Executive Assistant - System General Counsel
$77.1k - $119.5k
Senior
Bachelor's
Albany, NY, USA
In Person
Administrative & Executive AssistanceExecutive Support
About the job
Requirements
- A bachelor's degree is required.
- At least 5 years of experience supporting senior legal executives is required.
- Prior experience in a healthcare or hospital environment is preferred.
- Experience supporting complex organizations with multiple stakeholders is preferred.
- A strong understanding of legal department operations and the healthcare environment is preferred.
- Strong organizational and prioritization skills in a high-demand, fast-paced setting are required.
- Advanced written and verbal communication skills, including executive-level correspondence, are required.
- A high level of discretion, judgment, and professionalism is required.
- The ability to anticipate needs and proactively resolve issues is required.
- Strong relationship-building skills across clinical and administrative teams are required.
- Proficiency in Microsoft Office Suite and collaboration platforms is required.
- The ability to manage multiple priorities with accuracy and attention to detail is required.
- Demonstrated ability to support strategic initiatives and project coordination is required.
Responsibilities
- Provide confidential executive administrative support to the System General Counsel and other members of the Legal Department, exercising sound judgment, discretion, and professionalism in handling sensitive legal, business, and personnel matters.
- Manage a complex calendar, prioritize meeting requests, and coordinate appointments, travel, and scheduling across system entities.
- Serve as a primary administrative point of contact for the Office of the General Counsel, interacting professionally with executive leaders, Board members, physicians, employees, outside counsel, and external organizations.
- Coordinate meetings, including preparing agendas and materials, recording action items as requested, and tracking follow-up assignments.
- Receive and route legal inquiries, correspondence, and time-sensitive documents to the appropriate attorney or department; promptly escalate matters requiring immediate attention.
- Organize and maintain electronic and physical files in accordance with departmental procedures, confidentiality requirements, records retention schedules, and legal hold instructions.
- Support Board and committee activities as assigned, including coordinating legal review of materials and securely distributing confidential documents.
- Coordinate administrative activities with outside counsel, including processing engagement documentation, tracking invoices, and supporting legal expense reporting and budget monitoring.
- Assist with the administrative coordination of subpoenas, litigation, investigations, and regulatory matters under attorney direction, including scheduling and collecting requested materials.
- Process expense reports, purchase requests, and other departmental transactions accurately and promptly.
- Improve administrative workflows and use technology to strengthen document management, scheduling, communication, and departmental efficiency.
- Collaborate with executive assistants and administrative teams across the health system to coordinate priorities and support effective system operations.
- Exercise independent judgment within delegated administrative authority and refer matters requiring legal interpretation or advice to the appropriate attorney.
About the company
Albany Medical Center is a major health system in northeastern New York that combines a 766-bed hospital, Albany Medical College, and a large physician practice. It delivers comprehensive clinical care—emergency and trauma services, pediatric care, ICUs, organ transplants—and offers education and biomedical research through its college and research enterprise. The system operates the region’s busiest emergency and trauma center and runs a large medical education and training program, graduating hundreds of doctors and allied health professionals each year. Its model links patient care, education, and research under one not-for-profit, regionally governed umbrella, Albany Med Health System. The goal is to provide high-quality patient care while expanding medical knowledge and training to improve regional health outcomes.
Company Size
5,001-10,000
Company Stage
N/A
Total Funding
N/A
Headquarters
Albany, New York
Founded
N/A
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Simplify's Take
What believers are saying
- The $25 million Albany Medical Center ED expansion targets completion by end-2026.
- Albany Med pursued Ellis Medicine affiliation in July 2026, expanding local market control.
- System news in 2026 highlights robotic Whipple, bladder cancer care, and cardiovascular recognition.
What critics are saying
- Albany Med laid off 37 staff in January 2026 after a $66 million loss.
- Columbia Memorial's 192-to-25 bed plan triggered union backlash and state review in 2026.
- The CDPHP payment dispute threatened roughly $50 million and exposed revenue concentration risk.
What makes Albany Med Health System unique
- Albany Med runs a regional system spanning Albany, Saratoga, Glens Falls, and Columbia.
- Its academic center plus community hospitals create referral gravity across upstate New York.
- The 2025–2026 emergency department expansions signal capital access and operational scale.
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Benefits
- Health Insurance