Travel Coordinator

Overview

Please note that this position is contingent upon the successful award of a contract currently under bid.

Goldbelt Apex, a part of the Healthcare Technology Transformation Group, is a data-focused company dedicated to process and quality in every aspect. As experts in healthcare IT experts, Apex is committed to building systems for healthcare organizations to seamlessly communicate and exchange data across different systems and devices. 

Summary:

Goldbelt Apex is pursuing a Defense Health Agency (DHA) contract to support WRAIR Research Management Division (RMD). The Travel Coordinator provides day-to-day administrative, technical, and analytical support for CONUS official Government travel. The position supports approximately 100 monthly DTS authorizations and vouchers across the travel program and assists military and civilian travelers with DTS processing, reimbursements, and Government Travel Charge Card (GTCC) administration.

Work Location and Telework: The position will be performed primarily on-site. Situational telework may be permitted when approved by the Government. 

Responsibilities

Essential Job Functions:

• Prepare and review draft travel authorizations and vouchers in DTS, including DD Forms 1610 and 1351-2, for authorized Government approval.
• Meet the PWS 48-hour draft authorization/voucher processing standard and recommend solutions to rejected items within 72 business hours.
• Support travelers with travel processing, reservations, voucher settlement, reimbursements, and GTCC questions.
• Assist the Lead Defense Travel Administrator (LDTA) with DTS profiles, traveler data, account transfers, and troubleshooting.
• Track DTS and GTCC certificates, Statements of Understanding, and card expirations; support training for travelers and officials.
• Support individually and centrally billed travel card account applications, account status changes, and CitiManager administrative preparation.
• Prepare monthly GTCC delinquency reports, monitor mandatory account activity reports, and identify abnormal activity for Government attention.
• Support centrally billed account reconciliation, split disbursement checks, and voucher follow-up.
• Produce weekly unsubmitted voucher reports and daily trip-cancellation reports.
• Prepare quarterly recurring issues reports, recommend process improvements, and assist with annual fiscal-year-end travel procedures.
• Follow JTR and DoD travel requirements; never serve as a DTS Approving Official or certify Government payments.

Qualifications

Necessary Skills and Knowledge:

• Hands-on Defense Travel System (DTS) experience and knowledge of Joint Travel Regulations (JTR).
• Understanding of GTCC programs, split disbursement, delinquencies, and audit records.
• Familiarity with CitiManager, traveler profile management, and travel documentation.
• Customer support, problem-solving, document control, and Microsoft Office proficiency.
• Ability to manage high-volume, time-sensitive travel actions accurately.

Minimum Qualifications:

• Relevant experience in Government or DoD travel administration and DTS authorization/voucher processing.
• Working understanding of DTS, travel reimbursements, and travel documentation.
• Experience assisting travelers and resolving missing or rejected travel actions.
• Ability to meet Federal background investigation and installation access requirements and obtain a CAC if required.

Preferred Qualifications:

• Bachelor's degree in Business, Public Administration, Logistics, or related field, or equivalent experience.
• Previous work as a Defense Travel Administrator or LDTA support specialist.
• Prior WRAIR, USAMRDC, DHA, or other DoD travel program experience.
• Experience with GTCC/CitiManager administration, travel audits, and reconciliation.

Pay and Benefits

The salary range for this position is $65,000.00 to $80,000.00 annually. 

At Goldbelt, we value and reward our team's dedication and hard work. We provide a competitive base salary commensurate with your qualifications and experience. As an employee, you'll enjoy a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan with company matching, tax-deferred savings options, supplementary benefits, paid time off, and professional development opportunities.