
Learning & development support and team events budget
Employee discounts and flexible benefits budget via Probonio
Hybrid working setup depending on role and team needs
Structured salary bands, levelling framework, and bi-annual development conversations
Referral bonus program, dog-friendly office, and relocation support where applicable

About Us

ARX is a dual-use technology company that specializes in developing autonomous unmanned systems and sensors for the European defence sector. Our dual-use unmanned ground systems and sensors assist NATO Armies and civilian first responders in tackling their most challenging problems by providing them with training and information to make better decisions and take effective actions in life-or-death situations.

As our team continues to expand rapidly, we are seeking motivated candidates who are excited to work in a highly energetic, creative, and innovative team dedicated to developing autonomous systems for challenging environments. We operate in a dynamic sector where collaboration, sharing innovative ideas, and developing novel problem-solving strategies are ingrained in our work culture.

If you are passionate about overcoming challenges that have a real impact on the security of our democracies, apply here to join ARX and help shape the future of dual-use technology!

ARX is an equal-opportunity employer, and we encourage candidates from all backgrounds to apply.

You can find ARX Robotics Applicant Privacy Policy here.

About the Company

ARX Robotics

Autonomous modular UGS with AI software

ARX Robotics develops autonomous unmanned ground systems and software to modernize defense fleets. Its GEREON tracked and HECTOR wheeled platforms run Mithra OS, an open-architecture AI software that can network ARX hardware and retrofit legacy NATO vehicles to operate autonomously. This software-first approach enables turning existing vehicles into AI-enabled assets for missions such as reconnaissance, MedEvac, transport, and live-fire training, across multiple terrains. The company differentiates by a European supply chain and the ability to scale hardware-plus-software across European militaries, with deployments to six European forces and contracts with European defense agencies, and aims to scale production fivefold and expand in Europe while maintaining sovereignty.

Company size: 201-500
Company stage: Series A
Total funding: $57.4M
Headquarters: Munich, Germany
Founded: 2021

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