Logistics Specialist

About the opportunity

SWCA Environmental Consultants seeks a half-time Logistics Specialist to support our Pacific NW team.  The ideal candidate is a proactive, organized problem solver with strong communication skills, dedicated to supporting a dynamic team for smooth and efficient operations. This position requires the ability to work both independently, as well as collaboratively with all members of the team. 

The individual in this position will demonstrate high attention to detail, an ability to prioritize and multi-task, and possess strong time management skills.  The ideal candidate will clearly communicate and provide needed support for employees while also being able to negotiate assertively with our vendors. 

This role can be based in either our Corvallis, OR; Portland, OR, or Boise ID office and will involve working with our Pacific NW Administrative and Logistics Staff, Field Staff, Project Managers, Team Leads, and Directors.

This is a regular (with benefits), half-time, hourly/non-exempt position. This is a hub (fully in office) position.

Application Deadline: Applications are reviewed on a rolling basis, and interviews may be scheduled as qualified candidates are identified. This position may close without prior notice once a strong candidate pool is established. 

About SWCA

SWCA Environmental Consultants is a 100% employee-owned environmental consulting firm providing full spectrum environmental services across the United States. Our North Star is to be the best place to work and a leader in sustainability, delivering sound science and creative solutions to complex environmental challenges.

 We are guided by our core values every day. We collaborate as #OneSWCA, we are #AlwaysLearning, we #NeverSettle, and we #GiveBack to our communities. With offices nationwide, SWCA offers a collaborative, team focused environment where employees can build meaningful and long-term careers.

What you will accomplish

• Coordinates all travel logistics for field crews, ensuring all travel itineraries and receipts are accurately communicated and documented to facilitate smooth field operations. Travel logistics may also include arranging travel that is unrelated to fieldwork for office staff.
• Reconciles invoices relating to logistics, ensuring accuracy in billing and timely processing. Processes logistics billing for field projects and maintains organized records for vehicles and other critical fieldwork-related documents.
• Assists with asset management for vehicles and field and safety equipment. Prepares field and safety gear for staff, responds promptly to logistics requests, supports GPS device account management, updates software, and tracks inventory to ensure field teams are adequately equipped.
• Coordinates with project managers to support field staff with scheduling.
• May manage office safety and compliance as the primary Office Safety Representative (OSR), including overseeing related duties and supporting overall safety initiatives.
• Attends regular administrative and OSR meetings and other relevant meetings to support the success of the role.
• Manages or assists with building access security, including keys, door codes, and alarm codes. Provides backup support for the front desk and administrative team.
• Drives rental vehicles or vehicles in SWCA-owned fleets as needed.
• Follows applicable federal, Tribal, state, local, industry, contractual, and company regulations, standards, and specifications.
• Performs related work as assigned.

Additional Job-Specific Responsibilities

• Coordinates field mobilization, crew rotations, and demobilization activities in partnership with project managers, project coordinators, and field leadership.
• Supports field technology assets, including tablets and GPS equipment.
• Organizes and uploads field forms and data.
• Manages travel reservations, lodging, rental vehicles, shipping, and related logistics, including changes, cancellations, extensions, and return deadlines.
• Maintains the operational readiness of company-owned and rental vehicles by coordinating pickups, drop-offs, maintenance, repairs, and cleaning.
• Responds to travel disruptions and logistical issues, communicating updates to project teams and affected personnel.
• Provide backup administrative support as needed. 

Minimum Qualifications

Knowledge normally obtained through post-secondary education or training. One year of related experience is preferred; or any equivalent combination of experience, performance, training, and/or education.

Experience and qualifications for success

• High school diploma (or GED equivalent) required. 
• Demonstrated proficiency in MS office applications.
• Proficiency in Zoom and MS Teams video meeting platforms, or a strong willingness to learn this skill. 
• Current and valid driver’s license, with the ability to drive multiple types of vehicles, including trucks and trucks pulling trailers. 
• Ability to lift up to 30 lbs. 

Preferred Qualifications:

• One (1) year of logistics or administrative assistance experience.
• Age 21 or over to be able to pick up rental vehicles.

Other Job Conditions

Applicants must possess a valid driver's license and meet SWCA's driver requirements. 

Adheres to the safety program and looks out for the safety of others, promptly communicating and mitigating safety hazards.   

Pay Range

SWCA is committed to salary equity and transparency. The expected pay range for this Pacific NW- based position is $20.33 per hour to $27.53 per hour. Actual pay may vary based on experience, qualifications, geographic location, and other factors permitted by law. Eligible employees may also receive performance-based bonuses.

As a 100% employee-owned company, we invest in your future. Our Total Rewards package includes an Employee Stock Ownership Plan, 401(k) with profit sharing, medical, dental, and vision coverage, paid time off, wellness programs, and professional development opportunities.

Closing

If you need accommodation due to a disability, please contact [email protected].

If you require assistance with the application process, please contact [email protected].

Use of Technology in Hiring 

SWCA may use approved technology, including AI-assisted tools, to support parts of the application and recruiting process. All selection and hiring decisions are made by SWCA employees, and candidates are not selected or rejected by automated systems. We are committed to a fair, transparent, and human-centered hiring experience. 

Candidate Use of AI 

Candidates may use AI tools to help prepare application materials and interviews. However, all application materials, assessments, and interview responses must accurately reflect their own experience, skills, and qualifications. AI must not be used to fabricate experience, complete assessments on their behalf, or otherwise misrepresent their background or abilities. 

Equal Opportunity Employer 

SWCA Environmental Consultants is an Equal Opportunity Employer. We encourage applications from women, minorities, veterans, and individuals with disabilities. We are committed to creating an inclusive workplace where all employees can thrive. 

SWCA continues to invest deeply in career development programs, delivering our award-winning Career Landscape support resources to accelerate the growth of our staff. We recognize the valuable skills and experiences our internal team members bring to SWCA’s continued success. Qualified internal candidates are encouraged to apply and will be seriously considered for this position. We believe in promoting from within, where possible, providing our existing employees with compelling opportunities to advance their careers.

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