Administrative Assistant - Hardware Technology

Summary

Do you love helping people and acting as a trusted resource to others? Do you enjoy building deep expertise as well as navigating new and different tasks every day? We are looking for an experienced Administrative Assistant who is organized, analytical and enjoys providing support and independent problem solving! Your role will require good business judgement and an ability to communicate with people across various functions and levels. More importantly, you’ll become a trusted source of support whom other Apple people know they can count on. Join Apple, and together, we can turn every single day into a chance to make something in our workplace better than it was yesterday. Be at the center of the action on new silicon product development for Apple's groundbreaking products! This position supports the Hardware Technology team, a high energy, rapidly growing, dynamic engineering and management team at Apple. The Hardware Technology team is looking for a highly organized, independently motivated, resourceful individual with the ability to prioritize and excel in a fast-paced environment. We are looking for a team player, with a friendly can-do attitude.

Minimum Qualifications

3+ years of previous administration or equivalent work experience Experience managing various projects and events from conception to completion This role can require in-office presence up to 5 days a week

Preferred Qualifications

Experience managing complex calendars at an executive level High proficiency with a variety of applications such as Apple Calendar, Keynote, Pages, Slack, Quip, and Excel/Numbers Ability to work well independently or collaboratively as needed Experience working in a high dynamic environment supporting a large group Exceptionally proactive self-starter with phenomenal attention to detail, accuracy, and timeliness Strong written and verbal communication skills; have the ability to exercise tact, discretion and the initiative to efficiently meet the demands of all groups within the team.

Description

This position supports a Sr. Director's calendar and their expansive engineering teams located onsite and possibly outside of your immediate location at Apple. You will partner with other Admins on day-to-day tasks and providing coverage as needed. An individual with a high level of integrity, good judgement, who can remain calm and flexible as they adjust to constantly evolving business needs, and who has a good sense of humor are some of the key traits of the role. The ideal candidate will excel at staying ahead of the curve by anticipating challenges and proactively addressing them before they arise. The goal is to ensure the team's needs are met and problems are solved before they become obstacles. As a collaborator with a friendly can-do attitude, you will be working closely with finance and other related teams to assure smoothly operating systems under tight time constraints to secure goods and contract services. You'll be responsible for travel arrangements, equipment inventory, office supply ordering and facilities coordination. You'll also be engaged in ongoing projects such as event planning and new hire onboarding.

Responsibilities

High volume purchasing for the group Equipment inventory, office supply ordering and facilities coordination Working closely with finance and other related teams to assure smoothly operating systems under tight time constraints to secure goods and contract services Project support and calendar coordination Management and implementation of efficient administrative processes. Meal service during project crunch time New hire coordination