Executive Assistant to Head of Region & Head of Sales

Job Description:

The Executive Assistant (EA) works in close collaboration with the Head of Region (HoR) and the Head of Sales (HoS), Airbus Helicopters (AH), Asia Pacific. The primary purpose of this role is to drive regional governance routines and enhance cross-functional coordination between leadership and commercial functions. Operating with a split focus—60% dedicated to the Head of Region and 40% to the Head of Sales—this role acts as an interface across all hierarchical levels to support the achievement of APAC’s business and growth objectives.

Executive Support to Head of Region (60%)

• APAC Routines & Collaboration: Manage incoming requests from both managers and AH Central, process briefs from International, and handle end-to-end management for executive visits. Manage and organize regular Regional Management Team (RMT) meetings, while actively developing synergies across business divisions and Airbus entities.
• Transformation Focal Point: Act as the regional Point of Contact (PoC) for EB 4.0 (organisational update) and drive transformation initiatives across the region; support the regional ImpACT program.
• Objective Setting & Structure: Manage APAC-wide objective setup routines and maintain updated regional Organization Charts.
• AHSA & Governance: Prepare and manage Board of Directors (BoD) meetings, Delegations of Authority (DoA), objectives, and internal governance topics, including ICSA for AH Singapore (AHSA) and AHSA Taiwan (TW).
• Internal Communication: Plan, organize, and execute regional and local Town Halls to maintain strong leadership visibility and team alignment.
• Other Duties: It is expected that the EA will be tasked to manage longer term projects

Executive Support to Head of Sales (40%)

• Sales Incentives Management: Support the structured setup of regional Sales Incentives and manage the end-to-end administration of incentive requests.
• Commercial Coordination
• Performance Tracking: Define, develop, and implement the Sales & Marketing Department performance dashboard.
• Communication and Briefings: Support the HoS' communication plan, including the execution of Sales Town Halls annually, and provide high-level presentation support when required.

Professional Skills

• Bachelor’s Degree in Business Administration, Management or a related field
• Previous experience in an executive support, project management, or leadership support role 
• Strong stakeholder management and relationship-building skills across various executive levels.
• Strong business acumen with a solid understanding of corporate strategy and commercial concepts 
• Proven track record of working effectively under pressure and meeting tight deadlines. 
• Good presentation & communication skills
• Good Proficiency in IT tools , specifically Google Workspace (G Suite)
• Project planning and project management experience
• Past working experience within the aviation/aerospace industry

Personal & Interpersonal Skills

• Multi-tasking & Prioritization: Strong ability to manage multiple complex workflows and deadlines under pressure.
• Autonomy & Responsibility: High degree of independence; a self-starter able to support senior executives with minimal instructions and take ownership of projects.
• Forward-Looking Thinking: Proactive mindset to anticipate issues, act as an organizational "barometer," and take initiative in proposing new ways of working.
• Team & Collaboration Oriented: Highly collaborative with strong multi-cultural understanding, essential for managing a broad transnational network at all hierarchical levels.
• Discretion & Trustworthiness: Demonstrated ability to maintain absolute confidentiality regarding high-level executive and commercial matters.
• High Professional Integrity: Strongly aligned with corporate compliance, ethics, and safety standards, with a commitment to upholding company policies in daily work.
• Value-Oriented: Proactively puts core company values into practice, contributing to a professional, respectful, and safe working environment.
• Growth Mindset: Strong willingness to learn, adapt to organizational changes, and pursue continuous self-improvement.

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

Company:

Airbus Helicopters Southeast Asia Pte Ltd

Employment Type:

Permanent

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Experience Level:

Professional

Job Family:

Support to Management <JF-FA-ES>

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