Governance and Legal Operations Specialist

Help shape how a high-performing legal team operates across Asia.

We are looking for a resourceful, commercially minded professional to work closely with the General Counsel, Asia at Vertiv. The role brings together legal operations, corporate governance and coordination of regional priorities within a complex global business.

You will help turn priorities into action through effective processes, clear reporting and reliable follow-through. Your responsibilities will span regional projects, entity administration, corporate records and governance obligations across multiple jurisdictions. Working with counsel, business colleagues and external providers, you will take ownership of defined processes and the detailed work that keeps them running.

Vertiv builds, installs and services critical digital infrastructure in some of the most demanding environments in the world. The legal team matches that pace. AI tools are part of how this team operates today. You will draw on practical experience with AI and technology to simplify workflows, strengthen shared knowledge and improve how the legal team supports the business.

Support the General Counsel, Asia and regional priorities

• Work closely with the General Counsel, Asia to organise and advance regional priorities, projects and team initiatives.
• Maintain action and decision trackers. Follow up with stakeholders and flag delays, dependencies and matters requiring attention.
• Prepare briefing materials, presentations, meeting agendas and progress updates.
• Coordinate legal team meetings and planning activities. Capture decisions and ensure follow-through.
• Anticipate operational needs and provide practical administrative and coordination support.

Coordinate corporate governance and entity administration

• Manage day-to-day governance processes for an agreed portfolio of Asia entities.
• Maintain entity records, governance calendars and trackers for statutory filings, corporate approvals and other obligations.
• Coordinate with global corporate secretariat, regional counsel, Finance and external corporate secretarial providers.
• Prepare and coordinate board and shareholder materials, resolutions, minutes and follow-up actions under legal supervision.
• Support director changes, powers of attorney, signing authorities and other corporate actions.
• Assist with governance documentation for restructurings, entity formations and closures as required.
• Track provider deliverables and escalate missing information, delays or governance gaps.

Strengthen legal operations and financial administration

• Maintain and improve legal intake, matter tracking, escalation and reporting processes.
• Monitor deadlines, matter status and data quality. Help identify bottlenecks and outstanding decisions.
• Support effective use of ServiceNow or comparable workflow and matter management tools.
• Coordinate external counsel onboarding, engagement documentation and purchase orders.
• Process and track invoices, including coding, approval routing and payment follow-up. Resolve discrepancies with Finance and providers.
• Support legal budgets, accruals, forecasts and spend reporting.
• Consolidate regional information on matters, workloads, spend and service delivery to support management reporting and decisions.

Maintain the risk register and action tracking

• Maintain Asia Legal's regional legal and compliance risk register, coordinating updates with counsel and relevant business owners.
• Track mitigation actions, responsible owners, deadlines and supporting evidence.
• Prepare risk and action updates. Flag gaps, emerging issues and overdue items to the General Counsel, Asia and relevant counsel.

Improve legal technology and shared knowledge

• Support the adoption and effective use of contract lifecycle management (CLM), collaboration and reporting tools.
• Develop and maintain a practical legal knowledge hub using SharePoint and other approved platforms.
• Organise templates, playbooks, procedures and guidance so colleagues can find and use them easily.
• Document workflows and help implement consistent ways of working across the region.
• Coordinate user requirements, testing and feedback for agreed system improvements.

Champion AI and practical improvements

• Identify opportunities to reduce repetitive work through AI, automation and better use of existing tools.
• Draw on hands-on experience building or adapting AI tools and workflows to support targeted improvements.
• Help colleagues use approved AI tools confidently through practical guidance and demonstrations.
• Work with IT and other stakeholders to test and implement improvements where appropriate.
• Apply sound judgement to confidentiality, accuracy and human review.

Provide paralegal support

• Assist with contract preparation, document review, execution and record management under counsel's direction.
• Check documents for accuracy, completeness and consistency. Identify matters requiring legal review.
• Support legal research, due diligence and information gathering.

• At least three years of relevant experience in corporate governance, company secretarial work, legal operations, paralegal support or a comparable role.
• Experience working across jurisdictions within a multinational business or professional services environment.
• A qualification in law, corporate governance, business, finance or a related discipline, or equivalent relevant experience.
• Practical knowledge of entity administration, corporate records and board and shareholder processes.
• Strong organisational skills and experience coordinating projects, deadlines and stakeholders.
• Financial literacy and confidence working with invoices, budgets, spreadsheets and reporting.
• Familiarity with CLM, matter tracking and workflow tools, such as ServiceNow or comparable platforms.
• Experience using SharePoint or similar knowledge management tools.
• Confidence using AI in everyday work, supported by practical experience building or adapting AI tools or workflows. This may include no-code or low-code solutions.
• Excellent written and spoken English and the ability to work effectively across cultures and functions.

• Legal, finance and/or accounting experience.
• Experience maintaining risk registers, compliance trackers or audit action logs.
• Demonstrated initiative in leading process improvements and projects beyond core responsibilities.
• Experience guiding or training colleagues on tools, systems or processes.