Executive Assistant - Ad Products & Solutions

Job Description

NBCUniversal Advertising Products & Solutions is responsible for the product development, program management, and day-to-day operations of NBCUniversal’s full advertising technology suite. From product management to program management, from sales enablement to sales operations, from product marketing to strategic communications, our division services both internal and external customers in support of NBCUniversal’s $10B+ annual advertising business. Together, we’re building the platform that powers the future of advertising at NBCU.

We are currently seeking an Executive Assistant to support senior leadership in the Ad Products & Solutions group. This is an exciting opportunity for an experienced executive assistant looking to further their career in a fast-paced, dynamic environment. The Executive Assistant will serve as a proactive operational partner to senior leadership, helping manage executive priorities, coordinate the team’s operating rhythm, and ensure effective preparation, communication, and follow-through across the organization.

Executive & Calendar Support

• Anticipate scheduling, travel, meeting preparation, and logistical needs, including coordinating across senior executives and their assistants.
• Provide professional phone/email/meeting coverage; determine through independent judgment which meetings which require immediate attention
• Proactively manage and strategically prioritize complex executive calendars, resolving conflicts and ensuring time is aligned to business priorities.
• Prepare the executive for key meetings by confirming objectives, attendees, agendas, materials, locations, and required follow-ups.
• Coordinate travel arrangements
• When necessary, be the primary point of contact for client or employee catering, delivery and/or pick up
• Process and track expense reimbursements
• Handle sensitive and confidential information with discretion
• Maintain up-to-date and accurate filing system
• Provide calendar backup support to other EAs as needed

Leadership Team Operating Rhythm & Support

• Coordinate recurring leadership meetings and organizational cadences, including agenda, pre-reads, presentations, room and technology requirements, catering, and participant communications.
• Support preparation and distribution of leadership communications, Teams announcements, organization updates, and event information.
• Maintain accurate organizational records, distribution lists, contact lists, and other team reference materials.
• Assist with planning and management of special projects such as onboarding new team members, leadership team retreats and off-sites, and other initiatives and events as needed
• Help drive projects and initiatives to nurture team culture (social events, team cadence...)
• Punctual, regular, and consistent attendance

Qualifications

Required Qualifications/Skills

• 2+ years relevant experience supporting senior-level executives
• Exceptional communications skills (verbal and written) and strong interpersonal skills
• Demonstrated ability to anticipate needs and operate proactively with limited direction.
• Experience coordinating large, hybrid meetings and executive-level events.
• Solid follow-through, with the ability to track commitments and drive administrative work to completion.
• Advanced proficiency with MS Office (Outlook/Word/Excel/PowerPoint) and MS Teams
• Ability to successfully multi-task and meet deadlines
• Excellent at problem-solving, taking initiative, and being resourceful
• Approachable, friendly demeanor in dealing with executives, employees, vendors, and customers and skilled at developing relationships and working with a variety of personalities
• Exceptional organizational skills; ability to manage multiple projects simultaneously
• Outstanding professionalism, prioritization, judgment, and accuracy
• Proven integrity and discretion in handling confidential information
• Ability to thrive in a dynamic, fast-paced, deadline-driven media environment

Hybrid: This position currently has a hybrid schedule, which requires contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website.

Salary Range: $60K - $80K (overtime eligible)

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected].

Compensation: 60000 to 80000 (USD) (YEARLY)