C

Cushman & Wakefield

Global commercial real estate services provider

Administrativa

Administrative SupportConfirmed live in the last 24 hours
Full-timeBarcelona, SpainNo salary listedIn-person

About the Job

Requirements

  • Previous experience in administrative functions, preferably in retail, shopping centers, real estate, hospitality, or service environments.
  • Advanced proficiency with Microsoft Office, especially Excel.
  • Ability to organize and plan work.
  • Attention to detail and rigor in document management.
  • Service orientation and ease interacting with different stakeholders.
  • Ability to manage multiple tasks and priorities.
  • Proactivity and autonomy.
  • Ability to work in a team.
  • Discretion and confidentiality.

Responsibilities

  • Manage and update the shopping center's administrative documentation.
  • Register, classify, file, and safeguard physical and digital documentation.
  • Prepare and maintain databases and tracking lists.
  • Prepare documents, letters, communications, and presentations.
  • Manage and update agendas, contacts, and supporting documentation for management.
  • Provide administrative support to the center's departments.
  • Receive and register supplier invoices; check supporting documentation and invoice allocation; prepare and distribute invoices for validation and signature; monitor approvals and forward invoices to Administration/Finance.
  • Manage supplier databases, request and track quotes, and file and control supplier and service documentation.
  • Prepare periodic reports for management; collect and update center activity data; prepare footfall, sales, and other indicator reports as needed; update spreadsheets and databases daily; prepare expense and invoice tracking reports; and maintain internal controls and tracking dashboards.
  • Handle and route inquiries from center operators; communicate with suppliers and service companies; track administrative requests and incidents; coordinate documentation and communications with stakeholders; and support the organization of meetings and visits.
  • Answer and manage telephone calls, receive visitors, route inquiries to the relevant department, assist operators, customers, suppliers, and collaborators, and manage general correspondence and communications.
  • Receive, classify, and distribute correspondence; prepare and send documents; manage courier services and track shipments as needed; and control and file shipping and receipt records.
  • Prepare and distribute circulars and communications to operators, distribute communications from management and other departments, update distribution lists, track confirmations or responses as needed, and support meetings and communications with operators.
  • Provide direct administrative support to center management, prepare documents and meetings, prepare presentations and reports, organize and track administrative tasks, collect departmental information for reports, and follow up on outstanding matters and administrative deadlines.
  • Provide administrative support for center campaigns, promotions, and activities; request and track supplier quotes; coordinate administratively with agencies and external suppliers; manage required documentation and materials; and support communications with participating operators.
  • Monitor office supplies and place orders; follow up on general office services; manage administrative matters for office suppliers such as telephone, printing, supplies, and courier services; and follow up on equipment and office-service issues.
  • Organize and maintain physical and digital archives, control versions and update documents, locate and provide documentation when requested, and ensure confidentiality and proper handling of information.
  • Provide occasional administrative support to other departments, prepare simple translations and English-language documentation when needed, collaborate on administrative projects and special tasks, and perform other related administrative duties requested by management.

Desired Qualifications

  • English proficiency is valued.

About the Company

Cushman & Wakefield

Global commercial real estate services provider

Cushman & Wakefield provides commercial real estate services to property owners, tenants, and investors worldwide. It helps clients buy, sell, lease, manage facilities, and value properties through market research, brokerage, property management, and consulting. Revenue comes from commissions on sales and leases, management and consulting fees, and selective strategic investments in related companies. Its global network across major markets and diverse client focus helps clients optimize real estate strategies and portfolio performance.

Company size
10,001+
Company stage
IPO
Headquarters
Chicago, IL
Founded
1917

Recently Posted Jobs

Explore more opportunities at Cushman & Wakefield

See more jobs