Parks and Public Lands Project Coordinator

Position Title:

Parks and Public Lands Project Coordinator

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POSITION TYPE

Full-Time

DEPARTMENT

Public Lands

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Job Description:

We are looking for a Parks and Public Lands Project Coordinator to join our team!

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Salary Range: $60,941 per year - $105,281 per year  

Department: Public Lands

Work Location: Salt Lake City, UT

Benefits

Salt Lake City Corporation offers a comprehensive benefits package primarily for full-time employees. Eligibility varies by employment status. Explore Salt Lake City employee benefits, or use our Total Compensation Calculator to estimate the overall value of pay and benefits.

Important Application Information

We want to recognize the experience you bring. Please include all education and work experience relevant to this position in your application and resume. If those don't fully capture your experience, you may attach an additional document describing your previous roles, dates of employment, hours worked, and duties.

If you are selected, we'll use this information to determine your starting pay. For eligible positions, your prior experience may also qualify you for a higher leave accrual rate under the City's Prior Service Leave Accrual Procedure.

Application Deadline

Open until filled: We encourage you to apply early. This position will remain open until filled and may close at any time without notice.

About the Position:

This role manages and coordinates deferred maintenance and asset replacement projects including procurement, contractor selection, oversight of construction, and contracting support. The incumbent conducts site assessments and ensures projects meet operational, safety, and quality standards including coordination of public feedback and federal, state and local environmental laws and regulations. Assists with developing new maintenance and management programs as needed; addressing issues such as community needs, public safety, site conditions, and characteristics. Incumbent provides clear and timely reporting to leadership and engages with stakeholders and the public to support informed decision‑making and successful project outcomes.

Key Responsibilities:

• Serves as project coordinator for assigned deferred maintenance and asset replacement projects from project development through completion, including contractor coordination, schedule management, inspections, stakeholder communication, and project closeout Conducts site assessments and develops project scopes, technical specifications, cost estimates, and recommendations for maintenance, repair, renovation. Assists with the development of task orders, requests for quotes, requests for proposals, and other project documentation in coordination with Finance, Purchasing, and Planning and Design project managers. Coordinates other divisions and departments, and outside contractors on projects involving park maintenance, asset replacement and includes other with local, County, State, and Federal government agencies and stakeholders.
• Receives public input and investigates each request to determine viability of the idea, project request and determine which projects meet City goals, object, and public need.
• Develop project cost estimates, status reports, and financial statements. Coordinates closely with Public Lands finance to track project funding, budgets and schedules. Coordinates the selection, training, evaluation and management of consultants; manages contract compliance and processes payment for services. Monitors consultant and contractor performance to ensure projects meet operational maintenance and asset management needs
• Facilitates regulatory compliance through knowledge of applicable policies, procedures, and permitting processes.
• Reads and interprets construction documents and may inspect internal and external projects to ensure Salt Lake City specifications are being followed.
• Inspects work in progress, which may include several different areas and projects covering multiple locations.  Ensures work meets performance quality standards.
• Coordinates with other City Departments and Private Development to ensure the Departments requirements are met and provide direction to deliver projects on time. 
• Coordinates closely with Public Lands Finance to ensure procurement policies and processes are followed as it relates to contractor selection. purchase order setup, and payment processing.
• Supports in internal procurement process, including drafting scopes of work, request for proposals (RFPs) and other contract documents. Coordination with Purchasing to ensure contracts meet City Standards. Performs other duties as required. Prepares documentation and maintains required project-related recordkeeping. 
• Provide information and reports to Division Directors, boards and commissions, and community groups.
• Performs other duties as required.

Minimum Qualifications:

• Minimum of 4 years’ experience in the following areas: project coordination, construction management, project management, development review or urban planning and development. Able to substitute 2 years of experience with education in project management, engineering, landscape architecture, urban planning or related field.
• Knowledge, tools, methods, and skills related to project coordination, scheduling, design, and implementation.
• Competency and understanding of computer software for: word processing, spread sheets, inventory mapping, graphics, and budgets.
• Demonstrated professional written, visual and oral communication skills.
• Ability to establish and maintain effective working relationships with City officials, board members, property owners, the general public, businesses and other public/non-public agencies.
• Excellent interpersonal skills and the ability to communicate effectively, both orally and in writing, with the general public, other City departments, environmental agencies, consultants, executive level managers, employees and community.
• Possess valid state driver's license or Utah driving privilege card.

Desired Qualifications:

• Previous experience working in municipal government and local government context.
• Knowledge of issues, policies, regulations, and best management practices as they related to management as they related to natural land and parks management and design, water quality protection, habitat restoration, nature area recreation, native plant care, trail construction and maintenance, control methods and applications for noxious weed monitoring and abatement.
• Knowledge of capital improvements programs.
• Knowledge of the philosophy, goals, and needs of landscape architecture.
• Knowledge of budgeting, land conservation, open space management, park planning and development.
• Knowledge of methods used to measure and assess site and environmental conditions.
• Knowledge of current trends in natural area, park and recreation facility, and urban forest development and design.

Working Conditions:

• Moderate physical effort to conduct site analysis visits and other field-based work. Intermittent sitting, standing and walking. May be exposed to hazardous conditions while conducting analysis and management of outdoor property. Exposure to varying conditions in an environment necessitating the ability to identify and respond to visual and auditory warnings.
• Local travel required to attend day and evening meetings and site visits.

The above statements are intended to describe the general nature and level of work being performed by persons assigned to this job.  They are not intended to be an exhaustive list of all duties, responsibilities and skills required of personnel so classified. All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

Offers of employment are contingent on successful completion of a criminal background check in accordance with City policy and applicable law.  Criminal offenses will be reviewed on a case-by-case basis and do not automatically disqualify a candidate from City employment. This position may require a motor vehicle check.

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Full Time/Part Time:

Full time

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Scheduled Hours:

40