Operations Coordinator

Recruitment Period: 11/05/2026 - Until Filled

Status: Full-Time, 40 hours/week

Salary Information: Annual Minimum Salary-$43,600-Annual Maximum Salary-$65,400

Target Hiring Range- $48,000-$55,000 Annually

Hiring Rate: Dependent upon qualifications and experience

On Campus Position

Pacific Northwest University of Health Sciences (PNWU) was founded as a 501(c) (3) non-profit medical institution in 2005 aimed at increasing access to health care in medically underserved areas of the Pacific Northwest.

The University currently offers the degrees of Doctor of Osteopathic Medicine, Doctor of Physical Therapy, Doctor of Dental Medicine, Master of Biomedical Sciences, and Master of Science in Occupational Therapy enrolling over 550 students annually. Interprofessional education partnerships with other universities adds another 100 students to the population. The campus includes 300 employees with academic programming spread over a five-state region.

PNWU is located in Yakima, WA, a city of approximately 95,000 located in the south-central part of the state near the eastern slopes of the Cascade Mountains in a major agricultural and outdoor recreation region. It is approximately 140 miles from Seattle, 170 miles from Portland, and 200 miles from Spokane. The Yakima Valley is a wonderful place to live, work and play. For more information, visit https://www.visityakima.com/.

Pacific Northwest University of Health Sciences (PNWU) does not sponsor employment visas. Applicants must be legally authorized to work in the United States at the time of hire and for the duration of their employment with PNWU. Employment eligibility will be verified in accordance with federal law.

Position Summary

Reporting to the Director of Simulation, the Operations Coordinator serves as the administrative and logistical hub for day-to-day center operations in support of the Experiential Learning Center. The position coordinates the center's per diem workforce, activity scheduling, operational communications, program and event logistics, resources, and the operational coordination that supports simulation-based and integrated experiential learning activities. The Operations Coordinator collaborates closely with educational and technical staff and with the Senior Administrative Coordinator, Experiential Learning. Fiscal records, contracts and agreements, governance records, surveys, accreditation evidence, and institutional reporting are coordinated through the Senior Administrative Coordinator.

Essential Job Functions: Duties an employee must be able to perform, with or without reasonable accommodation.

· Administrative & Per Diem Staff Coordination (35%): Serves as the primary coordinator for operational administrative workflows and the center's per diem workforce. Coordinates activity scheduling, LMS activity management, staffing requests, hiring workflow support, onboarding logistics, workforce communications, timekeeping, and related records to ensure activities are appropriately scheduled and staffed.

· Program & Education Support (20%): Coordinates administrative support for experiential learning, certification, and continuing education activities, including registration management, participant rosters, course records, activity calendars, and associated communications and LMS support.

· Communications & Stakeholder Liaison (15%): Serves as the primary coordinator for centralized operational communications, including administration of the center's shared inbox and associated communication channels. Receives, triages, routes, and tracks requests and ensures that schedules, logistical information, and operational updates are communicated appropriately.

· Project & Event Coordination (10%): Coordinates operational logistics for unit meetings, events, approved projects, and special initiatives, including scheduling, administrative coordination, documentation, registration support, and communication tracking.

· Resource & Purchasing Coordination (10%): Maintains supply inventories, monitors operational resource needs, coordinates routine ordering and receipt of materials, maintains inventory records, and supports operational readiness for scheduled activities and certification courses.

· Operational Data, Compliance & Incident Administration (5%): Maintains operational workforce, scheduling, participation, resource, and incident-report records. Coordinates incident-report submission, routing, tracking, and documentation follow-up in accordance with established procedures.

· Provides lead work, advises and/or guides students. May organize, set priorities, schedule and review work, and provide input into performance reviews. 

· Leads and coordinates hiring processes for per diem workforce.

· Performs other related duties as assigned and based on departmental need (5%).

Standard Institutional Requirements (apply to all roles):

· Performs job duties in accordance with safety, legal, and regulatory requirements; University policy and procedures; and accepted business practices.

· Acts with the highest level of professional ethical standards in all aspects of job performance, in accordance with the mission and values of PNWU.

· Understands and adheres to accreditation standards and expectations specific to the department.

This description is a general statement of the major duties and responsibilities performed on a regular and continuous basis, with or without reasonable accommodation. It is not intended to be an exhaustive list of all functions and does not exclude other duties as assigned. Job descriptions are reviewed regularly and may be updated to reflect changing institutional needs.