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M.C. Dean

Designs and deploys secure mission-critical infrastructure

Administrative Clerk - Project Admin

Administrative SupportConfirmed live in the last 24 hours
Full-timeRaleigh, NC, USANo salary listed

About the Job

Requirements

  • High school diploma or GED and at least 4 years of experience in facilities, property management, or operations.
  • Experience operating and maintaining a computerized maintenance management system for a large facility with extensive asset counts and significant customer personnel.
  • Proficiency with Microsoft Word, PowerPoint, Outlook, Excel, and Adobe.
  • Ability to learn and adapt to new software, platforms, and workflow tools.
  • Ability to multitask, organize priorities, and work independently.
  • Ability to work in the office five days a week.
  • Applicants selected will be subject to a government security investigation and may need to meet eligibility requirements, including U.S. citizenship, for access to classified information; ability to obtain and maintain an HSPD-12 clearance is required.
  • Ability to sit for extended periods, reach with hands or arms, use finger dexterity to manipulate objects such as a keyboard, understand spoken and written information, communicate verbally, and apply general rules to specific problems.

Responsibilities

  • Provide administrative support to facility management staff, including office management, documentation, data entry, budgeting, personnel records, payroll, report writing and compilation, and other administrative tasks.
  • Independently handle projects requiring research and preparation of briefing charts and presentation materials as needed.
  • Serve in a lead role over the Preventive Maintenance and Service Call Clerks.
  • Collaborate with Program Management personnel on business and contractual matters, including proposal responses, project deliverables and reporting, and performance or funding issues.
  • Maintain proposal, project, and contractual documentation, including contract repositories.
  • Ensure compliance with contract requirements and perform related position duties.
  • Serve as a focal point for ongoing issue resolution, including commercial and federal compliance acceptance related to general invoicing.
  • Assist with tracking proposal, deliverable, project, and contract management items for team reviews and compliance.
  • Ensure the team complies with project, contract, deliverable, and schedule requirements.
  • Assist the Project Manager with monthly and other financial reports.
  • Organize project, proposal, and contract meetings; assist in preparing briefs, plans, spreadsheets, and other materials.
  • Prepare documentation for employee permits, security, certifications, and travel requests.
  • Accurately document information from meetings, conversations, and presentations.
  • Design professional document templates for internal and external use.
  • Write, edit, and proofread contract materials responding to client requests and requirements within established schedules and deadlines.
  • Develop graphics, figures, tables, and other presentation techniques to improve the impact of information.
  • Coordinate and assist with producing, packing, and delivering contract and proposal deliverables in hard and soft copy according to request for proposal requirements.
  • Create, collect, and organize reports; manage document naming, versioning, and history.
  • Create meeting agendas, take meeting minutes, and distribute meeting documentation.
  • Assist management with maintaining staff directories and personnel certificates and licenses.
  • Perform general administrative duties, including initial report drafts, templates, signs, forms, and printing.
  • Provide surge or backup support when necessary, including maintaining the asset database, scheduling preventive maintenance, and closing maintenance tickets; receiving and routing client service issues as a facility communications portal; and scheduling service appointments for technicians and subcontractors, including hard-to-access areas for preventive maintenance or repairs.

Desired Qualifications

  • Experience with federal or Department of Defense contracting environments.
  • Experience using Nuvolo computerized maintenance management system.
  • Experience using InfraLink computerized maintenance management system.

About the Company

M.C. Dean

Designs and deploys secure mission-critical infrastructure

M.C. Dean designs, builds, operates, and maintains integrated cyber-physical systems for mission-critical facilities, secure environments, and large enterprises. Its work spans electrical power, security, telecommunications, life safety, automation and controls, audio-visual, and IT systems, all coordinated through management platforms that support long-term operation and sustainability. The company works end-to-end: it engineers solutions, installs them, and then runs and maintains them to ensure continuous, secure, and resilient performance. What sets it apart is its ability to provide comprehensive, turnkey technology and infrastructure services for critical environments—combining physical systems with digital management to create secure, automated facilities. The goal is to deliver automated, secure, and resilient power and technology systems and the platforms needed to manage them over the long term.

Company size
1,001-5,000
Company stage
Not listed
Total funding
Not listed
Headquarters
Tysons, VA
Founded
1949

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