Accounts Payable Assistant

POSITION SUMMARY

The Accounts Payable Associate provides financial, administrative, and clerical support to ensure timely and accurate processing of invoices and related transactions. This role is responsible for validating, reconciling, and maintaining accurate records in accordance with company policies and established procedures. The AP Assistant collaborates closely with Purchasing, Accounting, Payments, and the broader AP team to resolve discrepancies, support supplier inquiries, and contribute to process improvement initiatives.

RESPONSIBILITIES

1. Receive, validate, and process invoices in Oracle following established timelines and compliance standards. 
2. Monitor and resolve invoices placed on hold, ensuring timely follow‑through until final posting. 
3. Perform corrections or adjustments to AP invoices within the ERP when required. 
4. Support Management with ad‑hoc tasks and reporting needs. 
5. Prepare import‑related reports, MIS summaries, and analyze invoice trends or exceptions. 
6. Demonstrate strong understanding of the Procure‑to‑Pay (P2P) cycle to ensure accurate transaction flow. 
7. Participate in continuous improvement initiatives to enhance efficiency and reduce processing errors. 
8. Review supplier statements and reconcile accounts to maintain accurate and healthy balances. 
9. Respond promptly to internal and external inquiries, providing clear status updates on AP items. 
10. Support monthly AP Unvouchered reviews, reconciling outstanding receipts versus invoices throughout the year. 
11. Monitor, follow up, and clear open prepayment entries to maintain accurate AP aging. 
12. Assist in automation and digitalization projects related to AP operations

QUALIFICATIONS

Minimum Job Qualifications: 

• Currently studying at the University (preferably accounting) or Technical Accounting Diploma
• 1 year experience in Accounts Payable, Treasury or payments positions.
• 1 year in Customer Service position.
• Proven proficiency in use of MS Office Software – Word, Excel, PowerPoint
• Practical knowledge of Oracle e-Business Suite preferred, Oracle, SAP or other ERP Systems
• Highly organized, detailed oriented, committed to deliver results, meeting multiple deadlines, and able to work under pressure.
  
  Education & Certifications

• Bachelor's/College Degree in Economics; Finance/Accountancy or equivalent are a plus.

• PHYSICAL & ENVIRONMENTAL DEMANDS

• Please list all physical and environmental demands that may performed on a regular basis.

Additional / Preferred Qualifications:

Physical & Environmental Requirements: -  No
To be used majorly for manufacturing jobs.

Time Travel Needed:- 10%

The successful candidate will embrace Vertiv’s Core Principals & Behaviors to help execute our Strategic Priorities.  

OUR CORE PRINCIPALS: Safety, Integrity, Respect, Teamwork, Diversity & Inclusion.

OUR STRATEGIC PRIORITIES 
Customer Focus 
Operational Excellence 
High-Performance Culture 
Innovation 
Financial Strength

OUR BEHAVIORS 
Own It 
Act With Urgency 
Foster a Customer-First Mindset 
Think Big and Execute 
Lead by Example 
Drive Continuous Improvement 
Learn and Seek Out Development

Vertiv is an Equal Opportunity/Affirmative Action employer. We promote equal opportunities for all with respect to hiring, terms of employment, mobility, training, compensation, and occupational health, without discrimination as to age, race, color, religion, creed, sex, pregnancy status (including childbirth, breastfeeding, or related medical conditions), marital status, sexual orientation, gender identity / expression (including transgender status or sexual stereotypes), genetic information, citizenship status, national origin, protected veteran status, political affiliation, or disability. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by sending an email to [email protected]. If you are interested in applying or learning more about this role, please visit the company’s career page located on Vertiv.com/Careers

Work Authorization
No calls or agencies please. Vertiv will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire.

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