Events Coordinator

Overview

e3 Diagnostics is the leading provider of audiology equipment sales and service solutions in the United States. With over 30 offices strategically located nationwide and staffed with teams of highly experienced hearing and balance instrument experts, we bring local expertise that is unmatched by any others in the field of audiological instrumentation.

The Events Coordinator is responsible for the planning and execution of local exhibiting events, and directly interacts with internal field teams, Training, and vendors. The role is directly responsible for the planning, execution, and metrics for e3 Diagnostics local conventions and training events.

Compensation: $60-70K yearly salary based on experience.

Full-time benefits include:

• Medical, dental, prescription, and vision benefits 
• 24/7 virtual medical care 
• Employee Assistance Program for you and your family 
• 401(k) with company match
• Company-paid life insurance 
• Supplemental insurance for yourself, your spouse/partner, and your children 
• Short-term and long-term disability insurance 
• Pre-tax Health Savings Account and Flexible Spending Accounts for Health Care and/or Dependent Care 
• Pet Insurance 
• Commuter accounts 
• Employee Perks (tech discount) 

Responsibilities

• Responsible for supporting 75+ national and local exhibiting events, including booth procurement, resource distribution, monitoring brand consistency, and coordinating supporting advertising.
• Gather all leads and prospects from event exhibitors and assign opportunities to Sales Representatives in Salesforce.
• Monitor Event ROIs, gather direct feedback from exhibitors, and make recommendations for subsequent budget and re-attendance.
• Select and procure on-brand giveaways and apparel for exhibiting, workshops and internal meetings. Ensure timely delivery and maintain inventory as needed.
• Work closely with Brands, e3 Diagnostics Regional Sales Managers, and Training to establish KOL speaking engagements & CEUs that feature Diagnostics expertise and deliver additional value to our customers. Coordinate CEU submissions as needed.
• Gather customer testimonials, pictures, and information from events for social media.
• Review localized marketing metrics, communicate upcoming promotions, etc.
• through quarterly meetings with each West/East District Sales Manager.
• Learn the basic product features and benefits of audiology, balance, and occupational health equipment and the services we provide to customers.

Qualifications

• Strong verbal and written communication skills, with the ability to communicate professionally with internal teams and external partners.
• Highly organized and detail oriented, with the ability to manage multiple tasks and priorities in a fast-paced environment.
• Ability to collaborate effectively as part of a team and work well with cross functional partners.
• Strong project coordination skills with attention to detail and follow through.
• Comfortable following established processes, timelines, and instructions to meet deadlines.
• Willingness to learn new tools, systems, and processes and take direction as needed.
• Team oriented mindset with a positive attitude and eagerness to support shared goals.
• Reliable and dependable, with a strong sense of responsibility and professionalism.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or similar software.

Education and Experience:

• High school diploma or equivalent required. Bachelor’s degree in marketing, Communications, Event Management, Business, or a related field preferred.
• Equivalent combination of education and relevant work experience will be considered.
• 1-3 years relevant experience in marketing, events, communications, or a related field.
• Prior exposure to event logistics, vendor coordination, marketing materials, or CRM tools (e.g., Salesforce) is a plus.

Travel:

• Ability to travel as required, 1-3 times per year.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Physically able to reach, stretch, bend, and sit for long periods of time during a daily routine.
• Must be able to lift up to 25 pounds at times.

Pre-Employment Requirements:

• Clear background check including criminal history and education verification.

e3 Diagnostics is an Equal Opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, sex, national origin, disability, or protected veteran status.

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