Office Manager

Introduction

Join us at AIT, where we believe every day presents an opportunity to make a global impact!

We’re problem solvers, driven by our curiosity and creativity, in endless pursuit of solutions for our customers. Together, we champion the strength of our global teams. And, as trusted advisors, we go above and beyond, working together in a supportive and collaborative environment to ensure customer satisfaction. 

Through the company's continued growth, we challenge ourselves to be better, continuously learning and growing in our dynamic environment. Helping others is at the core of our culture, join us in finding fulfillment by giving back to our local communities as the united team that is AIT.  Find out what our people deliver.® means when you come move the world with us!  

Hear directly from our teammates at AIT Worldwide Logistics and make us the next stop on your career journey.

Overview

AIT is seeking a proactive Office Manager to join their team. The ideal candidate will provide comprehensive support, exhibit strong time management skills and be detail oriented. The role is responsible in coordinating office services and related activities while maintaining a pleasant work environment, ensuring high levels of organizational effectiveness, communication and regulatory affairs compliance.

Responsibilities

• Ability to participate as the safety committee chairperson.
• Ability to train new leaders on the expense and travel Concur system.
• Creates and processes post approval any leader monthly expenses.
• Logs notes and follow up action items from key leadership meetings.
• Supplies inventory and ordering of office supplies, warehouse supplies, and cleaning supplies.
• U.S. Mail coordinator.
• Update the LAX extension list.
• Organize community events.
• Order calendars and holiday gifts For Station and the LAX sales team.
• Book hotel stays for AIT Employees or guests visiting LAX station.
• Assist HR photos for AIT teammates, remind employees to sign up for new enrollments.
• Assist with audits, fire/customs/TSA Inspection, regulatory compliance in general.
• Coordinate conference room space with LAX, and Regional Employees. Coordinate conference calls for the sales team.
• Order business cards for LAX Managers & LAX sales.
• Coordinate employee luncheons, and employee anniversaries.
• Set up vendors with corporate accounts payable and ensure vendors are paid.
• Property liaison working with external vendors on maintenance and repairs.
• Work with janitor, management, employees, that facility remains clean and orderly.
• Assist with upgrading the company facility as needed to maintain continuous improvement.
• Lead initiatives surrounding recycling electronics and shredding old AIT documents.
• Log notes and follow up action items from key leadership meeetings.
• Handle the setup of badges
• Other duties as assigned.
• The wage range for this position is $68,140.00-$102,220.00 and may vary based on geography as well as relative knowledge, skills, abilities, and experience.
•  

Qualifications

• A team player who works well with others – being respectful to our teammates is a Core Value!
• A strong work ethic with an appreciation for ownership, independence, accountability and autonomy in your role.
• Growth mindset – being passionate about your craft, always looking for ways to improve yourself and the company, being open to change and doing things differently.
• Customer service focus – we serve a wide variety of customers, both internal and external, and building relationships is a part of our culture!

Other Skills We Hope to See:

• Bachelor’s degree preferred
• 3-5 years’ Customer Service
• Must have strong organizational skills and attention to detail
• Flexibility to adapt to shifting priorities.
• Independent thinker with the ability to work effectively with minimal supervision.
• Advanced knowledge working with the Microsoft Office Suite – particularly how to create PowerPoint presentations, basic formulas in Excel, mail merges, tracking changes and editing in Word.
• Strong interpersonal and communication skills
• Ability to work in a fast pace high volume environment
• Ability to handle matters with sensitivity and confidentiality is a must!

What AIT Can Offer You

In addition to your base compensation, you may be eligible for a bonus based on achievement of business and/or individual performance metrics (dependent on position). Benefits offered include Medical, Prescription, Health Savings Account, Flexible Spending Accounts, Dental, Vision, Life, AD&D, Disability, Supplemental Health, Employee Support, Paid Parental Leave, Pet Insurance, 401(k) and Tuition Reimbursement. In addition, teammates may be eligible for up to 10 to 20 days of vacation (depending on tenure), 2 personal days, 1 floating holiday, 5 sick days, 5 volunteer hours, and 6 company holidays (plus Veterans Day for Veterans) annually.

About AIT Worldwide

AIT Worldwide Logistics is a global freight forwarder that helps companies grow by expanding access to markets all over the world where they can sell and/or procure their raw materials, components and finished goods. For more than 40 years, the Chicago-based supply chain solutions leader has relied on a consultative approach to build a global network and trusted partnerships in nearly every industry, including aerospace, automotive, consumer retail, energy, food, government, high-tech, industrial, life sciences and marine. Backed by scalable, user-friendly technology, AIT’s flexible business model customizes door-to-door deliveries via sea, air, ground and rail—on time and on budget. With expert teammates staffing more than 150 worldwide locations in Asia, Europe and North America, AIT’s full-service options also include customs clearance, warehouse management and white glove services.

AIT Worldwide Logistics is an Equal Opportunity Employer – M/F/Veterans/Disabled. If you are unable to apply online due to a disability, contact Human Resources at 630-766-8300 ext 5218.