Document Control Manager

Salary:  1 600 EUR Brutto/month + variable bonus.

The advertised salary is based on 5 years of relevant experience. The final salary will be determined based on your professional experience and qualifications in the field.

What do the metro systems in Vienna, Copenhagen, Istanbul, and Buenos Aires have in common?
That's us! We are proud to be ranked among the TOP 5 Most Attractive Employers in Slovakia in the Transport and Logistics category for 2024.

Siemens Mobility has a 120-year tradition in the global market. Today, our team in Slovakia consist of over 900 professionals, and we continue to grow every year.
The work of our top experts at Siemens Mobility in Žilina delivers tangible results—such as state-of-the-art train lines and metros in some of the world's most advanced nations.

If you are passionate about sustainability and modern solutions, you are the person we're looking for!
Share our passion for mobility and work on innovative projects all over the world!! ♻

Learn more about working at Siemens Mobility Žilina: https://www.youtube.com/watch?v=0ErfuLc56Vo&t=1s

Are you ready to shape the future of our document management? At Siemens Mobility, we are looking for a visionary and assertive Document Control Manager (f/m) to elevate our document landscape to the next level.

In a world where the volume and complexity of information are growing exponentially, robust document management and clear information governance are more crucial than ever. We are seeking an individual who not only manages but also designs and optimizes. This is your chance to bring in your full creative drive and vision!

Your Mission: Why This Role is Crucial

As a key person in our team, you will take responsibility for ensuring that our corporate documents and information are not only consistent and traceable but also agile enough to respond to changing requirements. You will be the driving force behind processes that make our document management future-proof and ensure the smooth implementation of document standards and strategies.

Your Responsibilities – Shaping, Not Just Managing:

As a key person in our team, you will take responsibility for ensuring that our corporate documents and information are not only consistent and traceable but also agile enough to respond to changing requirements. You will be the driving force behind processes that make our document management future-proof and ensure the smooth implementation of document standards and strategies.

Your Responsibilities – Shaping, Not Just Managing:

• Document Lifecycle Management: You will design strategies for the entire lifecycle of our documents – from creation and usage and audit proof archiving – and ensure their stringent and controlled implementation.
• Definition & Establishment of Standards: The definition and establishment of criteria for identifying, classifying, and managing all relevant documents and information are in your hands – you will create full transparency and traceability.
• Operational Project Document Management: You will take operational responsibility for document management in projects, ensure compliance with defined standards, customer requirements and actively support project teams in the efficient management of their documents.
• Document Delivery and Quality Control: You will monitor document status, maintain relevant document lists, coordinate incoming and outgoing documentation, and ensure that project documents are quality checked before submission.
• System and Process Support: You will act as a key user for document management tools, support project teams in using the systems correctly, and contribute to continuous improvement of document management processes.
• Strategic Impulse Setting: Your active participation in project and strategy meetings will be characterized by your conceptual input and your ability to drive and communicate decisions in the area of information and digitalization.
• Process Optimization: You will establish and optimize processes for efficient document management to maximize the discoverability, accessibility, and integrity of our data and minimize compliance risks.

What You Bring – Your Personality Counts!

We are not just looking for a specialist, but a leader who loves challenges and wants to actively shape the change in how we handle documents.

• Education: A successfully completed university degree (Bachelor, Master). Relevant educational background is preferred.
• Project experience: Minimum 3–5 years of experience with document control or document management in engineering, infrastructure, railway or similarly complex projects.
• Tool experience: Sound and proven knowledge of SAP is preferred. Experience with SharePoint, OneDrive and MS Office tools is expected.
• Language Skills: Excellent English language skills, both written and spoken, (C1 level) for confident communication in our international environment and excellent Slovak language skills (at least B2 level). 
• Your Personality – Your Management Focus:
• You take full responsibility for document management in your projects and, if necessary, coordinate team members or external service providers.
• With your strategic thinking, you recognize dependencies and develop future-oriented solutions for complex challenges in document management.
• Your strong communication skills enable you to convince stakeholders and achieve common goals in the sense of effective document management.
• You work independently but are also a team player who keeps the overall success and document strategy in mind.
• A systematic and reliable way of working is a matter of course for you – even under high demands for data integrity and compliance.
• You are structured, systematic, detail-oriented and able to adapt quickly to new projects, processes and systems.
• You have excellent moderation and presentation skills.

What We Offer

Benefits that support your work-life balance:

• Extra paid days off:
• Bridge days: We take a day off at Siemens Mobility on days falling between a public holiday and a weekend.
• Sick days: You get a set number of sick days per year for which no doctor's note is required.
• Additional days off: For significant life events such as your child's wedding, moving house, administrative tasks after the birth of a child, receiving the Janský Plaque (for blood donation), and more.
• Flexible working hours: For a great work-life balance.
• Option to work from home (Telework, Home office).
• Family support: A bonus for the birth of a child, a contribution towards kindergarten costs, "KinderUni" (Kids' University) for employees' children during summer holidays, St. Nicholas' Day events, and more.

Benefits that will support your professional and career growth:

• Training and development program (onboarding process, business and product training, soft skills training, etc.).
• Freely accessible corporate digital library of training and courses (Coursera, LinkedIn Learning, Harvard Business Publishing, and others).
• Managerial development programs.
• Language courses during working hours with qualified instructors (English, German).
• Interesting work on international projects from the heart of Žilina.

Benefits to boost your energy and make your workday more enjoyable:

• A great team of colleagues, teambuilding activities, company events, and parties.
• Community building through events like Earth Day (volunteer activities) and a company sports day.
• Wellbeing program (free psychological, financial, and legal counseling for employees and their family members).
• Virtual benefits wallet: A dedicated financial contribution for leisure activities of your choice.
• Support for participation in sports events (ČSOB Bratislava Marathon, Škoda Marathon, Night Run, and others).
• MultiSport card.

Benefits that support your financial security and stability:

• Variable bonus.
• Referral bonus for recommending new colleagues, up to €2,000.
• Employer's contribution to the 3rd pension pillar (up to 3%).
• 100% wage compensation during sick leave (PN) and care for a family member (OČR) (10 days/year).
• Siemens stock programs: Opportunity to invest in company shares.
• The company's strong reputation, solid background, job stability, and a loyal, fair, and human-centric approach.

Do you need more information?

Just email me at [email protected]

I look forward to connecting with you for future opportunities. :)

Find out more about our work and projects at: https://www.mobility.siemens.com/sk/en/company/careers/zilina.html