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GBMC HealthCare

Not-for-profit health system operating hospitals

Health Information Management Specialist

Clinical Support & Patient AdministrationConfirmed live in the last 24 hours
Full-timeHunt Valley, Cockeysville, MD, USA$17.35 - $26.36In-person

About the Job

Requirements

  • A high school diploma, GED, or equivalent is required.
  • One year of customer service or administrative experience is required; additional education beyond high school may be substituted for experience.
  • Knowledge of medical terminology is preferred.
  • General knowledge of office practices, procedures, and equipment; business English, spelling, punctuation, grammar, and basic arithmetic calculations is required.
  • Skill in using office software applications, including word processing, spreadsheets, presentation packages, and database applications, to produce documents is required.
  • Ability to understand and follow oral and written instructions and communicate effectively both orally and in writing is required.
  • Skill in accurate alphabetical and numeric filing is required.
  • Ability to multitask and prioritize in a busy environment is required.
  • Strong time management skills are required.
  • Knowledge and understanding of patient and workforce safety as it relates to job duties is required.
  • Competency in delivering care and applying knowledge to meet age-specific patient needs, if applicable, is required.
  • Employees must demonstrate the organization's values of respect, excellence, accountability, teamwork, ethical behavior, and results.

Responsibilities

  • Maintain a comprehensive medical record consistent with federal, state, and company policies and procedures, and perform general secretarial duties to support assigned interdisciplinary teams.
  • Generate and electronically file appropriate patient-related information for the medical record consistent with company policy and regulatory requirements.
  • Prepare mailings to physicians and ensure all physician orders are received, signed, and returned within 30 days of receipt; work with staff to hand-deliver forms to physicians when necessary to meet established timelines.
  • Regularly run Missing Plans of Care and Orders reports and work to obtain missing information.
  • Request medical records from doctors' offices, hospitals, facilities, and family members, including history and physicals, labs, tests, imaging, and other clinical documentation.
  • Print patient care plans, medication order sheets, and demographic information from the electronic medical record for patients transferring to other facilities for treatment, including out-of-area transfers, patient-requested transfers, or transfers under applicable policies and procedures; respond to record requests to facilitate treatment by other providers.
  • Support and attend weekly interdisciplinary team meetings and update the electronic medical record with interdisciplinary team documentation.
  • Prepare documentation for all interdisciplinary team members, collect clinical staff documentation during meetings, and enter it into the electronic medical record.
  • Prepare paperwork for patient re-certification for ongoing care by the physician and Clinical Manager in accordance with regulatory guidelines, including required signature timelines.
  • Review documentation for quality and accuracy.
  • Maintain interdisciplinary team meeting attendance records in Homeworks.
  • Prepare interdisciplinary team agendas to ensure all patients are discussed within regulatory guidelines.
  • Conduct regulatory audits of patient charts while patients are receiving service.
  • Review inactive patient medical records and close records within 30 days of patient discharge.
  • Communicate with pharmacies and mail or fax prescriptions written during interdisciplinary team meetings to the appropriate pharmacies.
  • Respond to record requests from outside sources and the billing department by coordinating and preparing charts for release to the appropriate individuals for final review and mailing.
  • Identify patient needs and regulatory requirements associated with medical insurance.
  • Print MTM assessment forms daily for review by Clinical Managers.
  • Obtain the Medical Director's signature on MTM assessment forms and scan the forms into the electronic medical record weekly.
  • Provide administrative support by preparing daily reports for the Clinical Manager.
  • Gather data and information as directed and use data to develop administrative and statistical reports as needed.
  • Respond to phone calls, emails, and mailings in a timely manner.
  • Provide coverage for other teams as needed and assist other HIM Specialists as time permits.
  • Prepare for emergency events by accurately maintaining patient acuity scales in the electronic medical record.
  • Attend meetings designated by the supervisor, including staff, stand-up, HIM, interdisciplinary team, joint clinical, and town hall meetings.
  • Operate standard office machines and equipment, including calculators, word processors, scanners, and photocopiers; perform other duties as assigned or delegated by the supervisor.
  • Prepare patient charts for review by the Department of Appeals through Medicare after patient discharge.
  • Discharge patients in the electronic medical record when they have been discharged, revoked, or transferred to another facility.
  • Process and respond to requests for radiology images in accordance with HIPAA guidelines and privacy regulations, as needed.

Desired Qualifications

  • Experience in the health care field is preferred.

About the Company

GBMC HealthCare

Not-for-profit health system operating hospitals

GBMC HealthCare owns and operates Greater Baltimore Medical Center (GBMC), a regional community hospital in Towson, Maryland. It also includes GBMC Health Partners, a network of more than 300 primary care providers and specialists; Greater Baltimore Health Alliance; the GBMC Foundation; and Gilchrist, Maryland’s leading nonprofit provider of serious illness and end-of-life care. The organization coordinates hospital care, outpatient services, and support through its network to deliver medical services to the community. It aims to educate the next generation of clinicians while pursuing high-quality, patient-centered care for every patient and family, aligning care with what the patient would want for their loved ones. Its goal is to improve health outcomes for the community by providing comprehensive medical care, education, and support across its facilities and programs.

Company size
Not listed
Company stage
Not listed
Total funding
Not listed
Headquarters
Baltimore, MD
Founded
1960

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