CapEx Procurement Specialist

Job Description

The CapEx Procurement Specialist supports the execution of sourcing and procurement activities for North America capital expenditure (CapEx) projects. This role provides disciplined day-to-day coordination across RFI/RFQ events, supplier onboarding, contract routing and tracking, sourcing documentation, project follow-up, and status reporting. By owning these workflows, the role improves competitive bid coverage, cycle time, documentation quality, and visibility across the CapEx portfolio.

Working under the direction of the CapEx Procurement Manager, the Specialist translates approved commercial strategies into well-controlled execution. The role coordinates with Engineering, plant teams, Finance, Legal, Accounts Payable, Procurement Operations, supplier-enablement teams, and suppliers while supporting O-I’s North America operating and capital-investment priorities.

Responsibilities: 

Sourcing Event Execution & RFI/RFQ Administration

• Coordinate RFIs and RFQs for assigned capital projects in accordance with the sourcing strategy, scope, and bidder list approved by the CapEx Procurement Manager.

• Prepare and issue sourcing-event packages; manage timelines, bidder communications, clarifications, and document control.

• Coordinate bid meetings, site visits, and supplier invitations; route commercial and technical questions to the appropriate owners and track responses.

• Compile bid submissions, completeness checks, commercial comparison materials, and supporting documentation for evaluation and sourcing recommendations.

• Track sourcing milestones, decisions, dependencies, and follow-up actions; promptly escalate delays or unresolved issues.

• Maintain complete, accurate, and audit-ready sourcing records in Ivalua or the designated repository.

Supplier Onboarding & Enablement

• Coordinate supplier onboarding from approved selection through vendor activation, including collection of required tax, banking, compliance, insurance, and supplier-master information.

• Partner with Vendor Master, Finance, Accounts Payable, Legal, Risk, and other internal teams to progress onboarding requirements and resolve missing information.

• Maintain onboarding status, communicate readiness and open items, and coordinate the handoff to contracting and purchasing-process owners.

• Support suppliers with process and system requirements while ensuring that approvals and data are complete before activation.

Contract Workflow & Documentation

• Prepare contract-routing packages and coordinate review, approval, signature, and filing steps in accordance with Procurement policy and delegated authority.

• Maintain contract trackers, approval status, key dates, executed agreements, and required metadata in the designated system or repository.

• Follow up with internal reviewers and suppliers to keep contract actions moving and escalate aging or high-risk items to the CapEx Procurement Manager.

• Support renewal, expiration, amendment, and closeout tracking as assigned.

Project Coordination, Follow-Up & Status Reporting

• Maintain the CapEx sourcing pipeline, project trackers, action logs, milestone dates, and status dashboards for assigned work.

• Schedule meetings, prepare agendas and materials, document actions and decisions, and issue timely follow-up communications.

• Coordinate inputs and deliverables across Procurement, Engineering, plant teams, Finance, Legal, and suppliers.
• Prepare clear project-status summaries for the CapEx Procurement Manager and stakeholders, highlighting progress, decisions needed, risks, and overdue actions.
• Provide general project coordination and procurement execution support that improves consistency and execution across the North America CapEx portfolio.

Procurement Systems, Controls & Value Tracking

• Execute assigned sourcing and workflow activities in Ivalua, ERP, and other approved Procurement tools; maintain accurate records and status information.
• Verify that required approvals, competitive-bid documentation, contracts, and supporting records are complete before process closeout.
• Support savings, cost-avoidance, payment-term, and cash-impact tracking by maintaining approved baselines and benefit documentation.
• Prepare recurring reports and data extracts on sourcing activity, onboarding, contracts, project milestones, and compliance.
• Identify and implement practical improvements to templates, trackers, standard work, handoffs, and reporting.

Qualifications

Mandatory

• Demonstrated experience supporting sourcing events and commercial activities, including supplier negotiations.
• Strong commercial, analytical, and stakeholder coordination capabilities.
• Experience working with Procurement technologies and ERP systems.
• Fluency in English.

Preferred

• Bachelor’s degree in Supply Chain, Procurement, Business, Engineering, Finance, or related discipline, or an equivalent combination of education and relevant experience.
• 1-3 years of Procurement, Strategic Sourcing, Supply Chain, Project Coordination, or a related field.
• Experience within the assigned category area.
• Experience in glass, packaging, industrial manufacturing, or process industries.
• Knowledge of supplier risk management, sustainability, and contract management practices.
• Experience leading cross-functional sourcing initiatives.
• Experience with Ivalua or equivalent Source-to-Pay platforms.
• Professional certifications such as CIPS, CPSM, ISM, or equivalent.
• Interest in AI, analytics, and digital Procurement technologies.

Additional Information

What we offer at O-I:

Salary Range:  The expected salary range for this position will be between $60,000 - $80,000. Actual pay will be adjusted based upon candidate experience and other job-related factors permitted by law.

O-I offers a very generous benefit package – some of the highlights are:

• Vacation time and paid holidays
• Health, dental, prescription and vision care coverage
• Generous insurance discounts with participation in Company wellness program
• Wellness incentive where you can earn money for your HSA or HRA
• Group life insurance
• Accidental death & dismemberment insurance
• Voluntary employee and dependent life insurance
• Parental leave benefits
• 401(k) retirement saving plans with defined contributions

All your information will be kept confidential according to EEO guidelines.

O-I is an Equal Opportunity and Affirmative Action Employer committed to building a diverse, equitable and inclusive culture. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other protected category. 

Qualified individuals with disabilities or disabled veterans who are unable or limited in their ability to apply on this site may request reasonable accommodations by emailing [email protected].