Legal Assistant - Employment

OVERVIEW

The Employment Legal Assistant provides legal and operational support to the Employment team within the Legal Department. This role supports employment counsel in managing employment-related legal matters, including document preparation, legal research, compliance tracking, and coordination of employment processes across multiple internal and external stakeholders.

RESPONSIBILITIES  

• Legal Research, Regulatory Monitoring, and Investigations Support: Conduct preliminary research on employment law topics. Monitor federal and state legislative and regulatory developments and circulate summaries to the Employment team. Support internal workplace investigations by scheduling interviews, preparing outlines, organizing evidence, and maintaining confidential investigation files.
• Legal Correspondence, Records, and Document Management: Receive, log, and route incoming legal correspondence, including agency notices, demand letters, and employment filings. Maintain personnel, payroll, and matter files across SharePoint and iManage, coordinate records requests and regulatory inquiries, and ensure proper version control and filing.
• Compliance Processing and Court Order Administration: Process responses to unemployment insurance audits, EDD inquiries, and background check adjudication requests. Review and distribute wage garnishment orders and court-directed withholding notices to Payroll, track compliance confirmations, and coordinate responses to garnishing creditors and courts.
• Outside Counsel and Vendor Invoice Management: Process and track invoices from outside employment counsel and legal service providers in Onit, SharePoint, and Coupa. Liaise with Accounts Payable to resolve billing discrepancies and ensure timely payment.
• Employment Agreements and Policy Support: Assist with drafting and rolling out of employment policies, handbook updates, and compliance notices. Maintain a tracking log of policy versions and distribution dates.
• Immigration Legal Support: Assist attorneys and HR with visa petition preparation and supporting documentation. Coordinate USCIS ACH Authorization Forms and maintain immigration case tracking logs and deadline calendars.

QUALIFICATIONS

• Bachelor’s Degree required
• 1 to 4 years of legal assistant, or legal support experience, preferably in employment law
• Proficiency with legal document management systems (iManage, SharePoint) and e-signature platforms (DocuSign)
• Familiarity with invoice processing tools (Onit, Coupa)
• Strong organizational skills with the ability to manage multiple concurrent workflows
• Excellent written and verbal communication skills
• High attention to detail and ability to handle confidential information with discretion
• Ability to work independently and exercise sound judgment in prioritizing tasks

The base pay range for this position is $32/hr-$42/hr which represents the current range for the non-exempt position. Please note that actual pay will vary based on factors including but not limited to location, experience, and performance. As such, on occasion and when applicable, there is the possibility that the final, agreed-upon base salary may be outside of the upper end of the range. Please also note the range listed is just one component of the company’s total rewards package for exempt employees. Other rewards may include performance bonuses, long term incentives, a PTO policy, and many other progressive benefits.