Office Administrator

Job Title: Office Administrator

Location: Mississauga, ON

Employment Type: Office, Salary, Contract (12 Months)

Job Functions: Office Administration

Industry: Building Envelope Construction

Salary: $48,000 - $58,000/year (12-Month Contract Role)

Responsibilities:

• Review and prepare prequalification submissions for US branches and provide relevant information to demonstrate company strength and ability related to safety, project references and financial information.
• Liaise with the branches across the US to gather and share best practices and project details for use in prequalification questionnaires.
• Gather & update prequalification data sheet annually.
• Review, log and coordinate payments of infraction fines issued related to Fleet.
• Review and coordinate requests related to Insurance and Bonds for Canada and US branches and distribute Bonds and Insurance Certificates.
• Maintain logs for bonds issued for Canada and US, validating calculation and costs.
• Administer payments for various billings through Perceptive platform, allocating coding as applicable.
• Reconcile monthly statements for outstanding payment of Insurance and Bonds billings;
• Reconcile and provide progress report for all Bonds issued for Canada and US on a monthly and quarterly basis for reporting purposes.
• Annual renewal of Insurance Certificates for Canada and US; includes coordination and distribution of required renewals.
• Receive requests from US branches to enroll applicable projects into CCIP/OCIP programs;
• Provide insurance cost worksheet for approval related to CCIP/OCIP projects.
• Reconcile internal monthly WC/GL Exempt Reports to ensure all CCIP/OCIP projects are included.
• Provide monthly payroll reports using various platforms as applicable related to CCIP/OCIP projects.
• Coordinate internal and 3rd party audits as required for CCIP/OCIP projects.
• General Administration as required, includes data entry, filing, letters, etc.

Qualifications:

• Minimum of 2 years’ experience in an administrative role; Construction environment considered a strong asset.
• Knowledge of COI (certificates of insurance) and surety administration.
• Invoicing experience is considered an asset.
• Must be organized and self-motivated with a sense of urgency.
• Able to prioritize competing deadlines and manage a high-volume workload efficiently.
• Courteous, professional, and customer service oriented.
• Proficiency with Microsoft Office Suite and web-based software.
• Intermediate Microsoft Excel knowledge is required (VLOOKUP, Macros, Pivot Tables etc.).

What We Offer:

• Company perks and discounts.
• On-going career development courses and programs through our in-house Flynn University
• Develop life skills by learning and growing both personally and professionally.
• Work on projects of various sizes and complexities.
• Company subsidized in-house cafeteria and on-site gym.
• Free parking.

Flynn Group of Companies is the leading trade contractor in North America that works on virtually every aspect of a building’s outer layer, including Roofing, Glazing, Waterproofing, and Architectural Metals. The foundation of our award winning success is having the right people on our team.