Governance Paralegal

Bravura’s Commitment and Mission

At Bravura Solutions, collaboration, diversity and excellence matter. We value your ideas, giving you room to be curious and innovate in an exciting, fast-paced, and flexible environment. We look for many different skills and abilities, as well as how you can add value to Bravura and our culture.

As a Global FinTech market leader and ASX listed company, Bravura is a trusted partner to over 350 leading financial services clients, delivering wealth management technology and products. We invest significantly in our technology hubs and innovation labs, which inspire and drive our creative, future-focused mindset. We take pride in developing cutting-edge, digital first technology solutions that support our clients to achieve financial security and prosperity for their customers.

About The Role

We are seeking a proactive and highly organised Governance Paralegal to support the efficient operation of our Company Secretarial and Legal functions across Australia, the United Kingdom and the group's other international entities.

This is a unique opportunity to gain broad exposure to a listed company environment within a global financial services group. Working closely with the Joint Company Secretary (Australia) and supporting senior legal and governance professionals, you will play a key role in maintaining governance processes, preparing regulatory filings, managing corporate records, assisting with coordination of board functions, undertaking research and ensuring the smooth administration of a busy corporate office.

The role would suit an early-career paralegal, legal administrator, governance assistant or corporate administrator who is keen to develop their skills in a complex listed-company environment and build a long-term career in legal, governance, company secretarial or financial services.

What You’ll Do

Company Secretarial and Governance Support

• Upload and maintain board papers, minutes, resolutions and related governance materials within Diligent and other governance platforms.
• Assist with board and committee meeting administration, including preparation, collation and distribution of meeting materials.
• Maintain corporate records, registers and governance documentation.
• Assist with ASIC lodgements and other corporate regulatory filings.
• Assist in preparing draft ASX announcement templates, appendices and supporting documentation.
• Assist with London Stock Exchange(LSE/AIM) and UK market abuse compliance, including draft RNS announcements, insider lists, dealing notifications and liaison with the Nominated Adviser.
• Coordinate execution, certification, notarisation and apostille of corporate documents.
• Support the Joint Company Secretaries in governance and compliance activities across Australian, UK and other overseas entities.

Legal and Administrative Support

• Draft routine legal, governance and corporate documents.
• Prepare first drafts of ASIC forms, ASX appendices, board resolutions, corporate approvals and other regulatory documentation.
• Conduct legal, governance and regulatory research.
• Assist with preparation of briefing papers, memoranda and internal guidance notes.
• Assist with maintaining legal precedents and document databases.
• Provide paralegal, drafting and research support to the wider Legal team across all jurisdictions, as directed.
• Coordinate document execution and filing processes.
• Maintain organised electronic filing systems across the Legal and Company Secretarial functions.
• Ensure documents are appropriately stored, classified and accessible in shared drives and document management systems.
• Provide general administrative and team support as required.
• Assist with cross-functional projects and process improvement initiatives.

External Stakeholder Management

• Develop and maintain effective working relationships with key external stakeholders and service providers.
• Act as a day-to-day contact for external advisers and support providers, including share registry, investor relations advisers, external legal advisers, printers, mailing houses, notaries and other corporate service providers.
• Coordinate the timely exchange of information and documentation with external stakeholders to support governance, regulatory and legal activities.
• Assist with the preparation and distribution of annual reports, notices of meeting and other shareholder communications in conjunction with external service providers.
• Coordinate execution, certification, notarisation and apostille processes through external advisers and service providers.
• Support the management of service provider engagements, document requests and administrative matters to ensure work is delivered efficiently and within required timeframes.
• Support the team's engagement with regulators, exchanges and advisers, including ASIC, ASX, the London Stock Exchange (AIM), Companies House and the Nominated Adviser.

General Responsibilities

• Build effective working relationships with colleagues globally (in particular, across Australia, and the UK and India).
• Handle confidential and commercially sensitive information appropriately.
• Identify opportunities to improve processes, systems and controls.
• Undertake additional responsibilities as the role evolves and business requirements change.

Unleash your potential

To be successful in this role, your background and experience will include:

Essential

• 2-3 years' experience in a paralegal, company secretarial, legal administration, governance administration or similar role.
• Strong attention to detail and commitment to accuracy.
• Excellent organisational and time-management skills.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and competing priorities.
• Proficiency in Microsoft Office applications, particularly Word, Excel and PowerPoint.
• Demonstrated ability to maintain confidentiality and exercise discretion.
• A proactive, self-motivated approach and willingness to learn.

Desirable

• Experience working in a law firm, listed company, corporate services provider, accounting firm, financial services organisation or regulated environment.
• Familiarity with ASIC lodgements and Australian corporate compliance requirements.
• Exposure to ASX-listed company reporting or governance processes.
• Exposure to entity management across multiple jurisdictions.
• Experience using Diligent or similar board management software.
• Completion of, or progress toward, a qualification in Law, Commerce, Business, Corporate Governance or a related discipline.

Working at Bravura

Our people are the heart of our business. We work hard to provide a rich employee experience and a robust framework for ongoing career development.

• Competitive salary and employee benefits scheme
• 2 paid volunteering days and a range of community-based initiatives to get involved in
• Parental (including secondary) leave policy

Corporate Responsibilities Environmental & Health & Safety

• Ensure Annual Training is competed as required.
• Review Annually & Comply with all Company policies related to H&S and Environmental Management Systems
• Report all/any breaches or accidents/near misses immediately when discovered.

So, what’s next?

We make hiring decisions based on your experience, skills and passion so even if you don’t match every listed skill or tick all the boxes, we’d still love to hear from you.

Please note that interviews are primarily conducted virtually and if you require any reasonable adjustments or would like to note which pronouns you use, please let us know.

All final applicants for this position will be asked to consent to a criminal record and background check. Please note that people with criminal records are not automatically barred from applying for this position. Each application will be considered on its merits.