Grants & Contracts Specialist Pre-Award

Online applications must be received before 11:59pm on:

November 29, 2026

If a date is not listed above, review the Applicant Instructions below for more details.

Available Title(s):

1138-YN_ADMINPRO - Coordinator

Business Title:

Grants & Contracts Specialist Pre-Award (Pullman, WA)

Employee Type:

Admin. Professional

Position Details:

The Opportunity:

Washington State University's College of Arts and Sciences is now accepting applications for a Grants & Contracts Specialist Pre-Award, within the Grants & Fellowship Team. In this role you will apply knowledge of grant and contract management policies, rules, and regulations, along with technical expertise and analytical skills, to support faculty and staff throughout the grant proposal development and submission process. You will work as part of a cross-functional team, the position contributes information, ideas, and expertise related to its areas of responsibility to support effective and efficient pre-award operations. This role ensures that proposal development, review, and approval activities are completed in a timely manner while maintaining established quality standards and ensuring compliance with applicable institutional, sponsor, and regulatory requirements.

Breakdown of Position Duties:

70% Grant Proposals

15% Full Proposal Review and Approvals

5% Grand and Research Database

5% Professional Development

5% Other Duties

Additional Information:

This is a full time (100% FTE), permanent position. This position is overtime eligible.

Monthly Salary: $4,508.70 to $6,250.00 | Commensurate with experience and qualifications

In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate’s current experience, education, skills, and abilities related to the position.

Benefits: WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation, optional supplemental retirement accounts; training and development; and employee tuition waiver. For additional information, please review the detailed Summary of Benefits offered by WSU for AP staff and Total Compensation.

Required Qualifications:

• A Bachelor’s degree in a field relevant to area of specialization and three (3) years of experience directly related to the specialty area. Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.
• Demonstrated proficiency with spreadsheets, database, work processing, email, and calendaring software.
• Experience with budget and management of financial resources.
• Excellent written and oral communication skills.

Preferred Qualifications:

• Pre-award grant administration experience.
• Current experience working with federal, state, and private agency regulations, policies, laws and regulations, and Uniform Guidance (2 CFR Part 200).
• Experience with rapidly reviewing and providing detailed, accurate analysis of complex contract documents written procedures and correspondence.
• Experience in a higher education environment.
• Experience which demonstrates familiarity with programs and processes of granting agencies, including federal agencies, as well as corporate and private sponsors.
• Experience developing and monitoring budgets.
• Post-award grant administration experience
• Research Administration Series through Human Resource Services (HRS) or equivalent Research Administration training.
• Budget certified by the Office of Research.
• Ability to work under imminent deadlines.

Position Sponsorship Eligibility: Not eligible for work visa sponsorship

About Department/College/Area/ Campus

Area/College: College of Arts and Sciences | Washington State University
Department Name: College Leadership | College of Arts and Sciences | Washington State University
Location: Pullman, WA

Application Instructions: Applicants must upload the following required documents to their online application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.

1) Resume
2) Cover Letter

External candidates, upload all documents in the “Application Document” section of your application.
Current WSU Employees (internal candidates), before starting your Workday application, please use these instructions to update your education and experience in your worker profile in Workday. Internal candidates, upload all documents in the “Resume/Cover Letter” section of your application.

Documents may be submitted as one file or separate files. Applicants are encouraged to upload as a PDF, if possible.

Reference contact information will be requested later in the recruitment process through Workday.

Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.

Time Type:

Full time

Position Term:

12 Month

Washington State University encourages all qualified candidates to apply, including members of the military and veterans, and persons with disabilities.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [email protected].

Notice of Non-Discrimination

In matters of admission, employment, housing or services, or in the educational programs or activities it operates, WSU does not discriminate or permit discrimination by any member of its community against any individual on the basis of sex, race, color, national or ethnic origin, physical disability, mental disability, sensory disability, use of a trained service animal, age, religion, creed, genetic information, marital status, sexual orientation, gender identity, protected veteran status, honorably discharged veteran, member of the military, or immigration or citizenship status except as authorized by federal or state law, regulation, or government contract.

Inquiries about the application of federal and state laws and regulations (including inquiries regarding the application of Title IX, ADA/Section 504, and implementing regulations), as well as reports and complaints of discrimination and harassment, can be made verbally or in writing to WSU’s Compliance and Civil Rights, the Department of Education’s Office of Civil Rights, or both.

More information, resources, and contact information are available here: https://ccr.wsu.edu/notice-of-nondiscrimination/