Human Resources Officer

Job Description

Recruitment & Onboarding

· Coordinate end-to-end recruitment activities, including job requisitions, postings, candidate sourcing, screening, interview scheduling, reference checks, offer administration, and onboarding.

· Ensure vacancies are accurately and promptly advertised across approved recruitment platforms, including

Smart Recruiters, LinkedIn, the Curtin Singapore website, the Navitas Careers website, recruitment agencies, and other relevant job portals.

· Monitor and maintain job postings to ensure accuracy, consistency, and compliance with organisational requirements.

· Support hiring managers throughout the recruitment and selection process and provide timely updates on hiring progress.

· Conduct reference checks and pre-employment verification for shortlisted candidates.

· Support HR Manager in preparing employment contracts, onboarding documentation, and new hire records.

· Assist HR Manager in coordinating employee induction and orientation programmes to facilitate positive onboarding experience.

Employee Lifecycle Management

· Administer employee records and support employee movements

· Assist in the monthly payroll process by preparing and verifying payroll-related information with Time and attendance records.

· Support statutory submissions, including CPF, SDL, IRAS reporting, and tax clearance documentation.

· Maintain accurate payroll and employee records and ensure timely filing of HR documents.

· MOM Reporting & Work Pass Administration

· Assist with Foreign Workers Visa management i.e. work pass applications, renewals, cancellations, and related documentation.

· Support the preparation and submission of MOM reports and other employment-related regulatory requirements.

· Maintain accurate records of employee work pass and immigration statuses.

EduTrust Compliance & Audit Support

· Maintain HR records and documentation in compliance with EduTrust requirements and support internal and external audits.

Employee Engagement

· Assist in employee engagement, wellness, communication, and recognition initiatives.

· Support employee engagement initiatives and workplace well-being programmes.

· Coordinate the administration of employee surveys, including annual staff satisfaction surveys, pulse surveys, and other feedback initiatives.

· Support communication and engagement activities to promote employee participation and feedback.

Qualifications

Minimum of post-secondary qualification (Essential).

Degree plus post graduate qualifications in related discipline (Preferred).

Knowledge and application of HRIS and WHS systems and processes high desirable.

Additional Information

Technical / Professional Expertise:

Pragmatic HR Generalist (at least 3 years generalist HR experience in a progressive environment) motivated by a 'virtual and distributed' role who has the ability to operate independently with little day-to-day direction.

Good knowledge of HR operations, including recruitment, onboarding and offboarding, employee lifecycle management, work pass and visa administration, payroll support, and compliance. Proficient in HRIS/HRMS systems, with a sound understanding of Singapore employment legislation and statutory requirements.

Good customer focus and commitment, balanced with owning and supporting the HR generalist agenda.

Ability to adjust rapidly to new situations.

Strong interpersonal and facilitation skills, able to build credible, trusting and respectful relationships with all levels of employees.