Workplace Specialist

Job Description

Job Responsibilities

• Monitor all areas within the facility to ensure a pleasant workplace experience and manage the email alias as the central source for all Workplace and Facility requests
• Track, coordinate, and execute Workplace requests through the ticketing system, assign to team members, confirm follow-through to completion, coordinate schedules, manage logistics, and oversee purchase orders
• Create and manage work orders in a third-party system, ensure vendors complete tasks promptly, oversee the Workplace budget, create purchase orders, and ensure accurate invoice submission and payment
• Ensure compliance with Tesla safety protocols and alignment with EHS guidelines
• Coordinate furniture deployment, maintenance, and inventory along with office moves in collaboration with users and vendor management
• Collaborate with other Workplace representatives to develop, implement, and maintain Workplace processes with emphasis on continuous improvement and maintain relationships with onsite stakeholders
• Manage office supplies and breakroom amenities to ensure adequate stock

Job Requirements

• Positive attitude and customer service-oriented mindset with excellent listening, organizational, and communication skills, ability to multitask effectively, and balance of attention to detail with big-picture perspective
• Strong work ethic with proven track record of following through on tasks, leadership qualities, and ability to work well within a team
• Ability to thrive in a fast-paced environment with shifting priorities and demands
• Project-oriented mindset to oversee projects until completion
• Proficiency in Microsoft Office Suite and competent computer skills
• Willingness to work weekends or nights as needed to meet project deadlines or emergencies and openness to taking on Workplace and Facility tasks beyond regular responsibilities
• Willingness to travel to other sites to assist in projects or events as the organization is national