Medical Care Assistant

ESSENTIAL FUNCTIONS:

• Front Desk Responsibilities: 
• Perform general front desk duties including answering phones, scheduling appointments, and greeting & assisting patients/ visitors Follow the Planned Parenthood safety and security procedures for screening visitors   
• Serve as the first point of contact for maintaining an efficient workflow.
• Alert appropriate staff to any issues that may affect patient flow 
• Accurately register and update the patient record, verify income and program status, and update as necessary, including verifying the purpose of the patient’s visit, assigning appropriate electronic templates, and updating the patient information in the practice management system.
• Identify patient insurance, scan insurance documents, verify insurance coverage and if necessary, complete benefits information to include Medicaid/ Medicaid Managed Care patients and Commercial insurance
•  Determines and collect patient fees, receives and records current charges, payments of accounts, records balance due at the end of the visit 
• Accurately accounts for pharmacy sales in the medical center.
• Performs end-of-the-day close and reconciles cash and credit cards against the day sheet and prepares bank deposits. Documents in notes any issues regarding balances, payments, credit, etc. 
 
Patient Intake Responsibilities: 
• Inform patients about general reproductive health care, abortion services, all FDA-approved birth control methods, sexually transmitted disease testing and treatment, HIV testing, safer sex, and medical center procedures 
• Provide factual, unbiased information to patients seeking an abortion. 
• Describe the difference between medication and surgical abortion Educates patients on fees, visit procedures, contraception, STDs, etc. 
• Verifies and correctly documents patient income as well as accurately determines eligibility for financial assistance funding or private pay 
• Counsel patients on pregnancy outcome electives in a non-directive manner including adoption, abortion, and parenting.
• Provide community referral resources 
• Obtains informed consent and written signature on most recent patient education sheets 
 
Clinical (Back Office) Responsibilities: 
• Provide room assistance for specialty procedures including, but not limited to colposcopy and loop electrosurgery 
• Performs appropriate lab procedures including venipuncture, urine dipstick, weight, blood pressure, anemia, and RH factor tests  
• Ensures labs are prepped and packaged for the appropriate lab companies  
• Supports Advanced Practice Clinicians (APCs) by prepping patients, labs, and supplies 
• Performs infection control tasks in accordance with Planned Parenthood, CLIA, and OSHA guidelines when working with specimens and cleaning instruments   
• Actively participates with compliance measures for pharmaceuticals including removing expired products and rotating stock 
 
Abortion Care Responsibilities:  
• Aides in the completion of surgical abortion procedures by examining the products of conception in accordance with Planned Parenthood protocol 
• Maintains an efficient workflow while adhering to all protocols related to working alongside MDs and RNs during abortion procedures in the Procedure Room, Post-Procedure Room, or on Infection Control Alerts MDs to findings as needed 
 
General Medical Center Responsibilities:
• Work collaboratively with the health center team to meet patient needs as well as individual and center productivity levels and patient cycle times 
• Compliance with Throughput (TP) priorities, strategies, and Team Centered Patient Care (TCPC) components   
• Provide support services related to Telehealth in accordance with federal and state laws and applicable regulations 
• Maintain facility for cleanliness, appropriate instruments, and optimum supply levels. 
• Maintain equipment for proper functioning in accordance with the policies and standards of Planned Parenthood and regulatory agencies 
• Assist with inventory maintenance including keeping records, stocking, and ordering supplies 
• Participates in emergency drills and follows emergency procedures  
• Ensure a culture that embraces diversity, fair and respectful treatment of all persons, and customer-focused delivery throughout the organization  
• Ensure completion of all required training, including, but not limited to CALs & CPR  Adhere to all HIPAA and patient privacy regulations.
• Maintain patient and medical center confidentiality  
• Participate in the quality assurance/risk management process, including incident reports and follow up 
• Adhere to the Personal Protective Equipment (PPE) protocol as well as protocols outlined in the affiliate infection control program 
• Comply with all medical protocols, policies, and procedures, including any federal & state laws and regulations governing the services provided by Planned Parenthood 
• Work collaboratively with the center team to meet patient needs, individual/center productivity levels 
• Competently use the patient information system software in all of its applications, if applicable to the job 
• Serve as an Ambassador for the organization to inspire support and connection with the mission and services provided by the affiliate 
 
• The above essential functions are not an exhaustive list of required responsibilities, duties, and skills. Other duties may be added, or this job description may be amended at any time. 

VALUES AND COMMITMENTS:

• Commitment to Planned Parenthood’s mission and conviction to health equity and access to sexual and reproductive healthcare 
• Understanding of racism and commitment to racial & social justice 
• Awareness of multiple group identities and their dynamics, bringing a high level of self-awareness, empathy, and humility to interpersonal interactions; building of trust across diverse groups of people 
• Demonstrated ability to communicate and hear effectively across differences and reflect and act on feedback related to identity and equity with the aim to learn 
• Commitment to Planned Parenthood’s In This Together service ethos, workplace values, and service standards
 

QUALIFICATIONS AND EXPERIENCE:

• Required:
• Completion of an accredited high school program or equivalent is required 
• Computer literacy, including competency in affiliate email, Microsoft suite, internet, and electronic health record system, if applicable to employment 
• Good interpersonal, problem-solving, and communication skills 
• Ability to read and interpret documents such as policies and procedures 
• Ability to write routine reports and correspondence 
• Ability and willingness to work a flexible schedule including nights and weekends 
• Computer literacy, including competence in affiliate email, Internet, and patient management systems software 
• Strong commitment to quality healthcare and excellent customer service 
• Ability and willingness to travel. Reliable means of transportation 
 
Preferred:
• 1-2 years of experience with progressive responsibility in the reproductive health or general healthcare industry (ies). 
• Active Medical Assistant or Nursing Assistant Certification 

SALARY AND BENEFITS:

• Compensation for this position is $22 per hour
• Medical, Dental, and Vision coverage options for you and eligible dependents
• Life/AD&D, Short and Long Term Disability policy voluntary coverage options
• Generous vacation, leave, and holiday benefits
 
Due to our commitment to pay equity, PPKey does not negotiate salaries.