Highmark Residential
Multifamily property management
Assistant Property Manager
Travel and overnight stays may be required; occasional assignment to other Highmark communities may be required.
About the job
- A high school diploma or equivalent.
- High-school-level mathematical skills to calculate prorations and bank deposits.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office, including Word and Excel, Outlook, and the internet.
- Strong proficiency in property management software, preferably Yardi.
- Leadership and team-building skills.
- A valid driver's license.
- Reliable transportation to attend meetings and purchase or pick up supplies.
- A means of communication to be contacted at home and respond in emergencies.
- Availability for overtime, weekend, holiday, and evening work.
- Willingness to be assigned to other Highmark communities as needed.
- Collect and secure rental payments.
- Scan daily bank deposits and verify their accuracy.
- Assist the Community Director with daily rate approvals in YieldStar.
- Input daily activity transactions in Yardi and clear outstanding validations.
- Prepare accounting records and reports, including deposit accounting and monthly closeout.
- Verify the accuracy of move-outs for integration with the rental collection company.
- Deliver late-rent letters and notices to vacate, and contact residents with unpaid or owed rent daily.
- Handle bad-debt collection until no longer applicable.
- Assist with the eviction process and follow orderly and timely policies for local municipalities.
- Enter activity into Yardi for daily, weekly, and monthly checklists, including Skip Watch information when applicable.
- Assist the Community Director with Apartment Ratings responses.
- Assist the team in achieving positive SatisFact scores.
- Assist with leasing duties, including showing apartments and preparing leases through electronic signature when applicable.
- Maintain organized community-office files.
- Maintain working knowledge of laws, rules, and regulations concerning apartment leasing and management, including Fair Housing, collections, evictions, towing, and pool enclosures.
- Prepare accurate and complete reports in a timely manner.
- Handle or assist with receiving, recording, preparing, and following up on work orders for residents' service requests.
- Assist with inspections of vacant apartments and take appropriate action to prepare them for market-ready status.
- Promote resident retention by assisting with the renewal program.
- Perform periodic inspections of common areas, including balcony and patio inspections.
- Report observed maintenance problems.
- Assist with planning and preparing resident functions.
- Comply with policies and procedures in the operations manual.
- Comply with company safety policies and rules and use required safety equipment.
- Assume Community Director duties as directed.
- Provide courteous and helpful service to residents, prospective residents, and coworkers.
- Perform other duties assigned by the Community Director.
- Travel and overnight stays may be required.
- Apartment management experience.
- Tax Credit experience.
About the company
Highmark Residential is a multifamily residential property-management company. It manages apartment communities, handling leasing, resident service, maintenance, marketing, budgeting, and property performance. The company works for property owners and investment partners while serving residents through on-site teams. Community operations connect with regional management, construction support, revenue strategy, accounting, technology, and corporate services. Roles span property leadership, leasing, maintenance, resident service, marketing, finance, and administration. Its portfolio spans apartment communities across multiple U.S. markets.
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