Accounting Coordinator

Overview

The Accounting Coordinator performs reconciliations of health center revenue according to organization policy and department procedures. Ensure deposits are processed timely and accurately matches purchase orders (PO), invoices and packing slips, and inputs vouchers into the Great Plains accounting software platform. Provides support to other members of the Finance team, as required. Supports the organization’s strategic plan and workplace inclusion initiatives. Meets productivity expectations, follows organization policies, and ensures customer service and compliance standards are maintained. Abides by the organization’s mission in performing job duties. Demonstrates an understanding and commitment to PPGT’s culture of quality, safety and risk awareness. 

Responsibilities

•    Performs deposit reconciliations for health center revenue per organization policy and department procedures.
•    Ensures deposits are processed timely and accurately.
•    Alerts management of minor discrepancies or when cash handling procedures may differ from policy.
•    Informs senior leadership of major discrepancies or serious policy infractions.
•    Assists the Purchasing Department with reconciling health center inventories from electronic practice management system (NextGen) to the general ledger.
•    Processes accounts payable for purchase order (PO) related invoices by matching invoices to the PO and receiving documents.
•    Assists senior accountant with  bank account reconciliations.
•    Processes all virtual credit card payments within the department’s established timeline.
•    Corresponds with pharmaceutical vendors on issues related to invoicing and payment.
•    Prepares the daily Medical Billing deposit, and daily automated clearing house (ACH) deposit report for Truebridge
•    Prepares daily deposit of any checks related to revenue cycle management.
•    Enters health center sales into Great Plains accounting software platform on a monthly basis.
•    Supports audit requests for accounting and revenue data and documentation.
•    Tactfully enforces cash handling procedures and organization policies.
•    Maintains current documented procedures for accounting function in accordance with department policies and practices.
•    Produces timely and accurate reports as appropriate.
•    Prepares analysis of accounts, as required. 
•    May assist in the completion of special projects as required.
•    Has restricted access to patient private health information and has no reason to view protected health information (PHI). May have access to data that is not considered PHI, such as aggregate numbers.
•    Embraces the organization’s ‘In This Together customer service standards and uses them with internal and external customers, every person, every time.
•    Duties and responsibilities may be added, deleted or changed at any time at the discretion of management, formally or informally, either verbally or in writing.

Qualifications

High School diploma or equivalent and 3 years of accounting or bookkeeping experience. An Associate’s degree in Accounting may be substituted for 2 years of accounting experience. A Bachelor’s degree in Accounting may be substituted for 3 years of accounting experience. Must have some Accounting or Bookkeeping experience with a Bachelor’s degree.

Agency Standards

Must have excellent computer skills with knowledge of Microsoft Word, Excel, PowerPoint, Outlook, and Internet. Must have the willingness and ability to adapt to change including advances or new technology. Must have excellent customer service skills and be committed to providing the highest level of customer satisfaction. 

Other

PPGT is an equal opportunity employer.  We strictly prohibit unlawful discrimination of any kind, including discrimination on the basis of age; race, color, ancestry, national origin, or ethnicity; citizenship status; sex or gender; gender identity or gender expression or transgender status (including the individual's actual or perceived sex and the individual's gender identity, self-image, appearance, behavior, or expression); sexual orientation (including actual or perceived heterosexuality, homosexuality, bisexuality and asexuality); mental or physical disability; AIDS, AIDS Related Complex, or HIV status; perception of risk of HIV infection; or association with individuals who are believed to be at risk; religion or creed; genetic information; pregnancy status, including related medical conditions; marital status; past, current, or prospective service in the uniformed services; or any other basis protected by law.  We are a drug-free and tobacco-free workplace.

Applicants have rights under the Federal Employment Laws. To view these notices, please click on the following links: Family and Medical Leave Act (FMLA) poster: Equal Employment Opportunity (EEO) poster; and Employee Polygraph Protection Act (EPPA) poster.

Required Knowledge, Skills, and Abilities

•    Must be able to work the organization’s hours of operation.
•    Knowledge of accounting theory, principles and practices.  
•    Possess effective analytical skills.
•    Ability to pay attention to detail, to handle a variety of tasks simultaneously and to work under pressure.
•    Ability to exercise initiative, sound judgment, and problem-solving techniques in the decision-making process.
•    Strong organizational skills and ability to multi-task.
•    Ability to provide effective, equitable, understandable, and respectful quality care and services that are responsive to the diverse cultural beliefs and practices, preferred language, literacy and other communication needs.
•    Ability to effectively use organization’s computer systems. 
•    Be discreet and safeguard confidential information. Maintain sensitive and confidential employee/company information.
•    Possess integrity and compliance – can be relied upon to act ethically.
•    Ability to work effectively as a team member.
•    Organizational Awareness: Demonstrates a comprehensive awareness of the impact and implications of decisions and actions on other areas (departments or clinics) within the organization.
•    Work Management:  Effectively manages time as a resource; establishes realistic priorities; schedules own time and activities effectively; gives balanced focus and attention to appropriate long- and short-term priorities.  Develops action plans and budgets; leverages technology; anticipates obstacles; establishes check points and monitors progress.
•    Tenacity: Keeps working systematically and tirelessly to meet or exceed stated goals or until the goal is no longer reasonably attainable.
•    Recovery Skills:   Responds effectively and acknowledges responsibilities when clients (internal or external) experience problems or mistakes; rectifies the situation to restore client satisfaction; seeks information and collaborates with others to take action to implement permanent fixes. Maintains stable performance and emotions when faced with opposition, pressure, and or stressful conditions.
•    Process Improvement:  Understands core work processes; identifies process opportunities and issues; seeks information to understand the gap between current and desired performance; works effectively with others to identify and implement improvements; continuously works to improve returns for the client and the organization.
•    Coping with Demands of the Position: Uses effective problem solving while working under stress, high volume of work demands and/or time demands; regularly meets deadlines.
•    Exemplify the organization’s values:  We Tend to the Team; We Respect and Honor All People; We Jump In; We Try and We Learn; We Care for our Business; and We Return to our Mission.

Essential Physical Requirements/Working Conditions

Must be able to stoop, kneel, reach and grasp. Must be able to work primarily with fingers such as picking, pinching, or typing. Must be able to communicate effectively. Will have substantial movements of the wrists, hands, and/or fingers. Must be able to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects. Office environment/sedentary work.