Accounts Payable & Finance Operations Specialist

Role Overview

We are seeking an Accounts Payable & Finance Operations Specialist to design, oversee and administer purchase order systems and processes (or workflows), accounts payable operations, cash transactions, and bank reconciliations. This role will partner closely with budget owners, vendors, and the Finance & Accounting team to enable streamlined and accurate transaction processing, strong documentation, timely close activities, and efficient procure-to-pay processes. Accounts Payable & Finance Operations Specialist will report to the Assistant Controller.

Key Responsibilities

• Design, oversee and manage the purchase order lifecycle, including intake, creation, routing, change orders, tracking, and closure, in accordance with established approval and documentation requirements.
• Partner with business owners to independently confirm appropriate purchase order coverage, coding, approvals, and documentation before commitments are finalized.
• Oversee open purchase orders and commitments; follow up on aged, incomplete, or fully utilized POs and ensure timely resolution with stakeholders.
• Manage and lead day-to-day accounts payable activities, including invoice intake, coding, three-way matching where applicable, approval routing, exception resolution, and preparation of payment batches.
• Ensure the maintenance of accurate vendor records and supporting documentation; coordinate vendor setup and changes using established controls and validation procedures.
• Respond to vendor and internal inquiries, independently research discrepancies, and resolve duplicate invoices, pricing differences, missing approvals, and payment-status questions.
• Process and record cash transactions, including electronic payments, wires, ACH activity, deposits, transfers, and other treasury-related entries, with appropriate authorization and support.
• Prepare timely bank and cash account reconciliations; investigate and clear reconciling items and communicate outstanding matters to the Assistant Controller.
• Participate in month-end, quarter-end, and year-end close activities, including AP cut-off, accrual support, account reconciliations, journal entry support, and preparation of audit-ready documentation.
• Reconcile vendor statements and AP subledger activity to the general ledger; identify unusual or erroneous transactions and work with the appropriate parties to correct them.
• Assist with cash forecasting by maintaining visibility into scheduled payments, open commitments, and near-term cash requirements.
• Maintain organized electronic records and support internal controls, process walkthroughs, audits, and compliance requests related to procurement, payables, and cash.
• Identify opportunities to streamline workflows, strengthen controls, improve data quality, and increase efficiency across procure-to-pay and cash processes.
• Provide cross-functional support and complete ad hoc Finance & Accounting projects as requested which may include payroll preparation.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, Supply Chain, or a related field, or equivalent relevant experience.
• 3+ years of experience in accounts payable, procurement operations, cash management, or related accounting roles is preferred.
• Hands-on experience with purchase orders, invoice processing, payment execution, vendor management, and bank reconciliations.
• Solid understanding of accounting fundamentals, transaction coding, account reconciliations, cut-off, accruals, and internal controls.
• Experience working with an ERP, procure-to-pay platform, banking portals, and Microsoft Excel; ability to learn new systems quickly.
• Strong attention to detail, sound judgment, and a consistent commitment to accuracy, confidentiality, and complete supporting documentation.
• Excellent organization and prioritization skills, with the ability to manage recurring deadlines and a high volume of transactions.
• Clear, professional communication skills and the ability to work collaboratively with vendors, budget owners, and cross-functional partners.
• Ability to investigate issues, identify root causes, and drive practical resolutions independently while escalating higher risk matters appropriately.
• Continuous improvement mindset with an interest in building scalable, efficient, and well-controlled processes.

Position Location

This is a remote role; periodic travel to team and company events is required.

The anticipated salary range for candidates for this role is $80,000 - $100,000. The final salary offered will depend on several factors, which may include, but not limited to, relevant years of experience, educational background, and geography.