Operations Coordinator - Nashville Chapter

This is a hybrid position requiring a minimum of three days per week in the Nashville, TN office.

WHO WE’RE LOOKING FOR

The Recording Academy’s mission is to recognize musical excellence, advocate for the well-being of music makers and ensure music remains an indelible part of our culture. The Academy is a professional membership organization of musicians, producers, engineers, and recording professionals that is dedicated to improving the cultural condition and quality of life for music and its makers.

We’re looking for a highly motivated, idea-generating self-starter who will coordinate office operations, high-quality initiatives, programs, and content with professionalism for the Nashville Chapter. As part of the Nashville Chapter team, you will be responsible for developing and managing programs to ensure member retention, working with local outreach committees, and building coalitions in our Chapter city as well as the surrounding Chapter region. You will also be responsible for the day-to-day logistics of the Nashville Chapter office. You are a team player ready to roll up your sleeves with impeccable follow-through.

WHAT YOU’LL DO

Work with the Senior Executive Director to coordinate operations for the Nashville Chapter office:

• Liaison with the property manager and the Recording Academy’s Facilities Operations department.
• Manage the schedule for shared meeting rooms including communicating with various stakeholders.
• Liaison with service vendors including researching best companies, scheduling services, discussing prices, and managing invoicing.
• Know the building systems including security, internet, fire safety, etc.
• Coordinate in-office artist visits with Academy staff.
• Handle all office supplies and needs including general office supplies, postage, kitchen supplies, mail, UPS, FedEx, etc.

Facilitate the Chapter’s Grammy U Program, interns, and temps:

• Recruit and facilitate interviews and the hiring process for Chapter Grammy U Reps.
• In coordination with the Grammy U Program lead, work with the Grammy U Rep in training on programming, membership presentations and outreach, program Invitations and RSVP process, and copy writing.
• In coordination with the Chapter Manager, structure a regular meeting schedule to monitor university and membership outreach and set yearly goals for Grammy U membership growth.
• Facilitate the recruitment, interview, and hiring process for temps and interns.

Serve as the staff liaison for a variety of Chapter committees:

• Work with committee chairs to schedule meetings and minutes.
• Implement follow-up materials including collaborating with the Chapter Manager on related program initiatives.

Execute the Chapter’s social media marketing initiatives and strategy:

• Work closely with the Chapter Manager on each program’s social media needs, creating the social plan strategy in partnership with the Academy’s social media team and set timeline.
• Manage the day-to-day administration of the Chapter’s Facebook Group and work to grow followers including best practices to utilize the platform.
• Manage Chapter’s social media calendar.

Legal Agreements:

• Facilitate all vendor and performance agreements and releases pertaining to Chapter programs and initiatives.
• Work closely with the Academy’s Legal Affairs and Executive Director department on agreements.
• Ensure timely delivery and receipt of signatures from vendors and program participants.

Programming:

• Attend all Chapter programs and Board meetings.
• Work closely with the Academy’s Communications department to book and manage Getty photographers and security guards as it pertains to Chapter programs.
• Ensure contracts for all security and catering/bartender requests are reviewed with the Academy’s Legal Affairs Department, signed promptly, and paid according to each vendor’s desired schedule, and event confirmation details are appropriately relayed ahead of each event.
• Coordinate with the Chapter Manager in liaising with the social media and editorial teams, coordinating support and activations for Chapter events.
• Track RSVPs and coordinate check-in/registration at programs.
• Other programming duties as needed.

SKILLS & EXPERIENCE

• Bachelor’s Degree required, preferably in music business or related.
• 3+ years of executive level administration experience in the music industry.
• Proficiency in Outlook, Word, Excel, PowerPoint and various Microsoft applications.
• Strong marketing skills through social media.
• Demonstrated ability to maintain composure under pressure and make decisions/problem solve in high-stress situations.
• Outstanding organizational, time management, and multitasking skills.
• Adaptability to change and openness to innovative ideas.
• Effective verbal and written communication skills.
• Proven ability to foster teamwork and contribute positively to team dynamics.
• Must be proactive with the ability to manage upwards.
• Ability to uphold the highest levels of integrity and ethics.

PHYSICAL DEMANDS FOR CERTAN ROLES

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand, walk, and sit for long periods of time, and work at a computer for long periods of time.

The employee will be required to lift and/or move up to 60 pounds.

SALARY AND BENEFITS

The starting rate for this position is $21.70 to $23.50 per hour, benchmarked against industry standards. Rates for positions required to be in specific geographic locations reflect the corresponding labor market. 
 
The actual offer extended will depend on the candidate's experience, qualifications, and the role's requirements. Positions working 20+ hours per week also receive our comprehensive benefits package (with medical, dental, and vision coverage, a 401k match, generous paid time off, and more). Click here for an overview of our company benefits.

Explore our career opportunities to join a team that values creativity, innovation, and diversity. 

ABOUT THE RECORDING ACADEMY AND ITS AFFILIATES

RECORDING ACADEMY

The Recording Academy represents the voices of performers, songwriters, producers, engineers, and all music professionals. Dedicated to ensuring the recording arts remain a thriving part of our shared cultural heritage, the Academy honors music's history while investing in its future through the Grammy Museum, advocates on behalf of music creators, supports music people in times of need through MusiCares, and celebrates artistic excellence through the Grammy Awards—music's only peer-recognized accolade and highest achievement. As the world's leading society of music professionals, we work year-round to foster a more inspiring world for creators.

LATIN RECORDING ACADEMY

The Latin Recording Academy is an international, membership-based organization comprised of Spanish- and Portuguese-speaking recording artists, musicians, songwriters, producers and other creative and technical recording professionals. The organization is dedicated to improving the quality of life and cultural condition for Latin music and its makers. In addition to producing the Latin Grammy Awards to honor excellence in the recorded arts and sciences, The Latin Recording Academy provides educational and outreach programs for the Latin music community either directly or through its Latin Grammy Cultural Foundation.

LATIN GRAMMY CULTURAL FOUNDATION

The Latin Grammy Cultural Foundation is a charitable organization established by the Latin Recording Academy in 2014. The organization is dedicated to creating opportunities for the next generation of Latin music creators through scholarships, educational programs, grants, and access to creators and industry executives.

MUSICARES

A friend and ally of the music community, MusiCares was established by the Recording Academy to safeguard the health and well-being of all music people. A four-star charity and safety net in times of need, MusiCares offers confidential preventative, recovery, and emergency programs to address financial, medical, and personal health issues. Through the generosity of our donors and volunteer professionals, our dedicated team works across the country to ensure the music community has the resources and support it needs.

GRAMMY MUSEUM

The Grammy Museum is a nonprofit organization dedicated to celebrating and exploring music from yesterday and today to inspire the music of tomorrow through music preservation, education, exhibitions, and public programming and aims to create a world in which shared love of music sparks curiosity, creativity, and community. Programs include Grammy in the Schools education programs that are offered year-round for students, teachers, and schools throughout the United States. 

EQUAL OPPORTUNITY

The Recording Academy, its affiliates, and the music industry have a strong culture of inclusion and respect for everyone. The Recording Academy makes intentional, courageous, and principled decisions for stronger business outcomes and ensures that all creators and professionals live and work in a fair and safe environment. It is the Recording Academy's policy to provide equal employment opportunities for all applicants and employees. The Recording Academy does not discriminate on the basis of race (nor traits historically associated with race, including, but not limited to hair texture and protective hairstyles), color, religion (including religious dress and grooming), creed, sex (including pregnancy, childbirth or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, family care status, military or veteran status, marital status, sexual orientation, gender, gender identity, gender expression, genetic information or any other characteristic protected by law. The Recording Academy will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship to the Recording Academy. This policy governs all aspects of employment, including selection, job assignment, compensation, promotion, discipline, termination, access to benefits and training, recruitment, hiring, transfer, and social and recreational programs.