Document Control Specialist

What you’ll do

Become part of an iconic brand that is set to revolutionize the electric pick-up truck & rugged SUV marketplace by achieving the following:

Document Control & Compliance

• Establish and own document control policy within the Scout BMS
• Manage controlled documentation (Process Standards, Procedures, Work Instructions, Forms, etc.) across the full lifecycle
• Define and enforce document standards (nomenclature, version control, retention) to ensure consistency and clarity 
• Ensure compliance with regulatory, VW Group and internal requirements; maintain audit-ready documentation 

Systems & Digitalization

• Lead the deployment and implementation of document management systems and tools 
• Own AI-enabled solutions (e.g., AI agents) to ensure up-to-date requirements are accessible across the organization 
• Drive digital, efficient, user-friendly and scalable document management practices 

Process Excellence & BMS Development

• Own and maintain the process model, ensuring lean, streamlined processes (elimination of waste or duplication)
• Drive standardization and regular “freezing” of process baselines 
• Support the development and continuous improvement of the overall BMS 
• Promote process approach and risk-based thinking across the organization 

Cross-functional Collaboration & Advisory

• Act as a trusted advisor to all departments on document control and process-related topics 
• Act as a BMS Specialist for some departments as required
• Support teams in developing clear, complete, and consistent procedures and instructions aligned with corporate standards and identity 
• Collaborate cross-functionally to ensure processes meet customer and business requirements 

Operational Support

• Drive process excellence initiatives across the organization 
• Support additional BMS-related tasks and initiatives as required

Location & Travel Expectations:

• This role will be based out of the Scout Motors location in Columbia, South Carolina.
• This role requires 4-5 days per week in the office, with regular in-person meetings and events. 
• Applicants should expect that the role will require the ability to convene with Scout colleagues in person and travel to participate in events on behalf of the company from time to time.

What you’ll bring 

We expect all Scout employees to have integrity, curiosity, resourcefulness, and strive to exhibit a positive attitude, as well as a growth mindset. You’ll be comfortable with change and flexible in a fast-paced, high-growth environment. You’ll take a collaborative approach to achieve ambitious goals. Here's what else you'll bring: 

• Education/Certifications: A Bachelor’s degree in Legal Studies, Business Administration, Quality Management, or a related field
• Experience: 5 - 7 years of experience in document control, quality systems, or a related role within an automotive environment 
• QMS Expertise: Solid understanding of Quality Management Systems (QMS), ISO 9001 and document control principles; experience in establishing or maintaining structured documentation frameworks is a plus 
• Compliance & Governance: Experience working with regulatory, compliance, or legal requirements; ability to translate requirements into clear and effective documentation practices 
• Systems & Tools: Experience with deployment of document management systems, SharePoint, JIRA; familiarity with AI-enabled solutions is a plus 
• Process & Analytical Thinking: Strong process orientation with the ability to structure, standardize, and continuously improve workflows 
• Collaboration & Communication: Strong written and verbal communication skills; strong ability to lead cross-functional teams and influence stakeholders at different levels 
• Industry Knowledge: Experience within the automotive industry is preferred; prior experience with VW Group standards and processes is a strong advantage 
• Languages: Fluent in English required; German language skills are a plus 
• Soft Skills: High attention to detail, structured and independent working style, strong sense of ownership, and the ability to balance governance with business needs

What you'll gain

The benefits of joining Scout include the chance to build products and a company from the ground up.  This is a chance to create something new and lasting – with an iconic brand at its foundation.  In addition, Scout provides competitive compensation and benefits to support your physical, mental, and financial wellbeing. Program specifics are detailed in company policies and employee benefit guides, select highlights:

• Competitive insurance including:
  • Medical, dental, vision and income protection plans
• 401(k) program with:
  • An employer match and immediate vesting
• Generous Paid Time Off including:
  • 20 days planned PTO, as accrued
  • 40 hours of unplanned PTO and 14 company or floating holidays, annually
  • Up to 16 weeks of paid parental leave for biological and adoptive parents of all genders
  • Paid leave for circumstances related to bereavement, jury duty, voting time, or military leave

Pay Transparency

This is a full-time, exempt position eligible to receive a base salary and to participate in an annual performance bonus program. Final salary offered will be determined based on factors including but not limited to the candidate's skills and experience. The annual performance bonus program is preset and not candidate dependent.

Initial Base Salary Range: $95,000.00 - $120,000.00

Internal Leveling Code: IC9