Office Aide

Overview

OUR COMMITMENT TO EQUITY

The Y actively promotes a culture free from bias and injustice. We are dedicated to removing institutional and systemic barriers that result in oppression and racism. We will be accountable to marginalized communities for creating equitable and sustainable environments where social justice is woven into every facet of our programs, and by caring for our communities in a culturally versatile and respectful manner.

COMPENSATION: $95/day, Staff returning to the same or equivalent job for the second season: $101/day, Staff returning to the same or equivalent job for third season: $107/day, staff returning to the same or equivalent job for 4 or more seasons: $113/day. 

SUMMARY

Office Aides provide administrative support in Camp Orkila’s main office and camp store, communication and support for members and guests, and leadership to staff at Camp Orkila on beautiful Orcas Island, WA. Office Aides support camp programs generally including facilitating camp activities and supervising youth participants as needed. Office Aides are supervised by Assistant Directors and perform other duties as assigned. This position may be an authorized driver.   .

To learn more about working with Camp & Outdoor Leadership at the Y, please visit us online at www.campingandoutdoorleadership.org

What you'll get from working at The Y

• Membership to the YMCA of Greater Seattle
• Free access to mental health resources
• Rapidly-accruing paid time off (PTO) available immediately upon hire

*Some benefits only available to full-time staff

Responsibilities

ESSENTIAL FUNCTIONS

1. Supervises assigned seasonal staff by training, observing, coaching, providing feedback, evaluating, and assisting with problem solving. 
2. Supervises and assists with specific camper supervision.  Ensures that all campers are accounted for and safe at all times.
3. Provides leadership and supervision to any developing teen leaders placed with the group.
4. Provides professional and courteous communications with members and guests via email, phone, and in person.
5. Assists in managing the mail room, camp store, and/or laundry facilities.
6. Maintains high standards of housekeeping including bathrooms, cabins and main lodge. 
7. Assists in keeping all program equipment in working condition and available. 
8. Assists in maintaining all program areas in a safe and orderly condition. 
9. Communicates personal or camper/staff needs to supervisor in a timely manner.
10. Attends staff meetings.
11. Participates in and leads specific areas of staff training.
12. Maintains relevant American Camping Association standards.
13. Follows YMCA policies and procedures, including those related to medical and disciplinary situations, child abuse prevention and emergencies.
14. Other duties as assigned.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT

This job operates at a seasonal residential camp, both inside and outdoors.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear.  The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.  This position requires the ability to occasionally lift store or janitorial products and supplies, up to 50 pounds. 

POSITION TYPE/EXPECTED HOURS OF WORK  

This is a full-time, seasonal position. The usual camp workweek is six days on and one day off, including training, staff meetings, and regular duties. This summer camp position is exempt from minimum wage and overtime regulations per State of Washington wage and hour law.    

TRAVEL  

This position is required to live onsite at camp. All travel required for work will be done by YMCA Authorized Drivers.  

All employees and volunteers are responsible for adhering to abuse prevention policies, maintaining appropriate boundaries, completing required training, reporting suspicious or inappropriate behavior, and complying with mandated reporting requirements.

Responsible for ensuring staff are properly screened, trained, supervised and held accountable to the organization’s abuse risk management standards.

Qualifications

1. 21 years old or olderstrongly preferred
2. Current CPR and First Aid certification.
3. 1-2 years of experience with children; camps, childcare, tutoring, nannying, coaching
4. 1+ years of experience leading others as a supervisor or lead
5. Demonstrated experience planning and implementing group activities
6. Ability to participate in activities that involve rigorous physical activity in an outdoor setting including, but not limited to hiking, boating, camping, and swimming.
7. Current Washington State food handlers permit (paid course is provided as a part of training)
8. Ability to relate to parents/caregivers, campers, and staff in a professional manner.

This position requires driving:

Driving Duties Requirement
This role transports clients as an “authorized driver” for the YMCA of Greater Seattle (YGS) using an employer-provided vehicle. Driving duties for this role are Required. Driving roles are safety-sensitive. To become an authorized driver, you must be 21+, have possessed a driver's license for at least 3 years, and pass a drug screen that will test for impairing substances (including marijuana) in addition to meeting the driving record standards below:

YGS Driving Record Standards

Within the last three (3) years: No more than two (2) vehicle related suspension(s) and/or reinstatement(s). No more than two (2) moving violations and/or accidents.  Moving violations include, but are not limited to, the following: 

• Speeding 
• Improper Lane Change 
• Failure to Yield in Right-of-Way 
• Failure to Obey Traffic Signal 
• Failure to obey Traffic Sign

Within the last five (5) years: No Major Violations which include, but are not limited to, the following:

• DUI, DWI, OUI, OWI, BUI (Boating), Administrative Per Se, or Refusing to Test
• Driving with an open container of alcohol
• Reckless Driving
• Hit and Run – property damage only (Incidents resulting in injury fall under Permanent Disqualification)
• Racing
• Driving with a suspended/revoked license/insurance
• Speeding over 20 mph
• Fleeing and/or eluding police
• Any other felony driving conviction(s)

Driving records that result in permanent disqualification from driving duties:

• More than 3 DUI, DWI, OUI, OWI, BUI, Administrative Per Se, or Refusing to Test for entirety of driving history. 
• More than 3 Driving with a suspended/revoked license 

• Hit and Run resulting in bodily injury or death
• Manslaughter/felony death by motor vehicle

If applicable, other combinations of applicable education, training, and experience which provide the knowledge, abilities, and skills necessary to perform effectively in the position may be considered.

PREFERRED EDUCATION AND EXPERIENCE

• Previous camp experience

• One or more years of applicable education, training, and/or experience, which provide the knowledge, abilities, and skills necessary to perform effectively in the position.

• Knowledge of and previous experience with diverse populations (language, culture, race, physical ability, sexual orientation, etc.). Ability to speak any language in addition to English may be helpful.

• Current Wilderness First Aid certification (paid course is provided as a part of training)

• Experience with anti-racism practices and coalition building.

MISSION STATEMENT

Building a community where all people, especially the young, are encouraged to develop their fullest potential in spirit, mind, and body.

OUR VALUES

• Respect

• Responsibility

• Honesty

• Caring

• Passion for Excellence

YGS is an equal opportunity employer and is committed to creating a diverse and equitable work environment. Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by local, state, or federal law.

All job offers are contingent on the results of a background check. We participate in the Federal E-Verify system.