Litigation Docket Specialist

Job Summary

The Litigation Docket Specialist is responsible for managing and maintaining the legal docketing system, working with firm attorneys and staff and using the firm’s litigation docketing software. This role provides timely and detailed service to ensure all critical deadlines, court dates, and case-related events are accurately recorded, tracked, and communicated to attorneys and staff. The specialist works closely with legal teams to review court filings, monitor rules and procedures, and update the docket database with relevant information. The Specialist also provides comprehensive administrative and filing support, assists in departmental initiatives, special projects, and handles a variety of docketing and calendaring tasks.

Job Responsibilities

• The Litigation Docket Specialist is responsible for calculating, recording and docketing litigation related deadlines for matters pending in state and federal courts, as well as arbitrations and mediations, and monitoring associated reminders, emails and reports.
• Review court filings, orders and notices to identify important dates and requirements; enter case information, activity, and deadlines into firm docket system.
• Ensure compliance with court rules, local procedures, and firm policies regarding docketing.
• Communicate and coordinate with case teams to review and confirm court deadlines and instructions; communicate deadlines and changes to case teams promptly.
• Research and/or monitor cases with the use of various online resources, and provide court filing and service information.
• Respond promptly and professionally to information requests from attorneys and professional staff regarding docketed dates, agency and court rules and procedures.
• Generate calendar reports and queries for case teams based upon standard procedures, and generate custom docket reports and queries as requested.
• Assist with service and filing of court documents.
• Perform Electronic Court Filings in Federal, State and Appellate Courts.
• Assist with development of department policies and procedures and innovation related projects.
• Occasional travel to local courts and agencies.
• Other duties as assigned to fully meet the requirements of the position.

Knowledge, Skills and Abilities

• Minimum two (2) years docketing experience in a law firm docket department required.
• Strong familiarity with litigation docketing and calendaring procedures.
• Strong working knowledge of California Civil Practice Law and Rules, the Federal Rules of Civil and Appellate Procedure and ability to navigate other bodies of rules and procedures as needed.
• Proficiency in utilizing docketing software (i.e. eDockets, CompuLaw, CourtAlert) for calendaring and reporting.
• Knowledge of various court websites, docket searching and document retrieval databases (PACER, Lexis/Nexis, Westlaw, File & Serve Express etc.).
• Strong knowledge of federal and state e-filing procedures and technologies.
• Proficient with Microsoft Office suite applications.
• Strong attention to detail and ability to prioritize tasks in a high-pressure environment.
• Excellent communication, time management and organizational skills.
• Strong collaborative skills and flexibility to adapt to changing department procedures when necessary.
• Strong communication, problem-solving and service skills.
• Available to work overtime and/or do limited business travel.

Education

The position requires a Bachelor’s Degree. Equivalent training and legal experience may substitute for education.

Experience

The position requires a minimum of two (2) years of docketing experience during which knowledge, skills and abilities relevant to the position were attained.

Pay Range