Administrative Assistant-MD

Starting Rate of Pay: $27.74/ hour

POSITION OVERVIEW:
Perform administrative duties in support of Managing Director(s) and functional department.

ESSENTIAL FUNCTIONS:

• Perform administrative duties in support of Managing Director(s) and department, which may include maintaining files, drafting correspondence and preparing presentations
• Sort, read and determine routing of incoming mail and maintain follow-up files as needed
• Assist with routine and special projects, which may include monitoring the progress of projects from initial request to completion
• Handle internal and external customer inquiries; resolve issues and refer complex situations to appropriate level as required
• Maintain personnel recordkeeping as required
• Maintain calendar, coordinate and schedule meetings/ conference calls; provide material as appropriate for meetings/calls; may be required to take minutes during meetings and conference calls
• Make travel plans and maintain itinerary for trips. Prepare any necessary materials for trip. Ensure that expenses are submitted for payment
• Review vendor and professional invoices, prepare documentation for approval and handle follow-up if required
• Order and maintain office supplies and other materials as needed
• Gather and compile information for regular and adhoc reports as needed by management and other staff
• Comply with all applicable laws/regulations, as well as company policies/procedures
• Perform other duties as required

Disclaimer: This job description is general in nature and is not designed to contain or to be interpreted as a comprehensive inventory of all duties, essential functions and qualifications required of employees assigned to the job.

QUALIFICATIONS:

• High School Diploma or General Education Diploma (GED) plus four (4) years of business related experience, which includes three years in an administrative support position
• Depending on the functional area supported, additional knowledge, skills, abilities and experience may be preferred
• PC proficient with ability to use Microsoft Office Software, including but not limited to; Word, Excel, PowerPoint
• Good typing/data entry skills
• Good time management, organizational, multi-tasking and interpersonal skills
• Ability to handle confidential information
• Good verbal and written communication skills with good spelling, punctuation and basic grammar
• Ability to work independently and as a team member

EST FedEx Freight, IncFedEx Freight is an Equal Opportunity Employer, including disabled and veterans. If you have a disability and you need assistance in order to apply for a position with FedEx Freight, please e-mail at [email protected]. FedEx Freight will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.