Travel and Entertainment Administrator

This position supports Vertiv and each of its divisions, subsidiaries, branches, and operating units globally, as well as all partnerships and joint ventures in which Vertiv holds management responsibilities. The scope is consistent with the Global Employee T&E Reimbursement Policy (Document ID: 050.22) and encompasses all employees who incur business travel and entertainment expenses on behalf of Vertiv.

3. KEY RESPONSIBILITIES

Expense Platform Administration

• Serve as the administrator and point of contact for Emburse Enterprise.
• Maintain platform configurations, workflows, and translate expense policies into Emburse business rules.
• Manage user access, organizational structure updates, and system administration activities.
• Support integrations between Emburse and Vertiv’s systems, including resolving data discrepancies related to Oracle EBS.
• Coordinate system enhancements, testing, deployments, and ongoing process improvements.

Corporate Card Program Integration

• Review key integrations, including data feeds and system configurations between Emburse and the Citi card platform.
• Analyze and review AMER Citi card transaction data within the Emburse platform.
• Assist if needed with the collection, suspension, and cancellation process: issue notifications at 30 days past due, suspend at 60 days, and cancel at 90 days

Expense Report Compliance & Auditing

• Review and audit expense reports for compliance with the Global Employee Travel and Entertainment Reimbursement Policy
• Ensure expense reports are submitted every 30 days from the date of the card transaction, in other words each billing cycle.
• Verify compliance with expense documentation requirements, including receipts, itemized hotel charges, required pre-approvals, meal limits, class of service requirements, and preferred supplier usage.

Employee Support & Training

• Assist employees with expense inquiries, corporate card issues, and policy clarification using expense mailbox.
• Support onboarding and offboarding of new employees regarding the T&E policy and the Emburse Enterprise expense management system
• Provide guidance on pre-approval requirements including international travel, airfare exceeding USD 8,000, and group travel arrangements

Reporting & Analytics

• Monitor employee travel activities and provide reports to the Executive Leadership Team detailing policy exceptions, employee activities, and additional data metrics
• Track preferred supplier usage and compliance rates across divisions
• Support the Travel Agency in monitoring utilization of preferred suppliers and flagging deviations

4. QUALIFICATIONS & SKILLS

Requirement

Details

Education	Bachelor's degree in Finance, Accounting, Business Administration, or related field preferred
Experience	2–4 years in accounts payable, finance, procurement, or T&E administration
Technical Skills	Proficiency with Emburse Enterprise (or similar expense management systems), ERP systems, and Microsoft Office Suite
Knowledge	Corporate travel policies, Citibank corporate card programs, compliance requirements, and financial controls
Soft Skills	Strong attention to detail, audit skills, effective communication, and ability to partner cross-functionally with Finance, HR, and Procurement

The successful candidate will embrace Vertiv’s Core Principals & Behaviors to help execute our Strategic Priorities. 

OUR CORE PRINCIPALS: Safety.  Integrity.  Respect.  Teamwork.  Inclusion.

OUR STRATEGIC PRIORITIES

•  High-Performance Culture• Customer Focus

•  Operational Excellence

•  Innovation

•  Financial Strength

VERTIV BEHAVIORS

• Own it
• Act with urgency
• Foster a customer-first mindset
• Think big and execute
• Lead by example
• Drive continuous improvement
• Learn and seek out development
• Promote transparent & open communication 

About Vertiv

Vertiv (NYSE: VRT) brings together hardware, software, analytics and ongoing services to enable its customers’ vital applications to run continuously, perform optimally and grow with their business needs.  Vertiv solves the most important challenges facing today’s data centers, communication networks and commercial and industrial facilities with a portfolio of power, cooling and IT infrastructure solutions and services that extend from the cloud to the edge of the network. Headquartered in Westerville, Ohio, USA, Vertiv employs around 34,000 people and does business in more than 130 countries. Visit Vertiv.com to learn more.   

Work Authorization

No calls or agencies please. Vertiv will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire.

Equal Opportunity Employer

Vertiv is an Equal Opportunity/Affirmative Action employer. We promote equal opportunities for all with respect to hiring, terms of employment, mobility, training, compensation, and occupational health, without discrimination as to age, race, color, religion, creed, sex, pregnancy status (including childbirth, breastfeeding, or related medical conditions), marital status, sexual orientation, gender identity / expression (including transgender status or sexual stereotypes), genetic information, citizenship status, national origin, protected veteran status, political affiliation, or disability. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by sending an email to [email protected].

#LI-JM1