Administrative Assistant 1

Job Description:

Primary Responsibility

Under the supervision of a designated supervisor, the Administrative Assistant, I will work in the support of the business or College operations in a variety of work units performing clerical/technical duties. Duties are performed at a fully operational level using established, standard guidelines and/or procedural methods. Duties are performed at a fully operational level but with more complexity and/or confidentiality, using either established standard guidelines and/or procedural methods, or improvising solutions and alternatives.

*This is a part-time position which is limited to 28 hours per CMC’s workweek. CMC’s workweek is Saturday through Friday.

Pre-requisites for Position (Qualifications Standards)

Education and experience sufficient to meet the rigors of the position. Examples may include a Bachelor’s degree and one-year related experience, Associate’s degree and two years related experience, or High School/GED and three years related experience.  Or equivalent education and experience that will provide the necessary knowledge, skill, and abilities to perform the functions of the position.

Special Skills or abilities directly applicable to the position: proficiency with Microsoft Office, especially Word and Excel; proficiency with Adobe Acrobat Pro or DC, proficiency with technology and standard office equipment, knowledge of WordPress and Microsoft SharePoint helpful. Exhibit exceptional verbal, written, analytical, and interpersonal skills.  Maintain confidentiality, discretion, and professionalism.  Organize and prioritize work while exercising flexibility, teamwork, and humor.

Welcoming. Innovative. Focused on Student Success. These principles reflect the soul of CMC. They guide us in building our teams, cultivating leaders, and expanding our approaches and mindset. They guide us to be an institution of higher education that’s the right fit for every faculty member, staff, student, and community member in its trust. Applicants must demonstrate a commitment to working effectively with students, employees, and community members of all backgrounds.

Bilingual (English/Spanish) or conversational language abilities preferred.

Colorado Mountain College requires that employees perform their assigned duties within the State of Colorado. The College further expects employees to accurately report their work location at all times. Failure to do so impairs the College's ability to ensure compliance with tax, payroll, employment, information security, and operational requirements.

This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States without the need for current or future sponsorship.

The hiring pay rate is $23.22 per hour. Benefits include retirement contribution, annual and sick time, mental health resources, and tuition benefit. CMC utilizes a wage progression compensation model that accounts for a candidate’s skill and experience. Although a hiring rate is listed, this will be set commensurate with the successful candidate’s qualifications and in compliance with the Equal Pay for Equal Work Act.

Position anticipated to close on October 27, 2026 or until filled.

Minimum Qualifications:

Essential Duties

1. This position performs clerical/technical support duties which may be limited to one activity or include a variety of complex and routine support activities.

2. Activities may include completion and processing of documents and information; scheduling; reception and intake; record keeping and maintenance; document production; delivering materials; document duplication.

3. Illustrations of the work include, but are not limited to, any of the following:

• Completing and processing forms.

• Screening, comparing, and verifying documents.

• Scheduling classes, appointments, meetings, hearings, exams, and rooms.

• Making travel arrangements or reservations.

• Screening calls, taking messages, greeting clients, referring people.

• Responding to requests.

• Retrieving, sorting, and sequencing, labeling, circulating, and purging files.

• Composing, formatting, producing, proofing, and copying documents.

• Tracking status of funds, documents, and actions.

• Researching, gathering, and verifying information and documents.

• Preparing and/or assisting in preparation of instructional material/reports/publications/contracts.

• Filling in predetermined object codes and account numbers on forms.

• Sorting, weighing, metering, or stamping, picking up, and delivering mail/packages.

• Preparing and submitting purchasing requests.

• Verifying accuracy of shipments, issuing, and inventorying items, supplies, etc.

• May take registrations or orders.

• May resolve problems

4. Performs other duties as assigned.

Supervision Received

The position reports to a designated supervisor. Position usually works within the framework of responsibilities but may require guidance at times.

Supervisory Responsibility

Position has no supervisory responsibility.

Special Conditions of Employment

Successful completion of a background check including a motor vehicles records report required. Incumbents in this position will adhere to all safety and compliance policies of Colorado Mountain College while performing all duties assigned.

Working Conditions 

This position requires constant sitting, occasional walking, standing and driving; occasional handling objects, pushing/pulling; frequent reaching with hands/arms, and use of finger movements; occasional lifting, carrying, pushing or pulling objects up to 50 lbs.  Constant written and oral communication and the ability to reason and analyze and perform calculations occasionally. Work is performed using a computer and standard office equipment daily and driving a vehicle occasionally. 

CMC is committed to the full inclusion of all qualified individuals. As part of this commitment, the College will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADA Coordinator, Human Resources, [email protected] 

NOTE:  This position description is intended to indicate the basic nature of positions allocated to this class and provide examples of typical duties that may be assigned.  It does not imply that all positions within the class perform all of the duties listed, nor does it necessarily list all possible duties that may be assigned.  Employees may perform other related duties as required to meet the ongoing needs of the organization.

Each role at Colorado Mountain College contributes to the institution’s sustainability initiatives by fostering environmental stewardship, supporting sustainable practices in daily operations, and advancing a culture of ecological responsibility that aligns with our commitment to balance the needs of current generations not to compromise the needs of future generations.