Facilities Specialist
$80k - $90k+ Discretionary annual bonus + Commission-based incentives
Mid, Senior
Bachelor's
Chicago, IL, USA
In Person
Facilities OperationsFacilities Management
About the job
Requirements
- A Bachelor's Degree is required, or significant progress toward a degree.
- Three to five years of experience in building or facilities management is required.
- Working knowledge of Microsoft Office products and familiarity with Computer-Aided Facility Management systems.
- Ability to read construction drawings.
- Ability to build consensus.
- Strong conceptual and critical thinking skills.
- Good organizational, communication, and daily prioritization skills.
- Strong verbal and written communication skills.
- Proven problem-solving and critical-thinking skills.
- Willingness to adapt to change.
- Ability to multitask and prioritize.
- Strong organizational skills and ability to simplify processes and systems.
- Ability to work in a fast-paced environment.
- Strong time-management and project-management skills.
- Ability to work effectively in a team environment.
Responsibilities
- Execute aspects of space planning, build-outs, and move-ins, including furniture reconfigurations and changes, construction projects, and equipment changes.
- Work with management to identify solutions and coordinate the bidding process for a variety of vendors.
- Track changes to space, including furniture, fixtures, and equipment, in Computer-Aided Facility Management systems.
- Implement planning for new space or reconstruction of existing space, and track build-outs to ensure alignment with budget and schedule.
- Execute the move-in process and track changes in the Computer-Aided Facility Management system in a timely manner.
- Publish timely, accurate floor plans to the firm and track their history; address questions and issues as they arise.
- Monitor and inspect spaces regularly for defects, issues, maintenance, and vendor performance to ensure offices meet established specifications.
- Ensure newly constructed spaces and new-hire spaces are cleaned and ready for move-in, and ensure employees who relocate or join receive a full welcome.
- Communicate throughout the process with department contacts and management, and track all changes.
- Oversee repairs and replacements for mechanical and engineering systems, including heating, ventilation, and air conditioning; supplemental air conditioning; lighting; sound masking; kitchen equipment; furniture; and the built environment, as needed.
- Determine the type and extent of maintenance needs, execute vendor selection processes including requests for proposals when appropriate, and coordinate and communicate work with vendors, consultants, landlords, and internal resources.
- Respond to maintenance issues as they arise.
- Provide data and analytical support, including monitoring energy usage, recycling statistics, carbon footprint, and sustainability initiatives, and maintaining floor plans and spreadsheets tracking furniture, fixtures, equipment, and occupancy, as needed.
- Create reports summarizing facilities and maintenance trends and issues.
- Execute budgeting, purchasing, and expense-reporting processes; assist with vendor selection and bidding for facilities projects; and review vendor invoices for accuracy and alignment with contracts and budgets.
- Respond to help desk tickets and escalate as appropriate.
- Ensure work aligns with firm policies and procedures, guide and mentor less experienced staff, serve as an escalation point and resource for facility maintenance problems, and answer questions and help resolve issues.
- Perform additional responsibilities as requested.
About the company
William Blair is a privately held, employee-owned financial services firm offering investment banking, equity research, brokerage, asset management, and private capital services. It combines advisory, research, trading, asset management, and private capital solutions to help clients raise, invest, and manage capital. Being privately held and employee-owned can influence client relationships and decision-making, and the firm provides multiple services under one roof as a single partner for diverse needs. Its goal is to help clients grow and protect capital through comprehensive financial services across advisory, research, trading, asset management, and private capital solutions.
Company Size
1,001-5,000
Company Stage
N/A
Total Funding
$754.3M
Headquarters
Berlin, Germany
Founded
1935
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Simplify's Take
What believers are saying
- October 1, 2026 Brakebush Brothers and September 29 Guardian Alarm wins show active mandate flow.
- William Blair added Michael Allwin, Rishi Sethi, and Jayant Dey, broadening fee-generating coverage.
- June 2026 workforce reached 2,432 employees, while active job postings rose 35.1% in 2026.
What critics are saying
- No disclosed layoffs mask dependence on deal flow; advisory revenue drops quickly when M&A freezes.
- Inner Circle Sports integration and 2026 hiring spree strain culture, margins, and partner cohesion.
- Asset management remains vulnerable: Global Leaders Select launched with only $225 million seed, October 2026.
What makes William Blair unique
- Employee-owned partnership aligns bankers and investors, reinforcing client retention and recruiting, on October 1, 2026.
- William Blair advised on $880 billion transactions from July 2021 through June 2026.
- Its sector-specialist model deepened in 2026 with Inner Circle Sports and William Nay.
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Benefits
- Health Insurance
- Dental Insurance
- Vision Insurance
- Life Insurance
- Disability Insurance
- Health Savings Account/Flexible Spending Account
- 401(k) Retirement Plan
- 401(k) Company Match
- Paid Time Off
- Parental Leave
- Fertility Treatment Support
- Family Planning Benefits