Tesla

Makes electric cars, robotaxis and grid batteries

Design Project Coordinator - Infrastructure

Project ManagementConfirmed live in the last 24 hours

Full-timeNo salary listed

About the Job

Requirements

A minimum of 2 years of experience in a supportive capacity, preferably within an engineering, architecture, or construction firm.
A degree in a STEM field (Computer Science, Technology, Engineering, or Mathematics), or equivalent experience.
Strong time management and prioritization skills, with the ability to adapt in a fast-paced environment.
Strong verbal and written communication skills, attention to detail, and a sense of urgency.
Intermediate to advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word, and PowerPoint) and Bluebeam or equivalent.
Proficiency in Revit, SQL, Java, Python, Microsoft Power BI, and Tableau to contextualize team data for executive presentations.
Ability to work independently with minimal guidance.

Responsibilities

Initiate projects, including contracts, requests for proposals, work authorizations, creating and maintaining project directories, and opening project and sub-project numbers.
Maintain logs covering project IDs, scope, schedule, and responsible parties, and coordinate meetings and prepare agendas and notes.
Perform design documentation and construction administration tasks, including contract and invoice management, design review documentation, requests for information and submittal logs, and weekly engineering, procurement, and construction team reports.
Conduct site visits to review and document existing conditions or construction progress.
Coordinate with authorities having jurisdiction, including permit submissions, project reviews, fee processing, and tracking permit budgets and folders.
Complete project close-out tasks, including archiving as-built documentation covering plans, equipment schedules, and single-line consolidation.
Establish intake workflows, lead weekly project and ticket meetings, gather data from Design Managers and Construction Managers to populate Gantt charts, and develop key performance indicators with feedback loops into project delivery.
Drive collaboration between Engineering disciplines, Construction, Manufacturing, and Production to align team goals with company priorities.
Understand project opportunities and challenges, organize information into concise and complete messages, and document and communicate information to every team member.

Category	Construction & Facilities
Location	PALO ALTO, California
Requisition ID	277016
Type	Full-time

Job Description

Tesla is looking for a motivated and accomplished Design Project Coordinator to join our infrastructure team. The role requires a highly organized mindset, a passion for driving multi-disciplinary projects, and an unparalleled ability to pull people together to make things happen. Our program schedules push the limits of what is physically possible. This requires you to be extremely detail oriented, identify real hard barriers and drive the cross-functional teams to execute quickly at high quality. You will drive collaboration between Engineering disciplines, Construction, Manufacturing and Production to ensure our team’s goals are aligned with company priorities. You will work to understand the opportunities and challenges of each project, organize scattered information into a concise and complete message, document and communicate to every team member.<p>The team has open positions in Fremont, CA and Palo Alto, CA.</p>

Job Responsibilities

Project Start-Up/Initiation including contracts, RFPs, work authorizations, creation and maintenance of project directories, and opening project/sub-project numbers
Maintenance of logs covering project IDs, scope, schedule, and responsible parties, along with meeting coordination and preparation of agendas/notes
Design Documentation and Construction Administration tasks including contract/invoice management, design review documentation, RFI/Submittal logs, and weekly EPC team reports
Site visits to review and document existing conditions or construction progress
Coordination with AHJs including permit submissions, project reviews, fee processing, and tracking permit budgets and folders
Project Close-Out tasks including as-built documentation archiving covering plans, equipment schedules, and single line consolidation
Establish intake workflows, lead weekly project/ticket meetings, gather data from Design Managers/CMs to populate Gantt charts, and develop KPIs with feedback loops into project delivery

Job Requirements

Minimum 2 years of experience in a supportive capacity, preferably within an engineering, architecture, or construction firm
Degree in a STEM field (Computer Science, Technology, Engineering, or Math) or equivalent experience
Strong time management and prioritization skills with the ability to adapt in a fast-paced environment
Superior verbal and written communication skills with sharp attention to detail and a strong sense of urgency
Intermediate to advanced proficiency in MS Office Suite (Outlook, Excel, Word, PowerPoint) and Bluebeam or equivalent
Proficiency in Revit, SQL, Java, Python, Microsoft Power BI, and Tableau to contextualize team data for executive presentations
Demonstrated ability to work independently with minimal guidance as a proactive, self-motivated self-starter

About the Company

Tesla

Makes electric cars, robotaxis and grid batteries

Tesla makes electric cars and batteries that store power for homes and utilities, and it develops self-driving software and humanoid robots. In 2023, its Model Y became the first electric vehicle to rank as the world's best-selling car. Buyers order the Model 3 sedan, Model Y SUV, or Cybertruck pickup directly from Tesla instead of through dealers, and they charge on its Supercharger fast-charging network. It also sells Megapack and Powerwall batteries, runs a robotaxi service, and charges drivers a monthly fee for self-driving software that still needs their supervision. Tesla was founded in 2003, with Elon Musk as its lead early investor and a recognized co-founder, and it is based in Austin, Texas.

Company size: 10,001+
Company stage: IPO
Headquarters: Austin, TX
Founded: 2003

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