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Rotech Healthcare

FDA-authorized daytime therapy for mild OSA

Associate Executive Projects

Program ManagementPosted on Nov 13
Full-timeOrlando, FL, USANo salary listedIn-person

About the Job

Requirements

  • A high school diploma or GED equivalent is required.
  • Experience with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, and project management tools such as Trello, Asana, or Monday.com is required.
  • Effectively communicate in English, both orally and in writing.
  • Demonstrate organizational, prioritization, and time-management skills.
  • Create executive-quality presentations, reports, and business documents.
  • Demonstrate customer service and relationship-building skills.
  • Apply problem-solving, analytical, and critical-thinking abilities.
  • Work independently while supporting executive leadership.
  • Maintain professionalism, discretion, and confidentiality.
  • Adapt to changing priorities and emerging business initiatives.
  • Use advanced Microsoft Excel features, including formulas, pivot tables, data analysis, reporting, and spreadsheet management.
  • Use Microsoft 365 applications, including Outlook, Teams, SharePoint, PowerPoint, and Word.
  • Use document management systems and perform records administration and data entry.
  • Use email, internet research, and office equipment including fax machines, copiers, printers, phones, and computers or tablets.
  • Meet the position's physical demands, including lifting and carrying office equipment at times and sitting, walking, standing, talking, listening, and viewing small print on computer or tablet screens and paperwork.
  • Meet employment contingencies as applicable: background check, drug screen, healthcare facility credentialing, and a valid driver's license in the state of residence with a clean driving record.

Responsibilities

  • Coordinate and support executive-level projects from initiation through completion.
  • Track project milestones, action items, deadlines, deliverables, and reporting requirements.
  • Prepare agendas, meeting materials, status updates, presentations, and executive reports.
  • Follow up with internal departments, vendors, and business partners to support timely project execution.
  • Maintain project documentation, records, and executive reporting materials.
  • Identify and escalate project risks, delays, or issues as appropriate.
  • Develop executive summaries, strategy documents, and planning materials for leadership review.
  • Support implementation and follow-through of organizational initiatives and priorities.
  • Communicate professionally with internal departments, vendors, business partners, customers, and prospective customers.
  • Draft, edit, proofread, and distribute professional correspondence, reports, presentations, and business communications.
  • Conduct customer outreach and follow-up activities as needed to support project initiatives.
  • Coordinate communications across departments to facilitate project execution.
  • Maintain professionalism, discretion, and confidentiality in written and verbal communications.
  • Represent executive leadership professionally in interactions with internal and external stakeholders.
  • Participate in evaluating, testing, and launching new business initiatives, products, and services.
  • Support pilot programs and early-stage business development efforts, including customer outreach and engagement as required.
  • Gather customer feedback and provide insights to support process improvement and operational integration.
  • Coordinate efforts among sales, marketing, operations, and executive leadership during pilot and implementation activities.
  • Track performance metrics, customer interactions, and project outcomes during testing and evaluation.
  • Assist in developing recommendations, workflows, documentation, and implementation strategies.
  • Take on hands-on responsibilities during startup and testing phases of new initiatives as needed.
  • Coordinate grant-related activities across multiple stakeholders.
  • Organize grant timelines, documentation, submission requirements, and reporting obligations.
  • Coordinate information gathering from internal departments and external partners for grants.
  • Monitor grant deadlines and ensure timely completion of grant-related activities.
  • Assist leadership in identifying grant opportunities and supporting documentation requirements.
  • Maintain grant records, submissions, reporting documentation, and related files.
  • Assist with special projects, executive initiatives, and business development activities.
  • Develop presentations, reports, communications, marketing materials, and other business documents.
  • Research vendors, products, services, market trends, and strategic opportunities.
  • Coordinate project timelines and deliverables to support successful execution.
  • Transform executive concepts and ideas into actionable plans and completed projects.
  • Support development of executive presentations and leadership-level materials.
  • Maintain spreadsheets, databases, project trackers, and reporting systems.
  • Compile, analyze, and organize information for executive and leadership reporting.
  • Organize and maintain electronic and physical records.
  • Complete required filings, documentation, and recordkeeping activities.
  • Verify data accuracy and audit information for completeness.
  • Support document management and workflow processes.
  • Generate reports and summaries to support business decision-making.

Desired Qualifications

  • An Associate's or Bachelor's degree in Business Administration, Communications, Marketing, Project Management, Operations Management, or a related field is preferred.
  • Three years of experience in project coordination, executive support, business operations, communications, administration, or a related field is preferred.
  • Experience managing multiple projects and deadlines simultaneously is preferred.
  • Experience working with cross-functional teams and organizational stakeholders is preferred.
  • Experience supporting senior leadership or executive teams is preferred.
  • One year of related work experience is preferred.
  • Experience with project management software or project tracking tools is preferred.

About the Company

Rotech Healthcare

FDA-authorized daytime therapy for mild OSA

Rotech Healthcare offers a non-invasive daytime therapy for people with mild obstructive sleep apnea and chronic snoring, centered on the eXciteOSA device. The device uses intraoral electrical muscle stimulation during the day to train the muscles that support the airway, and it is FDA-authorized for daytime use. It differentiates itself by targeting mild cases with a simple, convenient regimen and selling directly to consumers through its website and authorized distributors, with a focus on clinically supported results. The goal is to improve nighttime sleep quality and overall well-being by reducing OSA symptoms and snoring.

Company size
1,001-5,000
Company stage
Acquired
Total funding
$6.5M
Headquarters
Orlando, FL
Founded
1981

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