Office Manager

Description

Primary Function: Manages the main office and business office activities and acts as administrative assistant to the CEO and Assistant Administrator. 

Essential Functions 

• Manages and routinely assists the receptionist and office assistant in the performance of all main office duties.
• Ensures coverage of the main office receptionist duties on Saturdays and in absence of the Main Office Receptionist. 
• Hires, oversees and manages assigned staff under the Assistant Administrator’s and Human Resources guidelines.
• Produces and / or coordinates various printed communications sent out by the administrative staff for special events including, but not limited to, birthday cards, funeral flowers, memorials, welcome packets, volunteer lunch, phone directory, board of director reports, ice cream social, Give a gift, employee gifts, and annual statements.
• Performs the function of administrative assistant for the Executive Director and Assistant Administrator.
• Performs general office duties including but not limited to maintaining resident folders and other departmental records, order and maintain fax, copier and printer supplies, assist with monthly statements.
• Oversees all monies handled by the office: Resident Trust Fund, Office Petty Cash, Gift Shop, Coffee Shop and Welcome Inn.
• Completes all assigned duties and tasks on a timely basis. 
• Completes all in-service training requirements in a timely manner.
• Assists Marketing department with various duties as assigned.

Essential Qualifications & Requirements:
Type of work and characteristics of duties require:

• Physical condition allowing for normal office duties including but not limited to; sitting, reaching, grasping, walking the      entire facility, use of arms and hands continuously, ability to read, and use the telephone, fax, copier, computer, and other office equipment.
• Ability and willingness to maintain a high level of confidentiality.
• Ability to use reasonable prudent judgment in the problem-solving and decision-making process.
• Computer knowledge necessary to perform duties.
• Ability to communicate accurately and effectively in a friendly manner to staff, residents, visitors, and the public in English, both in writing and verbally, and show respect to people of diverse backgrounds and education.
• Able to accommodate flexible work schedule when necessary.
• Must be detail- and deadline- oriented.
• Must be comfortable in a Christian environment and be willing to work toward Fairhaven’s mission to “provide a comfortable lifestyle and exceptional care which enhances quality of life in a manner that glorifies God.” 

Working Conditions:

• Primarily inside the main building.
• Typical health care facility exposure when working with the elderly resident including potential injury or infection.

Experience & Education or skills preferred:

• High school or equivalent
• Advanced communication skills which allow interactions in a positive, professional, compassionate, and understanding manner.
• Excellent data entry and Microsoft office skills.

 Full-Time

40 hours per week

8:00 AM - 4:30 PM

Rotating weekends 

Benefits

Eligible employees may receive:

• Medical, Dental, and Vision Insurance*
• Flexible Spending Account (FSA)*
• Company-paid Life Insurance*
• Optional Life Insurance*
• Optional Short-Term Disability Insurance*
• Seven Paid Holidays*
• Paid Birthday Recognition Day*
• 403(b) Retirement Plan
• Paid Time Off (PTO)
• Discounted Employee Lunches

*Available to full-time employees (30+ hours per week).