In-N-Out

Fast food chain serving made-to-order burgers

Administrative Assistant 2 - Family Office, Finance & Investments team

Executive Support +1Updated on Nov 13

Full-timeFranklin, TN, USA$25.96 - $30 /hr

About the Job

Requirements

A bachelor's degree is preferred.
At least 3 years of experience in an administrative role; experience in a family office, wealth management, private equity, financial services, or executive support environment is preferred.
Experience with expense management software such as Concur or QuickBooks is preferred.
General knowledge of or interest in finance, accounting, or investments is preferred.
Experience working with and supporting high-net-worth individuals is a plus.
Written and verbal communication skills and the ability to interact professionally with all levels of management are required.
Ability to manage multiple calendars is required.
Experience coordinating and booking travel is required.
Exceptional attention to detail and the ability to maintain accurate records, manage documentation, and handle data precisely are required.
Problem-solving ability and willingness to support routine administrative functions and special projects are required.
Ability to handle sensitive and confidential information with discretion, integrity, and professionalism is required.
Organizational and time-management skills, including the ability to prioritize multiple responsibilities and meet deadlines in a fast-paced environment, are required.
Ability to work independently while contributing positively to a collaborative team environment is required.
Ability to manage competing priorities while keeping sight of broader objectives is required.
Resourcefulness, proactivity, adaptability, and willingness to assist across functions and take on tasks outside core responsibilities as business needs evolve are required.
A strong customer-service orientation and commitment to supporting internal and external stakeholders are required.

Responsibilities

Perform administrative tasks and projects for the Family Office department, including scheduling meetings, answering phones, handling requests, and managing correspondence.
Coordinate and book team travel, including flights, hotels, and car rentals.
Manage team expenses and receipts using travel and expense management software such as Concur or QuickBooks.
Maintain confidential files, records, and sensitive information with discretion.
Coordinate communications and document requests with outside professionals, including attorneys, tax advisors, bankers, insurance brokers, and investment managers.
Coordinate daily tasks with the team to optimize workflow.
Help manage department calendars, plan meetings, and handle day-to-day administration.
Support project management by creating and updating workflows, preparing and providing documentation to internal teams, and tracking information.
Assist with preparing, organizing, and distributing meeting materials, including PowerPoint presentations and booklets for C-level and executive meetings.
Coordinate department special events, including lunches, parties, and team outings.
Develop working relationships throughout the company and with outside organizations and vendors as an extension of the Family Office team.
Assist in other areas as needed.

Desired Qualifications

Experience in an administrative role within a family office, wealth management, private equity, financial services, or executive support environment is preferred.
Experience with expense management software such as Concur or QuickBooks is preferred.
General knowledge of or interest in finance, accounting, or investments is preferred.
Experience working with and supporting high-net-worth individuals is a plus.
A bachelor's degree is preferred.

Come join our family at In-N-Out Burger!

In-N-Out Burger's Family Office team has an excellent opportunity for an Administrative Assistant II located in Franklin, TN. The Family Office department is responsible for managing various financial, investment, and business functions for the organization. This position will report to the Senior Director of Family Office, and will be responsible for supporting the administrative needs of the Family Office team, including direct support of the department Senior Director.

This role is based full time in-office

General Responsibilities

•Responsible for administrative tasks and projects for the Family Office department, such as scheduling meetings, answering phones, handling requests, and managing correspondence

•Coordinate and book travel for the team, such as reserving flights, hotels, and car rentals

•Manage expenses and receipts for team, using travel and expense management software (i.e. Concur or QuickBooks)

•Maintain confidential files, records, and sensitive information with a high degree of discretion

•Coordinate communications and document requests with outside professionals, including attorneys, tax advisors, bankers, insurance brokers, and investment managers

•Coordinate daily tasks with the team to optimize workflow

•Help manage department calendars, plan meetings, and execute the day-to-day administration

•Help with project management, such as creating and updating workflows, preparing and providing documentation to internal teams, and tracking information

•Assist with preparing, organizing, and distributing materials for meetings, including PowerPoint presentations and booklets for C-level and Executive meetings

•Coordinate department special events (i.e. lunches, parties, team outings)

•Develop strong working relationships throughout the company, and with outside organizations and vendors, as an extension of the Family Office team

•Be part of a team-oriented department and assist in other areas as needed

Work Schedule + Benefits

•Full-time position, Non-Exempt

•Office Hours in Franklin, TN: Monday-Friday, 8:00 am-5:00 pm

•Department needs will call for occasional overtime

•Excellent Benefits, to include Medical, Dental, Vision, Life Insurance, FSA’s, 401(k)/Profit Sharing Plan, Adoption Assistance, Education Reimbursement, Supplemental Health Plans and Pet Insurance

•Salary Pay Range is $25.96 - $30.00 per hour

The above represents the expected pay range for this job requisition. Ultimately, in determining your pay, we'll consider your experience and other job-related factors.

Qualifications

•Bachelor's degree, preferred

•3-5 years’ minimum experience in an administrative role, preferably within a family office, wealth management, private equity, financial services, or executive support environment

•Experience with expense management, such as Concur or QuickBooks, preferred

•General knowledge of or interest in finance, accounting, or investments, preferred

•Experience working with and supporting high net worth individuals is a plus

•Excellent written and verbal communication skills; ability to interact professionally with all levels of management

•Proven ability to manage multiple calendars

•Experience with coordinating and booking travel

•Exceptional attention to detail with a demonstrated ability to maintain accurate records, manage documentation, and handle data with a high degree of precision

•Strong problem-solving skills and a "no task is too small" mindset, with the ability to support both routine administrative functions and special projects

•Demonstrated ability to handle sensitive and confidential information with discretion, integrity, and professionalism

•Strong organizational and time-management skills with the ability to effectively prioritize multiple responsibilities and meet deadlines in a fast-paced environment

•Ability to work independently while contributing positively to a collaborative team environment

•Capacity to manage competing priorities while keeping sight of big-picture objective

•Resourceful, proactive, and adaptable with a willingness to assist across a variety of functions and take on tasks outside of core responsibilities as business needs evolve

•Strong customer service orientation and commitment to delivering exceptional support to internal and external stakeholders

ABOUT In-N-Out Burger

In-N-Out Burger was founded in 1948 by Harry and Esther Snyder in Baldwin Park, California, and remains privately owned and operated. Under the direction of the Snyder family, the company has opened restaurants throughout California, Nevada, Arizona, Utah, Texas, Oregon, Colorado, Washington, Idaho and Tennessee. In-N-Out Burger’s menu has remained the same since 1948, and we have maintained a simple philosophy – serve only the highest quality product, prepare it in a clean and sparkling environment, and serve it in a warm and friendly manner. We have built a reputation for fresh, made-to-order foods prepared and served by friendly, well trained Associates.

About the Company

In-N-Out

Fast food chain serving made-to-order burgers

In-N-Out Burger operates a chain of fast-food restaurants focused on serving simple, high-quality, made-to-order burgers and fries. Their core product is a straightforward menu of patties, fresh ingredients, and classic combinations, prepared to order and served in clean surroundings by friendly staff. The company emphasizes consistent quality and hospitality, maintaining no menus changes since 1948 and keeping operations privately owned by the Snyder family. This focus sets them apart from many competitors who offer broader menus and corporate ownership. The goal is to deliver a consistently high-quality product in a clean, welcoming environment with attentive service.

Company size: 5,001-10,000
Company stage: Not listed
Total funding: Not listed
Headquarters: Irvine, CA
Founded: 1948

Recently Posted Jobs

Explore more opportunities at In-N-Out

See more jobs